考研英语作文-私人和公务信函（5篇）

第一篇：考研英语作文-私人和公务信函

私人和公务信函--概述

书信是日常生活中常用的文体，是用以交涉事宜、传达信息、交流思想、联络感情、增进了解的重要工具。书信一般可分为商务信件或公函（Business Letter or Official Correspondence）和私人信件（Private Letter）两大类。值得注意的是，英语书信的写法与汉语书信有一些明显区别，应特别加以区分。

英语书信通常包括下面几个组成部分：信端、信内地址、称呼、正文、结束语、签名、附件、再启等。下面我们将逐个进行介绍。

关于发信日期的写法，应注意以下几点：

①年份应完全写出，不能简写。

②月份要用英文名称，不要用数字代替。

③月份名称多用公认的缩写式。但 May, June, July, 因为较短，不可缩写。

④写日期时，可用基数词1，2，3，4，5，„„28，29，30，31等，也可用序数词 lst, 2nd, 3rd, 4th, 5th, „„ 28th, 29th, 30th, 31lst等。但最好用基数词，简单明了。

日期可有下列几种写法： ① Oct.20, 2004 ② 10 May., 2004 ③ 3rd June, 2004 ④ Sept.16th, 2004 其中，①最为通用。3.称呼（Salutation）

给外国人写英文信时，称呼用语要注意以下几点：

①对没有头衔的男性一般称呼 Mr.。Mr.用在姓氏之前或姓氏和名字之前，不可只用在名字之前，例如对的称呼，应该是：Mr.或 Mr.White, 不可是：Mr.Phil。若称呼多个男性，则在姓名前用 Mr.的复数形式 Messrs.。对一般以人名为名称的公司和企业常用这种称呼，例如：Messrs.Black and Brothers 布莱克兄弟公司。

②对女性一般称呼 Mrs.，Madam 或 Miss。Mrs.用在已婚女子的丈夫的姓氏之前，或姓氏和名字之前，一般不用在名字前 Madame 此词可以单独使用或加在丈夫的姓名之前 Mrs.没有复数形式。若称呼多个女性，则在姓名前用 Mme.的复数形式 Mmes.而对以女子名字为名称的公司、企业可用 Mesdames 称呼。Miss 多用于未婚女子，此词可缩写为 Ms，用于姓氏之前或姓氏和名字之前，一般不用于名字之前。③对收信人的称呼，也可用头衔或职位的名称，不分性别。例如 Professor（缩写为 Prof.），Doctor（缩写为 Dr.），General(缩写为 Gen.)。这些称呼都放在姓氏之前或姓氏和名字之前，如 Prof.（Phil）White等。

④对外公函中对收信人的称呼，可用 Gentlemen（而不是 Gentleman），Dear Sir(s)和 My dear Sir(s)等。Gentlemen 之前不能加 Dear，后面也不能带姓名。用 Sirs 时，前面常用 Dear 一词，但也可单独用 Sir。若收信人是妇女，则无论已婚或未婚，都可单独使用 Madam 或其复数 Mesdames。

⑤对外国高级官员的称呼，如国家元首、政府首脑、部长、大使、公使和特使等，可用（Dear）Sir，（Dear）Mr.Chairman，（Dear）Mr.Premier，（My dear）Mr.Ambassador，Your Excellency（复数为 Excellencies）。

⑥对君主制国家的国王和皇帝等男性君主，可以 Sir 称呼，对女王、女皇和皇后等女性君主，可用 Madam 称呼。有时也用 Your Majesty 称呼以表示。客气和尊敬Your Majesty 可兼指男性和女性，其复数为 Your Majesties。

⑦对王室成员，如太子、王子、亲王和公主等，一般可用（Dear）Sir 或（Dear）Madam 但在正式尊称时，一般用 Your Highness(复数为 Highnesses)。

收信人称呼

先生（男人）Mr./Esq.夫人（已婚）Mrs.小姐（未婚）Miss 夫人、小姐统称Ms.夫妇俩人Mr.and Mrs.两位或两位以上男子Messrs 两位或两位以上女子（已婚）Mesdames 两位或两位以上小姐（未婚）Misses 常见的头衔（汉英对照）如下： 教授Professor 博士Doctor(Dr.,Ph.D.)医学博士Medical Doctor(M.D.)总统或校长President 主席或董事长Chairman 副主席或副董事长Vice Chairman 副总统或副校长Vice President 首相Prime Minister 总理Premier 省长或州长Governor 市长Mayor 参议员Senator 大使Ambassador 秘书长Secretary General 一秘First Secretary 二秘Second Secretary 院长Director,Dean 副院长Vice Director 系主任Dean,Head,Chair 馆长Chief Librarian,Curator 阁下Excellency 神甫Father 4.信的正文（Body of the Letter）

信的正文每段第一行应往右缩进约四五个字母。在写事务性信件时，正文一般开门见山，内容简单明了，条理清楚。在写私人信件时，信写好之后若有什么遗漏，可用 P.S.表示补叙。5.结束语（Complimentary Close）

结束语是写信人表示自己对收信人的一种谦称，只占一行，低于正文一二行，从信纸的中间或偏右的地方开始写。第一个词的开头字母要大写，末尾用逗号。结束语视写信人与收信人的关系而定。

私人和公务信函--常用句式 常用的起首语有： 1）Thank you for your letter dated Dec.22,1969.2)Many thanks for your letter of Sept.5，1997.3)A thousand thanks for your kind letter of June 5,1997.4)Your kind letter of November 22th arrived this morning.5)Your letter which arrived this morning gave me great comfort.6)In reply to your letter dated 4th July,I want to say„ 7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.8)What a treat to receive your kind letter of May 5th!9)It is always a thrill to see your nice handwriting.10)First of all I must thank you for your kind assistance and high attention to me.11)With great delight I learn from your letter of this Sunday that „

14)I am very much pleased to inform you that my visit to your country has been approved.15)I wish to apply for teaching position you are offering.16)I am too excited and delighted at your good news.17)I am very obliged to;you for your warm congratulations.„ 常用的结束语有：

1）Awaiting your good news, 2)Looking forward to your early reply, 3)Hoping to hear from you soon, 4)We await your good news.5)I hope to hear from you very soon.6)We look forward to your reply at your earliest convenience.7)I look forward to our next meeting there in Los Angeles.8)Your early reply will be highly appreciated.9)Any other particulars wanted we shall be pleased to send you.10)The help you give me is sincerely valued.11)I hope everything will be well with you.12)Please let us know if you want more information.13)I hope you always enjoy yourself.14)I wish you very success in the coming year.15)Please remember me to your family.16)With best regards to your family.17)All the best.18)With love and good wishes.私人和公务信函--分类举例--私人介绍信

例1 Directions: One of your classmates and friends Li Fang will go to a university in New York to study for several months.Please write a letter to an American friend in New York and introduce Li Fang to him/ her.You should write about 100 words and do not need to write the address.Dear Mrs Mark，I am giving Miss Fang Li, a classmate of mine, this note of introduction to you and Mr.Mark, when she goes to visit New York City.Miss Li is my good friend.She is invited by a university to study there for a few months.She is a kind young lady.I believe you will enjoy meeting and knowing each other and become friends.It is my hope that you will kindly invite her to stay in your house for a few days.Kind regards

Very affectionately，×××

*It is my hope that...是一个强调句式，意同 I hope that.stay in your house 表示在你家小住。

例2

Directions : Your friend Mary Brown will go to Washington D.C.next month.Write a letter to Tony who is there and introduce Mary to him.You should write about 100 words and do not need to write the address.Dear Tony，This letter will introduce my best friend Mary Brown of whom you’ve often heard me mention.She is going to be in Washington D.C.next month to lecture.I want very much to have her meet you there.And this seems like an excellent chance for you to meet each other.I think both of you will have a lot in common.So far as I know, you both are interested in modern literature.Once you meet her, you will really enjoy her company.Any kindness to her will be duly appreciated by me.Yours affectionately，×××

* 这是一个向朋友介绍朋友的介绍信。Tony 和 Mary都是写信人的朋友，在他看来，他们志同道合，有共同爱好，所以希望他们相识，信中说“you both are interested in modern literature once you meet her, you will really enjoy her company”。私人和公务信函--分类举例--应聘信

（Accepting Request for an Interview）

例1

Directions: You have just received a letter from a company, which replied your application for a job and asked you to go to the interview on August 30.Please write a reply which is about 100 words and you do not need to write the address.Dear Mr.Wang，Thank you for your reply of August 20 about my application for a position.It came to hand this morning as a pleasant surprise.I am glad to tell you that I will attend the interview at the time you set for the morning of August 30.I will bring along full details of my testimonials as you suggested.I would like to introduce myself to the company and hope to be a member of it.I would certainly spare no effort to acquit myself to your satisfaction.Yours respectfully，×××

*come to hand 表示收到。set 表示设定时间。spare no effort 不遗余力。

私人和公务信函--分类举例--推荐信

(Letters of Recommendation)

例1

Directions:You are preparing to introduce your student to sb.Write a letter about 100 words and express your opinion clearly.1)what the referee want to obtain

2)the reason you want to introduce him or her.3)the opinion and suggestion of yourself.You do not need to write the address.Dear Professor Smith，It is my pleasure to recommend my student Mr.Wang Gang for admission to your department for pursuing a master degree in accounting.I am engaged in accounting teaching at a university in Beijing China, I enjoy my work and all of my Chinese students, who are so clever and friendly.However Mr.Wang Gang excels almost any others.He is not only outstanding in the field of accounting but also gifted for the English language, for he seems to understand almost every word I say in class.As concern as his personality, I find him honest, responsible, and cooperative.I bet you’ll like him too.I recommend him enthusiastically.If you need further information regarding Mr.Wang Gnag, do not hesitate to contact me.Best regards，Sincerely yours，×××

*be engaged in 表示从事（„„工作），as concern as关于、提及

例2

Directions:You are asked to write a recommendation of your student for a position of marketing clerk about 100 words please express your reason clearly.You do not need to write the address.Dear Mr.Manager，I am writing this letter to recommendate my student Wang Gang who is seeking the position of marketing clerk of your company.He says you are satisfied with his presentation at the interview and require recommendation to be attached to his exceptional academic performance in the college.As his political instructor, I think Mr.Wang is well qualified for the position he seeks.He always ranks among the top five in his grade, has passed CET-6 and obtains a certificate of intermediate computer skills.Mr.Wang is a studious, selfless, and aspiring young man, and he is awarded the title of Three Good Activist by the college every year.I believe he is a good candidate worthy of your consideration.Your sincerely，×××

*interview即面试，be well qualified表示完全具有资格、很合格

例3

Directions:You are going to write a recommendation for sb.as you will introduce him or her a job.Please express your idea clearly about 100 words.You do not need to write the address.Dear Sirs，I take delight in recommending Mr Wang Gang to the Education Department of your university.Mr Wang is a conscientious and strong-minded young man.He was first trained for two years in Beijing Normal University and assigned to work as a high school teacher.His desire, however, was to instruct English in a university.Then he entered the Beijing Institute of Education to study English for another two years.His academic record was exceptionally good, especially in American literature course.Now, He has graduated from the institute and hopes to study further abroad, which will benefit his future employment prospect and may help fulfil his desire.I should appreciate it very much if you would consider him.Yours sincerely×××

*take delight in表示很乐于（做某事）。

例4

Directions: Your are asked to write a recommendation for a student.Please give your suggestions and express your opinions clearly about 100 words.You do not need to write the address.To Professor Zhang，I have the pleasure of writing this letter of recommendation for Mr.Li Ming, who is a student of mine.He wishes to be considered an applicant for the MS course of biology at your college.Mr.Wang is a gifted young man.He has devoted his heart to his study and research.Not only has he obtained A’s in all major subject areas, but he has also published several articles in the school journal, illustrating his originality and his deep understanding of science.For his competence, he is respected by everyone who knows him.I feel sure that, if he is accepted by your college, he will be able to develop his talent to its fullest potential.I sincerely hope you will give him favorable consideration.Yours cordially，×××

* 推荐信经常使用一些褒奖的形容词来描述被推荐人。以下是一些常用的描述品行和能力的词语，供大家参考：bright, clever, capable, gifted, talented, ingenious, outstanding, prominent, diligent, assiduous, industrious, conscientious, hardworking, humorous, good-humored, cooperative, compromising, competent, original, innovative, ambitious, creative, original, innovative, inventive, imaginative, firm, persistent, persevering, resourceful, kind-hearted, generous, honest, helpful, cheerful, considerate, devoted, dedicated, committed, promising, far beyond the average person等。以上各词应根据语意选择，但不要过于堆砌。私人和公务信函--分类举例--祝贺信

（Letters of Congratulation）

例1

Directions: Please write a letter of about 100 words to congratulate your friend Li Ming, who did well in the passed college entrance exam and has been enrolled in Peking University.You do not need to write the address.Dear Ming，We are very happy to know that you have successfully passed the college entrance examination this year and have been admitted into Peking University.Allow us to give our most sincere congratulations on this exciting occasion.You have all along been working hard at your professional studies, and you are excellent in most subjects.Your success shows that only hard work can yield good results.We take this opportunity to express our best wishes to you.Wish you greater achievements in your college education.Yours cordially，×××

*对朋友高考胜利的祝贺信应包括对其所付出努力的肯定，对其成绩的祝贺和对未来的祝福。

例2

Directions:Your friend Steven and Jenny have just had a new baby boy.Please write a letter of about 100 words to congratulate them.You do not need to write the address.Dear Jenny:

How happy you must be to have a beautiful new baby boy.The happiness in my heart is just the same with you.Now you’ve experienced the joy that only a new mother knows as her baby is put into her arms for the first time.I am sure that the little stranger must look like his father and some years later he will be a smart fellow.May the years ahead be filled with good health and good fortune for you and Steven and your little What’s-his-name.Best wishes to all of you!

Very sincerely yours，×××

*庆贺孩子出生的信一般都写给孩子的母亲

例3

Directions:Your high school classmate Zhanghong has just graduated from Cambridge University.Please write a letter to congratulate her.You should write about 100 words and do not need to write the address.Dear Zhanghong:

How time flies!Here you are graduating from Cambridge University and planning to find a job in a computer cooperation in the United States.Congratulations on the job well done while at university and good luck to you during your new career.

I wish you success in all your undertakings and hope you’ll find your career a source of great joy and happiness.Any time when you come back home,I wish you would come to my place.Then,we may recall our high school life.Everything will be well with you —I believe.Sincerely yours，×××

*写作时要充分挖掘导语中的有效信息，特别是high school classmate等细节信息。

例4

Directions：Bill got a Doctorate in literature for Tsinghua University.Write a letter to congratulate him.You should write about 100 words and do not need to write the address.Dear Bill，I got the news from Mike that you have received a Doctorate in literature from Tsinghua University.I congratulate you for this.To have reached this milestone in your scholarship at a young age is really great.It means, I believe, years of assiduous study and hard work on your part.And it is an achievement you can be well proud of.As your best friend, I hope you can reach higher level in your study and do more contribution to the society.My best wishes to you!

Sincerely, ×××

* 朋友年轻有为，获得博士学位，应该祝贺。正如信中所说，这一成就是“多年来刻苦学习和努力工作的结果”（years of assiduous study and hard work）。英文有一句成语：No sweet no sweat.世界上不劳有获的事情是没有的。

例5

Directions: Write a letter of congratulation to a friend who win the scholarship in Tsinghua University.You should write about 100 words and do not need to write the address.Dear Jiang，I take great pleasure in sending congratulations to you on your winning the scholarship to the Tsinghua University of American literature.While I’m not a little surprised, I’m all happy to get the good news.I know you have got excellent marks for all the courses you took.It is great to know that you have achieved the goal you set for yourself.It is an award that you richly deserve.I’m really proud of you.Warmest congratulations.Cordially yours，×××

* 这是一封祝贺信。字词之间流露出祝贺的诚意，如“great pleasure”，“not a little surprise”，“great”

例6

Directions: You have just found an article about your friend Jim’s success in research on Jinghua newspaper.Write a letter to him to congratulate him.You should write about 100 words and do not need to write the address.Dear Jim，We are very happy to learn from today’s Jinghua newspaper the great news of your success — A paper on Teaching Theory.You can’t image how pleased we are.It is a well-deserved recognition of your remarkable work.We are lucky in having you among our friends, and we are so proud of you and happy for you.Please accept our warmest congratulations.Yours cordially，×××

* 写作中应擅用破折号，以达到简单明了的目的。It is a recognition of 表示这是对某人某事的认同和肯定。

私人和公务信函--分类举例--求助信

(Letters of Asking for Help)

例1

Directions: You want to study further for a Master’s degree and you are preparing for the entrance exam.Since you have difficulty in English, you should write a letter around 100 words to ask for help from your good friend Fang.You do not need to write the address.Dear Fang，I am sorry that I have to ask a favour of you, with the hope that you will be kind to help me.I have been longing to apply for the entrance examination for MA candidates for a long time because I want to pursue advanced studies.Unfortunately I find myself far from the required standard, especially my very poor English.At this moment, the personal friendship leads me to approach you with the request, whether you can manage to give me some constructive guidance.I promise to be a diligent student.If you agree, I will come to your house once a week at a time most convenient to you.Thank you very much for your kind help on many occasions in the past.Your friend,& nbsp;

×××

*Thank you very much for your kind help on many occasions in the past.多次承你帮忙，不胜感激！

例2

Directions: Suppose you are a senior majored in physics and plan to study further abroad.Please write a letter of about 100 words to professor Li and ask him to write a reference for you to a U.S.university.You do not need to write the address.Dear professor Li，I am a undergraduate from the Department of physics and I fortunately took a major course on which you lectured.Your lessons impressed me deeply.As a senior, I face the choice between hunting for a job and continuing to study.I prefer to apply for a chance to pursue a Master’s degree abroad.I have taken required English exams and got excellent scores.What’s more, I have finished my personal statement, which is attached to this letter.I’m now writing to ask if you can write a reference for me, which will greatly facilitate my admission into a U.S.university.Best wishes for your health.Your Student，×××

*在请求别人写推荐信时应写明自己的目的和打算，并为对方提供相关信息。

例3

Directions:You plan to apply for admission to Harvard University.You want Mr Black help you with money.Write a letter to him to tell him.1)The reason for your letter.2)The sum of money

3)How you make your living in the U.S.You do not need to write the address.Dear Mr.Black，I have applied for admission to Harvard University.As I have no relatives in the United States and I have no enough money for the tuition.I must find a financial guarantor.You know, in applying for a student visa, an affidavit to support must be submitted from an individual who will assure this opportunity.It plays an important role for my chance to enter the Harvard University.Could you do me a favor to be my financial guarantor.If I really have the chance of coming to the U.S., I will undertake part-time employment to cover all the living expenses.Please write to me soon.Yours sincerely，×××

* 出国留学需要有人经济担保。如果是到美国留学，那么你的美国友人要填写一份担保书（affidavit of support），保证你在美国学习期间的学费和生活费用。

例4

Directions:You are preparing to ask for some help from your teacher,write a letter that:

1)detail what you want he or she do for you.2)express your thanks to your teacher.You do not need to write the address.Dear Ms Wang，I make bold to write this letter to ask you to do me a favour.I have tried to translate several short chinese stories into English for a part-time job.As it is the first time for me to do a translation work, I think there must be many errors and awkward expressions of Chinese English for my lack of experiences.I sincerely hope that you would read over my manuscripts and correct my mistakes and sociolisms.Also could you please give me some other suggestions on my translation work.Thank you for your help with great respect!

Your faithful student，×××

*.请人帮忙除了通常所说的ask for help,也可以用do sb a favour来表达。表示很诚恳地希望什么时，可用句型“I sincerely hope that„”

私人和公务信函--分类举例--求职信

(Letters of Applying for A Job)

求职信的内容一般包括以下部分：

1）写信的缘由；

2）个人情况简介，例如；年龄、性别、文化程度、工作经历、工作技能、个人专长等；

3）推荐人或证明人姓名以供录用方查询；

4）约定面试时间。通常随求职信附上个人简历和两三封推荐信。

例1

Directions:You are ×××, an to—be graduate from JiLin University, majoring in English.Write a letter to a company applying for a position, Your letter should include

1)an introduction of yourself.2)your qualification for the position.3)asking for an interview.You should write 100 words or so, you don’t need to write the address.Dear Sirs，I am a graduatee from Jilin University of Foreign Language Institute.As a student of English for Business, I hope to work in a foreign company after graduation.In the past four academic years, I have proved myself to be a straight A student, awarded a succession of scholarships.My English is particularly good and German happens to be my second foreign language, which will live up to the requirements set by a wholly-owned foreign company like yours.I apply for the position of assistant to your marketing project manager.You will find me a good team player, self-motivated and eager to learn.I believe I can be of value to your company.I should be very happy if you would arrange an interview with me.yours sincerely，×××

*Live up to符合arrange an interview安排面试

例2

Directions:You are a senior of computer science.You’d like to be an intern for an IT company.Write a letter to present your willings:You should clear:

1)your education background.2)your purpose of being an intern.You should write about 100 words and don’t need to write the address.Dear sirs，I am a senior of computer science in Beijing University of Technology.I would like to work as an intern in your company.As I have a wide interest in computer, I will do whatever job assigned to me, in software development or in technical support.One of my advantages is that I am able to work conscientiously under pressure.The more challenging my task is, the better it will be done.My main purpose is just to put into practice what I have learned from the classroom in the past few years and to learn about my own ability in practical work.Remuneration is not yet taken into consideration.I am enclosing a resume and looking forward to hearing from you.Yours respectfully，×××

*put into practice付诸实践

例3

Directions:Suppose you graduates from Business School of Peking University.Please write a letter to a director and apply for a chance of further study.The number of words is no less than 100 words and you don’t need to write the address.Dear Mr.Director，I am interested in your graduate Program of International Management.I have just graduated from the Business School of Peking University, holding a bachelor degree and awarded the Title of Excellent Student.I should be most obliged to you if you would send me your catalogue and necessary application forms at your earliest convenience.Enclosed please find my resume attesting to my outstanding academic performance at the Business School of Peking University.Thank youfor your consideration.Yours sincerely，×××

*这是一封本科毕业生写给研究生导师的信，把它归入求职信是因为二者在写法上基本上是一致的。

例4

Directions:Write an application for employment.The application should be presented the details of your personal references.You should write about 100 words.APPLICATION FOR EMPLOYMENT

POSITION APPLIED ManagerAsistant

AVAILABILITY TO COMMENCE July 1st, 2004

NAME×××

ADDRESSNo.8 Suzhou Street, Beijing.TELEPHONE 86—010—××××××

E-MAIL shuangboshi @ 163.com

SEX MaleHEIGHT175 cm

DATE OF BIRTH Dec.12, 1981

MARITAL STATUSNO

NAME OF SPOUSENO

HIS OR HER OCCUPATIONNO

EDUCATIONMaster

NAME OF SCHOOLBeijing, Foreign Language

DURATION OF STUDIES2001.9~2003.7

MAJOREnglish

DEGREE OBTAINEDMaster of English Art

EMPLOYMENT RECORDA Foreign Company

COMPANY NAMENeo Company

EMPLOYED FROM2003.7TO2004.7

POSITION HELDsecretary

GROSS SALARY PER MONTH3.000 RMB

REASON FOR LEAVINGHoping for more challenges and chances

*工作申请表一般包括申请人最基本的信息且言简意赅，多用省略句。

例5

Directions：Please write a letter of about 100 words to a university to apply for ateaching post.You Should not write the address.Dear Sirs，I am sending you my resume for consideration of acceptance to teach English within your University this coming summer or Fall/Winter semesters.I do have high qualifications with much related experience.If your University has a need in my field of expertise,I would be very happy to discuss any possibilities.Please feel free to call,fax or write me at the address below.Thanks so much for receiving my resume.I believe I will be able to hear from you soon.If for some reasons you currently do not have any available positions,please keep me on file for my future availability.Sincerely，×××

*求职信的末尾可写上如果不予聘用，可将本人纳入备选档案。

例6

Directions:You are applying for a position of teaching English as a second language to a University.Write a letter about this.You should write no less than 100 words and the address is not necessary.Dear Sirs，I would like to apply for any position of teaching English as a second language that become available in the semester of 2003.I aa professional artist and have taught at the university level.Chinese art is special interest to me,and I took an introductory class in Far Eastern Arts before completing my Master’s degree.If no position is available teaching English as a second language,I could contribute by teaching courses in the recent history of Western art.I enclosed my resume,which indicates my teaching experience and my work with people of various backgrounds.Thank you for your consideration.Sincerely，×××

*此文指出了在最优选择之外提供其它选择的表达法。

例7

Directions: You are preparing for a application because you want to get a position in a company.Please write the letter in about 100 words.You don’t need to write the address.Dear Mr.Director，I have learned from the newspapers that you are employing an administrative secretary.I am very interested in this position.I have worked as an administrative secretary for a economic company in Beijing for three years, so I have some understanding of the counting.I graduated from Peking University, holding a bachelor degree.Having obtained certificates of CET-4 and CET-6, I find myself fluent in both spoken and written English.In addition, I am also quite familiar with computer skills.Enclosed please find my resume.Looking forward to your early reply.Yours sincerely，×××

*你申请某公司的职位，一定要对这家公司有一定的了解，尤其要注意它所提出的各项要求。例如，公司对英语和电脑有所要求，写信人就说自己已经通过大学英语四级和六级，并且熟悉电脑。最后还附上简历。这样写法对求职是十分有利的。

例8

Directions: You are applying for the post of programmer in a company.Your letter should include:

1)your current situation

2)your reasons for applying.You should write no less than 100 words and don’t need to write the address.Dear Sir/Madam，With reference to your advertisement in Guangzhou Daily on 20 May 2004, I am writing to express my interest in applying for the captioned post.I am presently a programmer at Success Securities.Ltd, and my 2-year contract will expire soon.By applying for the post I am looking forward to switching to a larger, more sophisticated and more computerized company so that I can enrich my professional knowledge.I am confident that my 2-year solidexperience will enable me to meet the challenges which a large company poses.Please refer to the enclosed resume for the technical details of my past duties.I would be available for an interview at your convenience.Thank you for your attention to this application.End:resume Yours truly，×××

* expire期满、到期，switch to，改变，switch positions，换一换位置。sophisticated adj.高级的、尖端的。please refer to the enclosed resume for„„相关详细情况请参阅附带的简历。

私人和公务信函--分类举例--邀请信

(Letters of Invitation)

例1

Directions:You are planning to ask your friend to join an outing.Express your idea clearly as follows:

1)details about what you are going to do

2)when and where you will go out.You should write no less than 100 words and don’t need to write the address.Dear Li Ying，Haven’t seen you for a long time.How have you been? I am missing you all the time.As the weather is splendid now, Jack、Lucy and I have made a plan to go out to the countryside by bike.Each of us may take food for the picnic, which we will have at the hillside.The countryside must be very lovely, with grass and trees growing flourishingly, flowers full bloom and bright sunshine.We can enjoy the scenery to our hearts’ content, at the same time and take some pictures as a memory.It is possible for us to meet at the bus stop 8 a.m.I am sure we will have a good time.Do come and join us.Yours always，×××

*.邀友交游时的语言可以比较轻松、简单而不用太正式，例如一些简单的问候“How have you been?” 和邀请语句“Do come”

例2

Directions:You want to invite Mr.Wallace to give a speech on “American literature”.Write a letter to him and say.1)the purpose of the invitation.2)the time of the lecture

It should be less than 100 words.You don’t need write the address.Dear Mr.Wallace，We know that you are an expert on literature.As students in English major, we want to know some details about literature.We should be very grateful if you could give a talk on “American Literature” to students of the English Department on Saturday, April 19.If this subject does not suit you, any other similar topic would be welcome as well.We have already had several very interesting talks from distinguished visiors from various countries this semester and we look forward eagerly to the opportunity to benefit from your experience and wisdom.Sincerely yours，×××

* 本文是邀请外国专家做讲座的邀请函。信的言辞应表示诚意，如“我殷切期盼”（to look forward eagerly to the opportunity），还要表示尊重，如“从您的阅历和智慧中受益”（to benefit from your experience and wisdom）.

例3

Directions: Write an invitation to Mr John Sze, inviting him to be the calligraphy competition judge.The number of the words is no less than 100 words and you don’t need to write the address.Dear Mr Sze，The 20th Taiwan Chinese Calligraphy Competition, organized by the Good Hope Association and Modern Trade Ltd., will accept entries from 3 March to 15 April 2004

As a renowned expert in Chinese calligraphy, you are cordially invited to present as a member of our panel of judges.We would also like to invite you to give away the prizes at the prize presentation ceremony, and to deliver a speech to the audience.Details of the Competition are as follows:

1.Aim:

To help raise the standard of Chinese calligraphy among primary and middle school students, and to arouse their interest in traditional Chinese culture.2.Contestants:

Primary Division:students of Primary 6 or below.Junior Middle School Division: students of 14 to 16.Senior Middle School Division: students of 16 or above

3.Selection procedures: First-stage selection by respective schools, second-stage selection and final decisions by the Panel of Judges.4.Date of prize presentation ceremony: July 2004(tentative;details to follow)

I would appreciate it if you would give me a reply at your earliest convenience so that the necessary arrangements can be made soon without delay.In case of queries, please do not hesitate to contact me at 24088507 during office hours.Thank you.Yours sincerely.×××

Chairperson

Competition Planning Committee

* Calligraphy Competition 书法比赛，panel of judges.专家裁判，或专家仲裁组tentative adj.暂定的，in case of queries：如有置疑。

例4

Directions: write a letter to invite your colleagues to participate in a family party.The follows should be included

1)the reasons of invitation

2)time and location of the party

It should be no less than 100 words and don’t need write the address.Fiona:

I will go to a food party at Karen Yius place together with colleagues of the Accounts Department at 4:00 p.m.this Sunday to celebrate the fourteenth anniversary of his marriage.Everybody is expected to bring a dish and a bottle of wine of his or her own.If you feel interested, please join us at the main entrance of Pioneer Plaza at 3:00 p.m.sharp that day, and don’t forget your dish and wine.We do hope you come and are expecting to see you then.With best wishes.Sincerely yours，×××

* 邀请信语言应简明真诚，形式通常有正式和非正式两种形式。本文是同事之间的邀请，并且参加的是家庭聚会，所以用非正式形式即可。私人和公务信函--分类举例--感谢信

（Letters of Thankness）

例

Directions:Your friend Jenny gave you a hand when you were in depression because of your mother’s death.Write a letter to express your thankness.1)the reason for the letter

2)What you will do to overcome the sorrow.The address is not necessary and it should be no less than 100 words.Dear Jenny，I do not need to tell you how greatly I appreciate all you have done for me these days and how grateful I am for the comfort and understanding you gave me when I needed them so desperately.No one knows better than you how important my mother meant to me and what an aching void my life has become without her.But I am trying to take your advice and I hope that returning to my work next week will help heal the sorrow

I really do not know what I would have been without you.Thank you again for everything you have done for me!

Affectionately，×××

* 假如你失去亲人，你会感到“悲伤”（sorrow或aching void），“迫切需要别人的安慰和理解”（need comfort and understanding desperately）。这封信就是对于别人在此时此刻所给予的帮助表示由衷的感谢，写信人说：“要是没有你，我真不知道该怎么做”（I really do not know what I would have been without you.），请注意英语句子的虚拟语气。

私人和公务信函--分类举例--求学信

(Letters of Applying for Study Chance)

改革开放以来，出国留学的热潮一直有增无减。对于一个渴望出国深造的人来说，写封好的求学信，至关重要。

总的来说，第一封求学信不要过长，只需写明自己的姓名、职业、学历、专业、入学时间以及通讯地址即可。待所申请的学校复函后，再按要求寄去所需材料，例如：简历、成绩单、学位证明、推荐信、经济担保书、健康证明、外语考试成绩等。

例

Directions: If you are a student of Tianjin University and you want to apply to the Graduate School for pursuit of the International Business Program of the New York University.Write the applying letter like following:

1)Declare all your situations in Tianjin University.2)What do you want to apply for?

You should write about 100 words and don’t need to write address.Dear Mr Smiths，Thank you for your last letter.As your require, I have written a personal statement to give a detailed description of my academic and work experience in Tianjin University.I also wrote my reasons for my applying to your Graduate School for pursuit of the International Business Program.I have two letters of recommendation for me.One of them is from an English Professor, which proves that my English has reached an advanced level.The other is from an economics professor, which certificates that I am good in the field of economics and business management.Both of the letters will be mailed directly to you.My GMAT score is 2160.I haven’t received my TOFEL score yet.But I will send it to you as soon as I know.Best Wishes

Yours sincerely，×××

*申请出国的求学信应包括PS.推荐信和相关英语考试的成绩，诸如TOFEL、GRE以及GMAT等，一般来说GRE和GMAT有一个即可申请，而TOFEL成绩则是去英语国家留学的必要条件。私人和公务信函--分类举例--请求信

(Letters of Request)

例

Directions: You are about to write an application for you want to get a rise of your salary.Please express your reasons clearly in about 100 words.September 10, 2002

Dear Manager，I make bold to write this letter to you.One year ago I joined your firm as an apprentice, receiving $ 500 per month during the period of training.Now I became a full-time clerk afterwards for a few days, but my salary has remained the same.As the cost of living is rising, would you consider an increase of my salary? I will not wonder too much but the same as other clerks in our firm.I pledge myself to continue to serve the firm to the best of my ability.Many thanks

Yours faithfully，×××

* make bold to表示冒昧（地做某事）一般请别人帮忙或者要求加薪时可以这样用。full-time表示全职，part-time表示兼职。私人和公务信函--分类举例--祝福信

（Letters of Regards）

例

Directions:You are going to send a letter to your friend for the new year.Please write it in about 100 words and do not need to write the address.Dear Mr.Carter，As a new year comes across the corner, it gives us great pleasure to say how much we have appreciated working with you over the past twelve months.It was a good memory for me which I always kept in my mind.Would you be the same with me? Last year was a wonderful year and we both got many benefits and progress from each other.I sincerely hope that our pleasant business relationship will continue for years to come.Our staff here join me in wishing you a very Merry Christmas and a Happy and Prosperous New Year.Yours sincerely，×××

* 生意人在新年来临之际相互祝愿，主要关心的当然是“继续保持业务关系”（to continue the pleasant business relationship），并且“在新的一年里生意兴隆”（a Happy and Prosperous New Year）。便笺(便条)和短信--概述

便条也是书信的一种形式。它的特点是内容简短，主要有临时性的询问、留言、通知、要求等。跟正规书信相比，便条的语言比较口头化，比如要通知某事只需这样开头：Just a line to tell you that...而无须像正规书信那样This is to inform you that...开头。另外，在便条中常出现省略现象，例如：“key to back door is under mat.”或者“key to back door under mat.”(后门钥匙在垫子下面)代之以“The key to the back door is under the mat.”。

结束时也无需结尾礼词，只需写上写便条者姓名。如果是关系比较近的人，则只需写上姓或名。

便条的日期通常写在右上角。一般只写上星期几或者星期几上午或下午，也可写上午、下午的具体时刻。日常应用中，写上几月几日的也很普遍。但一般不写年份，因为便条的内容多半是当日或近日内要办的事情。写便条时，不得事先准备，因此无固定格式，大多用手写。

便笺(便条)和短信--注意事项

1.词句简洁，尽量避免应酬语和各种敬词

2.切忌内容空洞、言不达意。

便笺(便条)和短信--分类举例--请假

（Asking for Leave）

例1

Directions:You are about to write a Business Leave Note of about 100 words.Please describe these information clearly.1)the reason you ask for the leave

2)the time and how long you will leave

Class 4, Grade 3

Aug.22nd

To Department Office

Secretary Li，I’m sorry to apply for ten day’s leave from the Aug.23rd to sept, 3rd instant.As I have to leave with the time is urgent.My father now in the hospital is badly ill.I have to go to see him and take care of him for a few days.You know I’m the only child in my family.Of course I will show you the telegram about my fathers illness which is recieved from my mother to support my application.As concern as the missed lessons during my absence, I promise I will do my best to catch them on after I come back to the campus.Wish for your allowance.Yours respectfully

×××

*本文是一封请假条，一般我们要向上级或老师请假，通常用的是ack for leave这个短语，请三天假可写作：ask for three days’ leave;因病请假则是ask for sick leave.leave在这里是名词用法，文中用的短语是apply for意为“申请”，含有更加郑重的意味，常用于下级对上级或晚辈对长辈的书面语中，“Only child”意为“独生子女”相应的，“独生女”译作“only daughter”而“独生子”译作“only son”.As concern as.后面跟名词性结构，意为“涉及到，至于”与Concerning同意，两者可以互换。

例2

Directions:Your father is seriously ill, and you want to go back home.Write a note to the secretary and it should include.1)the cause for leaving;

2)the days: from 16th to 21 st;

3)Catch on the lesson after returning school.July 5th

Dear Miss Huang，My sister called me last night, and she said that my father is dangerously ill.I beg to apply for seven days’ leave of absence from 16th to 21st instant, in order that I can see my beloved father.I should be much obliged if you would grant me my application.As regards the lessons to be missed during my absence, I will do my best to make up for them as soon as I get back from home.Sincerely yours，×××

*本格式采用The Semi-indented Form（半缩进式），以前比较流行，现在人们也继续采用。I should be much obliged if you would...是一种客套语，表示“结果„„，我当不胜感激。”“补课”的英文是to make up for the lessons。as soon as意思是一„„就。

便笺(便条)和短信--分类举例--约请

(Invitation)

例

Directions:You have a ticket to the Russian National Ballet Troupe, which is visiting and you want to give it to your friend Alice.Write a note to her and say:

1)the time of the show，2)the place where you will wait for her

You should write about 100 words.Sunday

Dear Alice，Here is a piece of good news for you.The Russian National Ballet Troupe, which is now on a visit in Beijing, will give a performance in the Beijing Grand Theater tomorrow evening.I am sure that you will be happy to watch it.Here I leave you an admission card.The performance will begin at seven o’clock sharp.I will wait for you at the theater entrance.Please let me know whether you are prevented from coming or not.×××

* 约朋友一起去看戏，可是朋友不在家，只好留下票子和一张便条，但又怕朋友来不了，所以在便条最后特地写上“如果你来不了，告诉我一声”（Please let me know whether you are prevented from coming）此文的wait for也可以用expect 代替。便笺(便条)和短信--分类举例--道歉

（Apology）

人非圣贤，孰能无过。在社会交往中，人们常常会出现一些疏忽、过失等。如果发生此类事情，就会给对方带来麻烦和不便。为了避免误解，不影响感情，在这种情况下，应写信给对方予以解释，以请求谅解。

此类信要写得及时，态度要诚恳，用词需谦逊。一般在信一开始就向对方表示歉意或内疚，然后说明原因并提出补救的办法。

例1

Directions: You have missed a date of your friend, now you have to write a letter for appologization in about 100 words.May 20th

Dear Lily，I am sorry I missed seeing you yesterday.I know that you must have been disappointed.I also feel worried and anxious in my heart.The fact is that my manager at the last moment asked me to prepare a urgent plan while I could not get to a phone to call you and yesterday I have worked late until about 8:30 p.m.I am terribly sorry.However, I would like to ask you out this weekend to make up for yesterday.Please give me a chance and I am waiting for your reply.×××

* 临时有事未能赴约，一定要把事情解释清楚并真诚的道歉，最好能有弥补（to make up），就像这封信里所说的那样，邀请对方周末再碰头（I would like to ask you out this weekend）注意英文句子you must have been disappointed中情态动词的用法：情态动词+完成时态，表示过去行为。这句话应该理解为“你当时一定感到很失望”。

例2

Directions: You have received a invitation from your friend, but you have already had some guests in your house.Please express the reason you can’t go clearly in about 100 words.6.April

Dear Lucy，I do appologize for having to send this letter about Saturday night.When I accepted your invitation, I simply forgot that Saturday was a holiday and that my own guests were not leaving until Sunday morning.It is difficult for me to make a choice.Though I also wonder to meet you very much.I could not very well go out by myself and leave the guests at my home.I hope you know how sorry I am not to be with you this Saturday.Should I make a visit to you in my other spare time?

Thank you very much.×××

* 自己家里有客人，自然不方便再接受别人邀请去做客所以可以明正言顺的表示拒绝或可另约时间。英文要强调谓语动词，可以加上助动词，例如：

I do apologize for being late.He did come yesterday.例3

Directions: You are already have a date with your friend but suddenly have another thing to do and you have to tell your friend that you can’t go.Express your reason clearly in about 100 words.Monday 9:00 a.m

Dear Jane，I am sorry to tell you that I won’t be able to come this afternoon because I have to go to the airport at 2:00 p.m.to meet an overseas visitor from Australia.I really have kept our datd in my mind all these days, however, I received my boss’ e-mail this morning, he asked me to go to the airport to meet one of his friends from abroad, it’s suddenly and urgent and I must go.Please forgive me.Would you please ring me up to make another time?

Many thanks.×××

* 因有事而不能赴约，只能另约时间（to make或to fix another time）。写信人Bluce很可能是英国人，因为他把“打电话”说成to ring somebody up，美国人通常说to call somebody。英国人打电话还可以说 to give somebody a ring，不要错以为别人要送你个戒指。与别人已经定好的约会却临时不能赴约时，应说明原因并诚恳地道歉，以期获得别人的谅解。

便笺(便条)和短信--分类举例--借物

(Borrowing)

例

Directions:You are going to write a note for borrowing sth.please deseribe these information clearly.1)the thing you ask

2)detailed what you are going to do with it.3)how long will you take it.Tuesday

Dear Xiao Wang:

I wonder if I could borrow your electronic dictionary for a few days.Now I am translating some important articles.There are many new words which I have to look up the dictionary usually.I just have a paper dictionary but of course it’s not as convenient as the electronic one, which has a bad effect upon my velocity of my translating.So I think your electonic dictionary is more suitable for me to complete my work.I promise that I must be very careful of your dictionary and make no damage done on it.Thank you very much!

Yours ever

×××

*字典是我们日常生活中常用的学习工具，但是千万不能直接从字面上认为“查字典”就是“check the dictionary”，而应该用“look up”这个固定短语来表达。

“影响„„”有一个很地道的短语。“have effect upon/on”,后面接受影响的人或物，如果是积极影响就在have和effect之间加a good，反之，就加“a bad”其他的形容词例如great，remarkable也可以用来修饰effect，此词在这里是名词。

便笺(便条)和短信--分类举例--回复友人问侯

(Reply for Regards)

例

Directions:You have just had a operation, and received a note of regards from your friend Jenny.Now please write a reply to her to tell her your current situation.You should write about 100 words.Jan.8th.Dear Jenny，Thanks for your letter of sympthy I received the day before yesterday.The operation on my leg was a wonderful success.You know I had been suffering a lot from my leg since my childhood.The operation removed the cause of trouble.It is quite worth having the operation.I am daily recovering from my illness.I’m confident I will soon be in the office again after proper treatment.Thank you for kind wishes.My best wishes to all your family

×××

*这是对好友问侯便条的回复。形式简单，内容明了。过去完成进行时“I had been suffering„my childhood”表示动作从过去一直持续到现在。

备忘录--概述

备忘录是一种录以备忘的公文。在公文函件中，它的等级是比较低的，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。它的内容可以分为以下几项： 书端（Heading）;

收文人的姓名、头衔、地址（Addressee’s Name, Title, Address）；

称呼(Salutation)；

事因(Subject)；

正文（Body）；

结束语（Complimentary Close）；

署名（Signature）。

备忘录--注意事项

书端部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的相同。收文人（或收文单位）的姓名、头衔、地址一项写在左上角编号处的下面，其格式与书信的写法相同。

称呼从左边顶格写起，对一般机关、团体的负责人一般用 Dear Sir，对政府官员可用 Sir。

“事因”一项目前采用得较少。它可放在称呼语之前，也可放在其后，前面可加 Re或Docket, Subject。如果此项写在称呼语之前，多从左边的顶格写起；若放在称呼语之后，一般写在信笺正中。它多采用不完整的句子，只需很少几个词，甚至一个词，目的在于使收文人对文中的主要内容一目了然，便于及时处理。

正文、结束语和署名等项与一般信件的格式相同。

备忘录--举例

例1

Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.MEMO

August 16,2004

To:The leader of student service department

From: Li Ming

Subject:Telephone

Dear Sir，I would like to remind you that we are in want of a telephone for each dormitory.As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.We need a telephone to get and send message, which is important for us.Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication.I hope that you will pay attention to this problem and solve it as soon as possible.Regards.Yours，Li Ming

*“remind”一词用法比较多，可以在后面直接接人或宾格，如“提醒我”译为please remind me.如果提醒某人某事则用remind somebody of something，也可以在后面加从句，即“remind sb that”,remind还有一个意思为“使想起”同样用remind„of„的结构，应注意与提醒某事区分。

例2

Directions:You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment.It should include:

1)Why you need the microscope.2)When you need it.MEMO

August 12,2004

To: Mr.Gates, leader of the supply section

From:Li Ming of the biological laboratory

Subject:Microscope

Dear Sir，I’m a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.With kind regards.Yours sincerely，Li Ming

*这是一封备忘录，在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用From: To：两个单词即可。文中的“badly”是“非常的，迫切的”意思。短语“in order to”同下句的“so that”意思是一样的即：为了，目的是。不同的是前者后接动词原型而后者常跟目的状语从句，类似的短语还有“in order that”,用法与“so that”相同。

例3

Directions: If you are the teacher of the students’ Counseloris office: P: steelpes, and you have received a letter for requesting for paid education leave from a student.Write him a memo to reply him including details:

1)The result of his requirement.2)The reason for rejecting.3)some suggestions

You should write about 100 words.To: Records Section

From: P/ Steelpes, Career Planning

Subject: Request for Paid Education Leave

Date: May 22, 2004

In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization.I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay.If you need another information on the above, do not hesitate to keep touch with me at any time.P.Steels

* 首先要注意本篇备忘录的格式很标准。然后注意这个备忘录的个别词的用法，譬如：be aware of 注意到、当心的意思，point out 指出,request for 要求，in response to 反馈。

例4

Directions: You are a supervisor of a big company.The chief of operations wants to adopt the“punch-in”system to increase productivity.Write a memo to talk about this:

1)Does the “punch-in”system benefit the company?

2)If the company doesn’t adopt it, what else can we do to increase productivity.You should write about 100 words.To.David Green, Chief of Operations

From: Tony.Party , Supervisor

Subject: Comments on the “Punch-in” System

Date: March.22, 2004

This is further to your memo dated March.20, 2004, in which you proposed that employees adopt the “punch-in” system.I fully agree with you that we must increase productivity.As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned.However, I don’t think so.I personally think that, to accomplish this, we should give the employees more incentives to work faster.I feel that if we(the supervisors)could meet with you , we could discuss different possiblilities to create such incentiveness.Your consideration of this suggestion would be appreciated.Tony Party

* 此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度（“punch-in”system），有利于增加生产效率。但督察却不这样认为。他认为“should give the employees more incentives to work faster”。

例5

Directions: You are a manager of administration office naming Vera.M.Bradford.The board of directors have decided to anew the Fitness Center.Write a memo to tell all the employees that:

1)How long will this project be last for?

2)Welcome the employees to provide suggestions.You should write about 100 words.To: Every Employees

From: Brian Aponte

Date: November 18, 2004

Subject: Fitness Center

The board of directors approved the idea for anew Fitness Center at its meeting yesterday.Work on the Fitness Center will begin right now and should be completed within 90 days.An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees.Your representative on the task force will contact you soon for your suggestions about activities and equipment.Brian Aponte

Administration Office, Manager

* 这是一篇关于公司修建健身中心的备忘录。备忘录中说健身中心工作马上开始而且“completed within 90 days”。而且希望各部门代表与主办部门联系，征求关于活动和设备的意见。

相关链接

@@@备忘录--概述 备忘录是一种录以备忘的公文。在公文函件中，它的等级是比较低的，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。它的内容可以分为以下几项：书端（Heading）;收文人的姓名、头衔、地址（Addressee’s Name, Title, Address）；称呼(Salutation)；事因(Subject)；正文（Body）；结束语（Complimentary Close）；署名（Signature）。@@@备忘录--注意事项 书端部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的相同。收文人（或收文单位）的姓名、头衔、地址一项写在左上角编号处的下面，其格式与书信的写法相同。称呼从左边顶格写起，对一般机关、团体的负责人一般用 Dear Sir，对政府官员可用 Sir。“事因”一项目前采用得较少。它可放在称呼语之前，也可放在其后，前面可加 Re或Docket, Subject。如果此项写在称呼语之前，多从左边的顶格写起；若放在称呼语之后，一般写在信笺正中。它多采用不完整的句子，只需很少几个词，甚至一个词，目的在于使收文人对文中的主要内容一目了然，便于及时处理。正文、结束语和署名等项式同。@@@备忘录--举例 例1 Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.MEMO August 16,2004 To:The leader of student service department From: Li Ming Subject:Telephone Dear Sir, I would like to remind you that we are in want of a telephone for each dormitory.As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.We need a telephone to get and send message, which is important for us.Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication.I hope that you will pay attention to this problem and solve it as soon as possible.Regards.Yours，Li Ming *“remind”一词用法比较多，可以在后面直接接人或宾格，如“提醒我”译为please remind me.如果提醒某人某事则用remind somebody of something，也可以在后面加从句，即“remind sb that”,remind还有一个意思为“使想起”同样用remind„of„的结构，应注意与提醒某事区分。例2 Directions:You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment.It should include: 1)Why you need the microscope.2)When you need it.MEMO August 12,2004 To: Mr.Gates, leader of the supply section From:Li Ming of the biological laboratory Subject:Microscope Dear Sir, I’m a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.With kind regards.Yours sincerely, Li Ming *这是一封备忘录，在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用From: To：两个单词即可。文中的“badly”是“非常的，迫切的”意思。短语“in order to”同下句的“so that”意思是一样的即：为了，目的是。不同的是前者后接动词原型而后者常跟目的状语从句，类似的短语还有“in order that”,用法与“so that”相同。例3 Directions: If you are the teacher of the students’ Counseloris office: P: steelpes, and you have received a letter for requesting for paid education leave from a student.Write him a memo to reply him including details: 1)The result of his requirement.2)The reason for rejecting.3)some suggestions You should write about 100 words.To: Records Section From: P/ Steelpes, Career Planning Subject: Request for Paid Education Leave Date: May 22, 2004 In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization.I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay.If you need another information on the above, do not hesitate to keep touch with me at any time.P.Steels * 首先要注意本篇备忘录的格式很标准。然后注意这个备忘录的个别词的用法，譬如：be aware of 注意到、当心的意思，point out 指出,request for 要求，in response to 反馈。例4 Directions: You are a supervisor of a big company.The chief of operations wants to adopt the“punch-in”system to increase productivity.Write a memo to talk about this: 1)Does the “punch-in”system benefit the company? 2)If the company doesn’t adopt it, what else can we do to increase productivity.You should write about 100 words.To.David Green, Chief of Operations From: Tony.Party , Supervisor Subject: Comments on the “Punch-in” System Date: March.22, 2004 This is further to your memo dated March.20, 2004, in which you proposed that employees adopt the “punch-in” system.I fully agree with you that we must increase productivity.As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned.However, I don’t think so.I personally think that, to accomplish this, we should give the employees more incentives to work faster.I feel that if we(the supervisors)could meet with you , we could discuss different possiblilities to create such incentiveness.Your consideration of this suggestion would be appreciated.Tony Party * 此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度（“punch-in”system），有利于增加生产效率。但督察却不这样认为。他认为“should give the employees more incentives to work faster”。例5 Directions: You are a manager of administration office naming Vera.M.Bradford.The board of directors have decided to anew the Fitness Center.Write a memo to tell all the employees that: 1)How long will this project be last for? 2)Welcome the employees to provide suggestions.You should write about 100 words.To: Every Employees From: Brian Aponte Date: November 18, 2004 Subject: Fitness Center The board of directors approved the idea for anew Fitness Center at its meeting yesterday.Work on the Fitness Center will begin right now and should be completed within 90 days.An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees.Your representative on the task force will contact you soon for your suggestions about activities and equipment.Brian Aponte Administration Office, Manager * 这是一篇关于公司修建健身中心的备忘录。备忘录中说健身中心工作马上开始而且“completed within 90 days”。而且希望各部门代表与主办部门联系，征求关于活动和设备的意见。摘要--概述

文章摘要是对所写文章主要内容的精炼概括。美国人称摘要为“Abstract”,而英国人则喜欢称其为“Summary”。

通常国际刊物要求所要刊登的文章字数，包括摘要部分不超过1万字。而对文章摘要部分的字数要求则更少。因此，写摘要时，应用最为简练的语言来表达论文之精华。论文摘要的重点应放在所研究的成果和结论上。

国际会议要求的论文摘要的字数不等，一般为200字-500字。而国际刊物要求所刊登的论文摘要的字数通常是100字-200字。摘要的位置一般放在一篇文章的最前面，内容上涵盖全文，并直接点明全旨。语言上要求尽量简炼。摘要通常多采用第三人称撰写。

科学书籍、论文和学术报告一般都附有内容摘要，这样可以节省读者的时间，使他们不必读完整个文章就能够了解它的主要内容。书籍摘要，一般放在封二或封三；论文和学术报告的摘要，一般放在正文前面。摘要应做到简明扼要，切题，能独立成文，使读者能准确地了解书籍的要义。写摘要时，最好用第三人称的完整的陈述句，文长一般不超过200个词。

摘要分陈述性的（Descriptive）和资料性的（Informational）两类。陈述性摘要只陈述书籍或文章的主题，不介绍内容。资料性的摘要除了介绍主题外，还应介绍文章的要点和各个要点的主要内容。

它可以包括三个组成部分

①点明主题，解析文章或书籍的目的或意图；

②介绍主要内容，使读者迅速了解文章或书籍的概貌；

③提出结论或建议，以供读者参考。

摘要--常见句型

常见的摘要句型有：

1）This paper deals with...2）This article focuses on the topics of(that,having,etc)...3）This eassy presents knowledge that...4）This thesis discusses...5）This thesis analyzes...6）This paper provides an overview of...7)This paper elaborates on...8）This article gives an overview of...9）This article compares...and summarizes key findings.10）This paper includes discussions concerning...11)This paper presents uptodate information on...12)This article covers the role of chemicals in...13)This paper addresses important topics including...14)This paper touches upon...15)This paper strongly emphasizes...16)This eassy represents the preceedings of...17)This article not only describes...but also suggests...18)This paper considers...19)This paper provides a method of...20)This paper introduces an applicable procedure to analyze...21)This paper offers the latest information regarding...22)This paper is devoted to examining the role of...23)This article explores...24)This paper expresses views on...25)This paper reflects the state of the art in...26)This paper explains the procedures for...27)This paper develops the theory of...28)This article reviews the techniques used in...29)This paper investigates the techniques and procedures to...30)This article is about...31)This eassy is related to...32)This paper concerns...33)This paper gives an account of...34)This article tells of...35)This paper tries to describe...36)This paper provides an analysis of...37)This paper reports the latest information on...38)The author of this article reviews...39)The writer of this paper discusses...40)The writer of this eassy tries to explore...41)The aim of this paper is to determine...42)The purpose of this article is to review...43)The objective of this paper is to explore...破题用语，一般有：

①The author of this article reviews discusses,describes,summarizes,examines)something„„

②This article reviews(or:reports,tells

(or:

of,is about,concerns)something„„.③This article has been prepared(or:designed,written)„„.④The purpose of this article is to determine something„„.⑤The problem of something is discussed „„.结论和建议，一般有以下几种写法：

①The author suggests(recommends,concludes)that„„.②This article shows that„„.③It is suggested that„„.④The author’s suggestion(or:conclusion)is that „„

⑤The author finds it necessary to „„.摘要--分类举例

1）陈述型论文摘要。陈述型论文摘要（Descriptive Abstract）一般只说明论文的主题是什么，多半不介绍内容。

例1

ABSTRACT

This article extends Lehand and Pyle(1997)model to include the possibility that manager may exploit cooperate wealth through transactions with affiliated companies and/or individuals.The results of our model show that the amounts of wealth exploitation are affected by several factors.They are inorderly managerial stockholding,the severity of penalty,the manager’s risk attitude,firm’s expected future cash flows,and the variance of future cash flows.What’s more, the relation between managerial holding and the amount of wealth exploitation is not seperate.Wealth exploitation rises with management share holdings before the break point.When managerial holding exceeds the break point,any further increase in the management holdings will decrease the amount of wealth exploitation.例2

ABSTRACT

The effect of price limit on the stock return,volatility and the structural change is analyzed through a generalized autoregressive conditional heterscedasticity(GARCH)model.The interaction between stock returns and its volatility is permitted in each price limit regime.While the stock return does not go up when the price limit goes down from 5%to 7%.The stock volatility,on the other hand,is substantially different across three regimes.The higher the price limit,the larger is the volatility.In end the GARCH model does not suffer from the structural change when price limits change.例3

ABSTRACT

This issue presents a complete survey on the integrin,immunoglobulin,and selection families cellular expression patterns on endothelial, resident cells and graft infiltrating cells in human stomach, heart ,and lung transplants.It describes the patterns of cellular expression and inducibility in different pathological conditions of the graft.It also discusses the implications for the organ specific appearance of inflammatory reactions in human stomach,heart and lung transplants as for immunosuppressive and therapeutic interventions.例4

ABSTRACT

We classfied firm’s finacing decisions into four categories:internal financing banking,bank loans,convertible bonds and preferred stocks,and new common shares.This paper uses pooled cross-section and time series data.When the adjusted data is used,we find that B/M has explanatory power to stock returns for the new-issue category;C/F for the internal financing category.The size variable is also significant in all categories.However,the sign is not consistent.The convertible category has reverse size effect and others have size effects.As for the E/P variable,we don’t find any additional explanatory power to stock returns for any category.The use of different definition of size hardly changes our results.例5

Contact Problems in the Classical Theory of Elasticity

CONTACT PROBLEMS IN THE CLASSICAL THEORY OF ELASTICITY

by G.M.Gladwell

This article gives an account of contact problems in the classical theory of elasticity.It begins from fundamental principles and aims to offer information on recent developments on this subject that the reader can take advantage to widen his horizon of contact problems.例6

Use of Engineering Metals

Use of Engineering Metals

ABSTRACT

This article shows us the importance of metals in our daily life,especially in machine building and engineering construction.Metals that are used in industry are called engineering metals,of which the most widely-used is iron.Therefore,production of iron is very critical to the development of a nation.例7

Pure and Applied Science

Pure and Applied Science

ABSTRACT

In this article ,the author holds that pure science is fundermentally concerned with the development of theories establishing relationships between the phenomena of the universe.On the other hand applied science,is directly connected with the application of the working laws of pure science to the practical affairs in the life,and to man’s increasing control over the environment,thus leading to the development of new techniques,processes and machines.It is evident that many branches of applied science are practical extensions of purely theoretical or experimental work.It shows to us that these two branches of science are mutually dependent and interacting.2）信息型论文摘要。信息型论文摘要（Informational Abstract）与陈述型论文摘要相比，略有不同。它除了介绍论文的主题外，还应介绍论文的主要观点以及各观点部分的核心内容。这种形式实际中相对少见。显然，这种形式的摘要较陈述型摘要长得多。例如：

例1

Probable Development of Agricultural Mechanization

Probable Development of Agricultural Mechanization

ABSTRACT

This article reviews the past achievements in agricultural mechanization and aims to predict the developments in the immediate future.It is widely acknowledged that to cope with greater crop output,it is necessary to make use of more powerful equipment that is capable of more extensive work within the limited time.The main problems are discussed under the following headings.1)General Trend of Machanization

2)Mechanization of Crop Farming

3)Mechanization of Animal Husbandry

The article concludes that further progress of agricultural mechanization depends on,to a great extent,the development of mechanical industry,which should be spurred and encouraged.例2

Cultural Factors in Translation and Their Transfer

Cultural Factors in Translation and Their Transfer

ABSTRACT

This thesis attempts to apply general knowledge of linguistics,anthropology and translation to the research of cultural factors in translation and their transfer.The thesis concludes a brief introduction and four chapters.The introduction presents the specific topic and raises several related issues.Chapter One is devoted to the relationship between language,culture and translation.Chapter Two focus on the categorization of cultural factors in translation.Chapter Three talks about three topics:translatability,major translation methods of cultural factors,and the transfer of some important cultural subcategories.The last chapter,gives an analysis of some inappropriate translations and draws a general conclusion for the whole thesis.例3

ABSTRACT

Internationalization and liberalization of business activities have become two of the most significant phenomena for the successful operations of contemporary enterprises.At present,the prevalence of national protectionism and the establishment of regional economic communites,have further enhanced many firms to take part in overseas investments in order that the tariff and non-tarriff barriers of the products could be reduced or eliminated.Yet ,companies operate in different countries with different political,legal,economic,and social cultural surroundings might have different management styles and strategic operating patterns.Traditionally,the Japanese and the US management patterns are two of the most important reference models for the operations of domestic enterprises.Thus, to promote the success of business internationalization activities,it would be very helpful for the domestic firms in Taiwan to evaluate the similarites and differences of the characteristics of business operations for the US and the Japanese firms especially on management styles,organizational structures,and business performances.Through a series of personal interview and mail survey,this study concluded the following findings:

(1)Firms with different investment origins(i.e.,Taiwanese,American,and Japanese firms)tended to operate differently on constructs of cooperate objectives,organizational structures,competitive strategies, and management performances.(2)For cooperate objectives,Japanese firms tended to emphasize organizational development objectives through educating and activating human resources,while American firms favor financial objective such as improving cash flow and profitability.For organizational structures,American firms achieved higher levels of delegation authority and operation formalization than those of Japanese and Taiwanees firms.For competitive strategies,American firms tended to emphasize product differentiation and cost leadership strategies while Japanese firms favor process innovation and product differentiation strategies.(3)Firms selecting process innovation and product development strategies tended to emphasize both organizational development and sales growth objectives.These firms tended to be very sensitive on the potentials of industry development.In addition,firms adopting cost leadership strategies tended to emphasize sales growth objectives.In a word,these firms seemed to exercise higher levels of formalization and standardization of business activities.例1

Directions:You are preparing for a field report,please write it in about 100words with such items as following:

①the current situation of the equipments

②your reason and suggestion

To:Mr.Zhao Minghua,president of Beijing University

From:Mr.Li HongJun,Dean of Studies.Subject:Buying computers and videotape recorders.Dear Mr.President:

Upon the request of the Equipment Division of the university,we have inspected the laboratory of the Physical Department and found its present equipments unsatisfactory to student, particularly to post graduates.Because there are fourty computers in our laboratory,but there are almost ten times the students and 25 percent are postgraduates.The laboratory material is so shortage that the situation have to be improved at once.In order to enhance the effect of experiments,it is hereby recommended that twenty computers and ten videotape recorders be bought and issued to the laboratory.Li HongJun

*.这是一份实地考察报告，要求将所看到的状况实事求是的反映出来。upon the request 表示在„„的要求下，以request表示要求一般比较正式。postgraduates即研究生

例2

Direction:Take a report by the academic department of an association.Follows should be pay attention to:

1)the immediate schemes

2)detailed information such as dates,related persons and numbers

WORK-IN-PROGRESS REPORT FOR THE MONTH OF MARCH,2002

From:Anny lee, Head ,Academic Department

To:Mr Ng sik-hung,Chairman Shang Hai Evergreen Association

Ref:0091963

Date:2 April 2002

Ⅰ.Shang Hai Secondary School

1.The number of students for the month is:Form 1:329,Form 2:300,Form 3:500,Form 4:238,Form 5:234

2.The week starting from 17 March 2002 was scheduled as a “week”.3.Mental consult was scheduled to be March offered 2002 in the School Hospital within the period 29 to 1 May 2002.The persons in charge of the program would be staff of the Mental Health Society.Ⅱ.Academic exchange

1.As one of the initiators,the Association has agreed to host the seminar“The fostering of talented personnel in Mainland China”,to be held on 3 May 2002 in Shang Hai.2.The Chairman has agreed to give a talk on behalf of the Association in a seminar on the exchange of talented personnel within South East Asia,which is scheduled to be held on 1 July 1997 in Tokyo.［signature］

*.这是一份工作报告，这类报告应注意言之有序，无论是说一件事的始未，或多项事的情况，都必须有条不紊，思路清晰,并且言之有据，引用的数据要准确，事实的真相要客观地陈述。例3Directions:A ship accident took place in Chang Jiang.Please unite a research report to tell:

1)the cause of the accident

2)the results

3)the response of authority

To:Li Ming

From:Liu Hua

Subject:Ship Accident off West Coast of Chang Jiang,No Casualties.

第二篇：英语信函

介绍信 Letters of Introduction

实例

Dear Mr./ Ms, We are pleased to introduce Mr.Wang You, our import manager of Textiles Department.Mr.Wang is spending three weeks in your city to develop our business with chief manufactures and to make purchases of decorative fabrics for the coming season.We shall be most grateful if you will introduce him to reliable manufacturers and give him any help or advice he may need.Yours faithfully

尊敬的先生/小姐，我们非常高兴向您介绍我们纺织部的进口经理王有先生。王先生将在你市度过三周，他要与主要的生产厂家拓展商务并为下一季度采购装饰织品。

如能介绍他给可靠的生产厂家，向他提供所需的任何帮助或建议，我们将不胜感谢。

您诚挚的

约定 Appointments 实例之一：

Dear Mr./Ms，Mr.John Green, our General Manager, will be in Paris from June 2 to 7 and would like to come and see you, say, on June 3 at 2.00 p.m.about the opening of a sample room there.Please let us know if the time is convenient for you.If not, what time you would suggest.Yours faithfully，尊敬的先生/小姐

我们的总经理约翰格林将于六月2日到7日在巴黎，有关在那开样品房的事宜，他会于 六月3日下午2：00点拜访您。

请告知这个时 间对您是否方便。如不方便，请建议具体时 间。您诚挚的

< 以下为回信范文 > Dear Mr./ Ms，Thank you for your letter informing us of Mr.Green’s visit during June 2-7.Unfortunately, Mr.Edwards, our manager, is now in Cairo and will not be back until the second half of June.He would, however, be pleased to see Mr.Green any time after his return.We look forward to hearing from you.Yours faithfully，尊敬的先生/小姐

谢谢来函告知我方六月2-7日格林先生的来访。不巧，我们的总经理艾得华先生现正在巴黎，到六月中旬才能回来。但他回来后愿意在任何时 间会见格林先生。希望收到您的来信。您诚挚的确认达成的协议 Confirming agreements reached 3.Dear Mr./ Ms，Last Friday, when we were discussing the problems of defective containers.You suggested that I simply mail you a report each month on the number of return by customers rather than send the defective containers to you.I plan to put this into effect at once.But, I first want to make sure that I understand you correctly.If I don’t hear from you within the coming week, I’ll assume that you approve.Yours faithfully

尊敬的先生/小姐

上周五，我们讨论了次品集装箱的问题，你建议我只需把顾客每月退回的次品集装箱的数量写个报告给你，而不是直接退集装箱。

我计划立即付诸现实。但我想确认我理解正确，到下周为止，如我不能收到你的来信，我即认为 你没有异议。

你诚挚的公司的建立与重组

Establishment or reorganization of company Dear Mr./ Ms，We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

尊敬的先生/小姐，我们高兴的宣布，由于六月一日我们公司将于该镇的D&W公司合并，成立新的CN/CM公司。新公司将在Tripoli的 Rue de Toqueville六号办公，五月三十一日后所有信息请寄新地址。

我们感谢您过去对我的信任并希望继续与您来往。

您诚挚的

谘询 Consultation 实例之一： 询问信息

Dear Mr./ Ms，We are much concerned that your sales in recent months have fallen considerably.At first we thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receiving

from you a detailed report on the situation and suggestions as to how we may help in restoring our sales to their former level.Yours faithfully

尊敬的先生/小姐，我们非常关心你方销售近几个月大幅度下降。开始我们以为是市场疲软，但仔细研究问题，我们发现过去这段时 间贸易的总趋势是上升的。有可能你方面临我方还不知道的困难，如是这样，我方想知道是否能帮助什么。我们期望收到关于问题的详细报告，及建议我们怎样帮助才能把销售恢复到原来的水平。

您诚挚的

道歉与解释Appology & Explanation 实例之一：

Dear Mr./ Ms，I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence,I find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

尊敬的先生/小姐，昨天收到你的来信，抱怨你新家的中央加热系统未按规定时 间装好，对此我非常关心。参考较早的通信，我发现我搞错了完成日 期。错误完全是我的，对此我非常抱歉。

认识到我们的疏忽给你造成的不便，我们将竭尽全力避免再耽搁。我已指示这项工作优先做并让工程人员加班。这样安排会于下周完成安装。

你诚挚的感谢信 Thank-You Letter 实例之一：

Dear Mr./ Ms，Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

尊敬的先生/小姐，谢谢您六月四日的来信及随信附上的说明书，该说明书描述了你们工商总会的工作与组织结构。对给我们一个你们活动如此详细的描述，我们表示非常感谢。这一信息一定能帮助促进我们未来的合作。

你诚挚的

祝贺信 Congratulation Letter

实例之二：

Dear Mr.Minister

Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized and appreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

尊敬的部长先生，请允许我向您升任贸易部长表示祝贺。多年来你对国家的贡献被认可，欣赏，我非常高兴。

我们祝愿您在新的职位取得成功，期待我们两国在贸易发展上进一步合作。

诚挚的

邀请与答复Invitation and Reply 实例之一：

Dear Mr./ Ms，We should like to invite your Corporation to attend the 1997 International Fair which will be held from April 29 to May 4 at the above address.Full details on the Fair will be sent in a week.We look forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

尊敬的先生/小姐，在上述地址，我们想请贵公司参加于四月二十九日到五月四日举办的1997国际商品交易会，关于交易会的详情我们一周内将寄给你。希望不久能收到你的来信，并能来参加。

您诚挚的

如果是肯定答复的话，可以参照下列写法： Dear Mr./ Ms，Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

尊敬的先生/小姐，感谢三月二十八日来信邀请我们公司参加1997国际商品交易会。我们乐于参加并计划展示我们前几年生产的电子设备。李先生将于四月二日至七日去你市做具体安排，非常感谢你的协助。

你诚挚的

如果是否定答复的话，可以参照下列写法： Dear Mr./ Ms，Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

尊敬的先生/小姐，非常感谢您邀请我们参加1997国际商品交易会。由于我们将于同一时 间到你市新开一家维修店，非常抱歉我们不能前去。

希望以后在某些场合见到您。

您诚挚的宣布访问Declaring A Visit 实例之一：

Dear Mr./ Ms，Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visit Beijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa?

Yours faithfully

尊敬的先生/小姐，我们公司的总裁威廉·泰勒先生和营销部经理珍姆士·罗杰斯先生，想拜访北京继续商讨合资企业之事。他们计划四月下半月出发并在中国停留一周。请告知我方该访问计划对你方是否方便或您要建议什么行程计划。如对他们的访问时 间无异议的话，可否要求使馆签发所需签证。

您诚挚的

活动安排Activity Arrangement Dear Mr./ Ms，We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in thesecond half of April for about a week.As requested，we propose the following itinerary for your consideration.Monday, April 18 4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President of Asia Trading Co.4.15 Leave for Great Wall Hotel 7.30 Dinner given by President x

Tuesday, April 19

9:30 a.m.Discussion at Asia Trading Co.Building

2:00 p.m.Group discussion

4:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing

Wednesday, April 20 9:00 a.m.Discussion

12:00 noon Sign the Letter of Intent 1:30 p.m.Peking Duck Dinner 3:30 p.m.visit the Summer palace 6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully

尊敬的先生/小姐，我们非常高兴威廉·泰勒总裁和珍姆斯·罗杰斯经理能于四月下半月到北京，上海访问一周，根据要求我们提出下列活动安排供参考：

星期一，四月十八日

下午4：00 乘航班XX到达北京，由亚洲贸易公司的总裁X先生 到机场迎接

4：15 乘车去长城宾馆

7：30 总裁X先生举行晚晏

上午 9:30 a.m.在亚洲贸易公司讨论 2:00 p.m.小组讨论

4:00 p.m.英国住北京商务领事举行鸡尾酒招待会 上午9：00 讨论

中午12：00 签订意向书 下午1：30 吃北京烤鸭 3：30 参观故宫 6：00 乘机去上海

请传真确认，以便我们做相应的安排。

申请信（申请工作）：Letters of Application For a Job

Dear Dr.Wang: It gives me great pleasure to recommend to you Mr.Andrew Stone of my university as a candidate for the vacancy in your lab.Mr.Stone is a close associate of mine and has rendered me great service in a number of research projects.The impression he has left on me is that of a young man of extraordinaty intellectual force and experimental flair.Should Mr.Stone be given the opportunity to work in your lab, I am sure he’ll receive great benefit from your advice and instruction so as to become a still greater asset to my university sfter his return.If you could give me the opportunity, all faculty members, as I would very much pleased to reciprocate.I look forward to hearing from you soon.Sincerely yours，申请信（申请留学）：Letters of Application for Study Abroad Gentlemen, I am writing to request admission into the Department of English Language and Literature at your university for the next fall semester of 1999.It is my long-cherished desire to pursue comparative study of Chinese and Western literature at a university in the United States.I graduated from the Dept.of Foreign Language & Literature at Anhui University, number one in Anhui Province, in 1988.I am currently a teacher of English for English major student at Anhui University.I shall appreciate it if you would forward the necessary application forms for admission with information about financial aid to the Department of English Language and Literature at your university for a Master’s Degree of Arts.I am looking forward to your response at your earliest convenience.Sincerely yours,

第三篇：2013考研考研英语作文写作160篇信函的写法

考研1号英语

2013考研考研英语作文 《写作160篇》中最主要的几种信函的写法

考研英语作文中最主要的几种信函的写法

英文书信主要分为事务书信和个人书信两种，前者是单位与单位之间或个人与单位之间来往的信件，后者是亲朋好友之间的来往信件。事务书信包括申请信、推荐信、求职信、订购信等等；个人书信包括慰问信、祝贺信、道歉信以及一般的个人信等等。在格式和语体方面，事务书信比较正规，而个人书信则比较随便。下面就举例出有可能成为考研英语作文命题对象的信函。

⑴ 求职信求职信是用来向某一单位求取一份工作的信函，它属于广义的申请信的一种。是因为其目前应用写求职信时，要注意以下几点：

首先，措辞要礼貌，希望能到该单位工作。

起寄给用人单位的，不是要简单重复简历中已有的内容，第四，求职信一般没有严格的要求。第一部分说明从哪里得到第二部分主要是推销自己，表达自己对应聘职位的兴趣以及介绍自己的最突出的能力和条件。如果求职者对应聘职位没有太多的了解，可以特别表达一向愿意接受新挑战的愿望，并强调一下自己在适应新环境、处理人际关系方面的能力。最后一部分当然是表达一下希望，例如希望能得到面试的机会。

下面给出一封齐头式的求职信，省略了信头和信内地址，从称呼开始。Dear Sir or Madam:I am writing in response to the advertisement you placed in the Sunday paper for a sales manager in your company.Your company has a reputation for producing high-quality products like Mandolin network system.I am interested in joining such a professional organization.As you can see from the enclosed resume, my previous work in an export company has provided me with lots of-1-

考研1号英语

opportunities to contact all kinds of customers and suppliers home and abroad.By communicating with them, I have got very familiar with the international trade and the current market.Besides, my educational training at university concentrated also on international trade which equipped me with a solid foundation in sales and trade.As such, I believe that my service could be of great benefit to your company in terms of customer relation and new business connections.I hope to have an opportunity to meet your human resource manager in order to let you know more about me.I enclose a resume and could be available for an interview at your convenience.Looking forward to hearing from you and thank you for your consideration.Sincerely yours,J.S.Wu

⑵ 其他申请信当一个人想得到某种机会或某些东西，如申请得到奖学金、求学、申请出国签证等，往往通过申请信来请求。

写申请信的时候一般应注意以下几点：

请信如何分段，明确是在应比较侧重介绍自己已有的学位

160篇》，涵盖话题广，连续7年命中原题。-2-

第四篇：英语信函例文

１祝贺信

当朋友有了喜事，如结婚、高升、获奖的时候，你可以向他写出一封祝贺信，表达你的嘱咐与恭贺。

例文１

Mechanical Engineering Department

Dalian University of Technology

Dalian 116023

Liaoning,China

November28,1999

Mr.WangXiming

Mechanical Engineering Department

Massachusetts Institute of Technology

Cambridge, Mass.02139

U.S.A.Dear Mr.Wang,Thank you for your letter of November 3,1999.I am sorry not to have written back earlier but time seems to pass so quickly.I learnt from your letter that you had received you master's degree.I would like to congratulate you on your splendid success.In this letter I am bringing you a piece of good news：your wife gave a birth of a boy last week and she ins in good health now.The baby weighed eight jin at birth.Yesterday my wife and some other neighbors went to the hospital to see your wife and to congratulate her on the birth.She told them that she had been nursed with the best care since she was in hospital.Now I'm taking the Visiting School Test in Beijing.If I pass the examination, I'll leave for America soon.If not, I'll wait for another chance.I've never been to the U.S.A., and I know little about the institutions and customs there.I hope that you will write to me and tell me more about them.With best regards to you and your classmates.Yours sincerely,Zhang Jiao感谢信

当别人帮了你一个忙时，你应该给他写封信，以示感激。

例文２

Dear John:

Thank you very much for the nice birthday present you have sent me!I have been longing for a dictionary for a long time.It will surly be very helpful to my study.It's very nice of you to remember my birthday.I'll make good use of the dictionary and I'll think of you with gratitude and affection every time I use it.Love,Sally

3邀请信

当邀请某位朋友参加活动，如交游、宴会时，可以写一封邀请信。信的语气应该谦逊，热情。

例文３

Dear Mr.Clark:

We are wondering if you and Mrs.Clark want to have supper with us on Friday, January 21st at seven o'clock?

James and I are looking forward with great pleasure to seeing you and Mrs.Clark.We do hope you can come.Sincerely yours,Lucy Wheeler申请信

当申请一项工作，或是申请一个学校留学时，都应该使用申请信。申请信应该简洁、明确、如实地反映你的才能、成绩、愿望和目标。

例文４

下面是一封申请留学的书信：

The Department of Civil Engineering

Dalian University of Technology

Dalian 116023

Liaoning Province

P.R.China

November 20,1999

Prof.Steeve Hunter

The Dept.Of Civil Engineering

**** University

New Your, NY 10017

U.S.A

Dear Professor Steeve Hunter,I have for many years cherished the hope of studying civil engineering under your personal guidance as a graduate student in your university, to which your name has added so much luster.I was enrolled to study civil engineering in the Department of Civil Engineering Of Zhejiang University in September 1992.I graduated from Zhejiang University in July 1996.And ever since my graduation, I have been teaching in the Department of Civil Engineering of Dalian University of Technology.If you could tell the necessany procedure of taking the graduate course of your department, I will be very grateful to you.I am looking forward to hearing from you soon.Sincerely yours,

第五篇：英语商务信函

篇一：英语商务信函范文

Dear Mr./Ms,Mr.John Green, our General Manager, will be in paris from June 2 to 7 and would like to come and see you, say, on June 3 at 2.00 p.m.about the opening of a sample room there.please let us know if the time is convenient for you.If not, what time you would suggest.Yours faithfully,篇二：英语商务信函范文

Dear Mr/Ms,I represent the W/p Electronics Company in Dallas, and will be in Kunming from next Monday to Friday,（October 5-9）。I should like to call on you to discuss our new monitor.Would 0930 hours on Tuesday, October 6 be convenient?

I shall be in Beijing, at the Great Wall Hotel, from Tuesday, September 29, until Sunday, October 4, where a message will reach me.If the day is not convenient, will you please suggest another.Yours faithfully

篇三：英语商务信函范文

Dear Mr./ Ms,I am at present in Hamburg visiting the harbour with a view to making known our new type of container for use in Europe.I shall be in Antwerp on Wednesday, 4th June, and should like to call on you at 2.00 p.m.on that day.If I do not hear from you to the contrary, I shall assume that it will be convenient for me to call at that time.Yours faithfully

篇四：英语商务信函范文

Dear Mr./ Ms,Mr.Jack Baron, our personnel director, has asked me to acknowledge your application for the post of accountant and to ask you to come to see him on Friday afternoon, 5th July, at half past two.I will appreciate your letting me know whether you will be able to come.Yours faithfully