英语商务信函

第一篇：英语商务信函

(一)信头(Letter Head)(发信人名称和地址)(二)封内地址（Inside Address)(三)称呼(Salutation or Greeting)(四)信的正文(Body of the letter)(五)结束礼词(Complimentary Close)(六)签名(Signature)

Establishment of business relations

Kee & Co., Ltd 34 Regent Street

London, UK Inside Address收信人名称和地址May, 2003 Date Line日期

Dear Sirs: Salutation称呼

We have obtained your name and address from Dee&Co.Ltd, and we are writing to enquire whether you would be willing to establish business relations with us.We have been importers of shoes for many years.At present, we are interested in extending our range and would appreciate your catalogues and quotations.If your prices are competitive we would expect to place volume orders on you.We look forward to your early reply.Body信文

Yours faithfully Complimentary Close客套结束语

Tony Smith Signature Block签名栏

日期的英式写法是日、月、年；美式写法是月、日、年。为了避免误解，日期、年份用数字表示，月份则用英文表示，第一个字母要大写，也可用缩写。比如May 1，2008(美式写法)；1 May，2008(英式写法)。

1.建立办事处 Establishment of new branch Dear Mr./ Ms, Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr.Wang Lo as manager.The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr.Wang Lo at the above address, instead of to our London office.1 We take this opportunity to express our thanks for your cooperation in the past.We hope the new arrangements will lead to even better results.Yours faithfully

2.歇业 Discontinuation of business Dear Mr/Ms, With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October.On Monday, 1st October, we are holding a closing-out sale.Stock on hand will be cleared regardless of cost.There will be substantial reductions in all departments and in some cases, prices will be marked down by as much as one half.Stock to be cleared is unrivaled in both variety and quality.As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days.Yours faithfully

3.更改名称和地址 Change of name and address Dear Mr./ Ms, At our company meeting on 4 September, it was decided that the name of our company would be changed to CNMIEC Lee Co.At the same time, it was decided to move the company from the above address to No3-6 Broadway Street.We will appreciate your informing the appropriate departments of these changes.Yours faithfully

4.新的任命 New appointment Dear Mr./ Ms, We wish to notify you that Mr.Robert Smart, who has been our representative in Southwest England for the past seven years has left our service and therefore no longer has authority to take orders or collect accounts on our behalf.We have appointed Mr.Fred Peterson in his place.Mr.Peterson has for many years been on our sales force and is thoroughly familiar with the needs of customers in your area.We trust you will have good cooperation from him.Yours faithfully

5.公司的建立与重组Establishment or reorganization of company Dear Mr./ Ms, We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

6.咨询 Consultation Dear Mr./ Ms, We are much concerned that your sales in recent months have fallen considerably.At first we

thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receivingfrom you a detailed report on the situation and suggestions as to how we may help in restoring our sales to their former level.Yours faithfully

7.道歉与解释Apology & Explanation Dear Mr./ Ms, We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10.Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.Yours faithfully

Dear Mr./ Ms, I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence, find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

8.提示Attention Dear Mr./ Ms, On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition.More than a month has now elapsed without payment or acknowledgment of my bill.Please check this oversight, and remit payment at your earliest convenience.I look forward to future services to your corporation.Thank you for your prompt attention to this matter.Yours faithfully

9.感谢信 Thank-You Letter Dear Mr./ Ms, Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

10.祝贺信 Congratulation Letter Dear Mr./ Ms, On the occasion of the 35th anniversary of your National Day, please accept our heartiest congratulations.May the trade connections between our countries continue to develop with each passing day!Yours faithfully

Dear Mr.Minister Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized and appreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

Dear Mr./ Ms, Thank you for your letter conveying congratulations on my appointment.I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.SiŮc%衲ely耍11.邀请与答复щnvitat偩on and Rep聬y 11.邀请与答复щnvitat偩on and Rep聬y 11.邀请与答复щnvitat偩on and Rep聬y Dgar Mr.肠+ Ms(We ɳhould like uo iviteҠ恹oŵr Co聲porati䁯nҠ聴o atteɮl te 1997 International FaiၲàwhichҠwill be hend from ApRil 29°to May ´àat he abovɥႠaddress.Fɵll€depails on thg Fɡir will be sent in a¡week.Weʠlook forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

Dear Mr./ Ms, Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

Dear Mr./ Ms, Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

聨聴

12.宣布访问Declaring A Visit Dear Mr./ Ms, Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visit Beijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa? Yours faithfully

13.活动安排Activity Arrangement Dear Mr./ Ms, We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in the second half of April for about a week.As requested, we propose the following itinerary for your consideration.Monday, April 18 4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President of Asia Trading Co.4.15 Leave for Great Wall Hotel 7.30 Dinner given by President x Tuesday, April 19 9:30 a.m.Discussion at Asia Trading Co.Building 2:00 p.m.Group discussion 8:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing Wednesday, April 20 9:00 a.m.Discussion 12:00 noon Sign the Letter of Intent 1:30 p.m.Peking Duck Dinner 3:30 p.m.visit the Summer palace 6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully 7

第二篇：英语商务信函

篇一：英语商务信函范文

Dear Mr./Ms,Mr.John Green, our General Manager, will be in paris from June 2 to 7 and would like to come and see you, say, on June 3 at 2.00 p.m.about the opening of a sample room there.please let us know if the time is convenient for you.If not, what time you would suggest.Yours faithfully,篇二：英语商务信函范文

Dear Mr/Ms,I represent the W/p Electronics Company in Dallas, and will be in Kunming from next Monday to Friday,（October 5-9）。I should like to call on you to discuss our new monitor.Would 0930 hours on Tuesday, October 6 be convenient?

I shall be in Beijing, at the Great Wall Hotel, from Tuesday, September 29, until Sunday, October 4, where a message will reach me.If the day is not convenient, will you please suggest another.Yours faithfully

篇三：英语商务信函范文

Dear Mr./ Ms,I am at present in Hamburg visiting the harbour with a view to making known our new type of container for use in Europe.I shall be in Antwerp on Wednesday, 4th June, and should like to call on you at 2.00 p.m.on that day.If I do not hear from you to the contrary, I shall assume that it will be convenient for me to call at that time.Yours faithfully

篇四：英语商务信函范文

Dear Mr./ Ms,Mr.Jack Baron, our personnel director, has asked me to acknowledge your application for the post of accountant and to ask you to come to see him on Friday afternoon, 5th July, at half past two.I will appreciate your letting me know whether you will be able to come.Yours faithfully

第三篇：英语商务信函

建立办事处 Establishment of new branch

Dear Mr./ Ms,Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr.Wang Lo as manager.The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr.Wang Lo at the above address, instead of to our London office.We take this opportunity to express our thanks for your cooperation in the past.We hope the new arrangements will lead to even better results.Yours faithfully

歇业 Discontinuation of business

Dear Mr/Ms,With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October.On Monday, 1st October, we are holding a closing-out sale.Stock on hand will be cleared regardless of cost.There will be substantial reductions in all departments and

in some cases, prices will be marked down by as much as one half.Stock to be cleared is unrivaled in both variety and quality.As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days.Yours faithfully

更改名称和地址 Change of name and address

Dear Mr./ Ms,At our company meeting on 4 September, it was decided that the name of our company would be changed to CNMIEC Lee Co.At the same time, it was decided to move the company from the above address to No3-6 Broadway Street.We will appreciate your informing the appropriate departments of these changes.Yours faithfully

新的任命 New appointment

Dear Mr./ Ms,We wish to notify you that Mr.Robert Smart, who has been our representative in Southwest England for the past seven years has left our service and therefore no longer has authority to take orders or collect accounts on our behalf.We have appointed Mr.Fred Peterson in his place.Mr.Peterson has for many years been on our sales force and is thoroughly familiar with the needs of customers in your area.We trust you will have good cooperation from him.Yours faithfully

公司的建立与重组Establishment or reorganization of company Dear Mr./ Ms,We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

咨询 Consultation

Dear Mr./ Ms,We are much concerned that your sales in recent months have fallen considerably.At first we

thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receivingfrom you a detailed report on the situation and suggestions as to how we may help in restoring

our sales to their former level.Yours faithfully

道歉与解释Apology & Explanation

Dear Mr./ Ms,We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10.Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.Yours faithfully

Dear Mr./ Ms,I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence,find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

提示Attention

Dear Mr./ Ms,On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition.More than a month has now elapsed without payment or acknowledgment of my bill.Please check this oversight, and remit payment at your earliest convenience.I look forward to future services to your corporation.Thank you for your prompt attention to this matter.Yours faithfully

感谢信 Thank-You Letter

Dear Mr./ Ms,Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

祝贺信 Congratulation Letter

Dear Mr./ Ms,On the occasion of the 35th anniversary of your National Day, please accept our heartiest

congratulations.May the trade connections between our countries continue to develop with each passing day!

Yours faithfully

Dear Mr.Minister

Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized andappreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

Dear Mr./ Ms,Thank you for your letter conveying congratulations on my appointment.I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.Sincerely

邀请与答复Invitation and Reply

Dear Mr./ Ms,We should like to invite your Corporation to attend the 1997 International Fair which will be held from April 29 to May 4 at the above address.Full details on the Fair will be sent in a week.We look forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

Dear Mr./ Ms,Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

Dear Mr./ Ms,Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

宣布访问Declaring A Visit

Dear Mr./ Ms,Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visitBeijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa?

Yours faithfully

活动安排Activity Arrangement

Dear Mr./ Ms,We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in the second half of April for about a week.As requested, we propose the following itinerary for your consideration.Monday, April 18

4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President

of Asia Trading Co.4.15 Leave for Great Wall Hotel

7.30 Dinner given by President x

Tuesday, April 19

9:30 a.m.Discussion at Asia Trading Co.Building

2:00 p.m.Group discussion

8:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing

Wednesday, April 20

9:00 a.m.Discussion

12:00 noon Sign the Letter of Intent

1:30 p.m.Peking Duck Dinner

3:30 p.m.visit the Summer palace

6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully

第四篇：英语商务信函答案

1.We would appreciate it if you could send us the shipping instructions immediately.若贵方立即发予我方船运指令，我方甚为感激。

敬请贵方立即发予我方船运指令。

2.Would you please kindly advise us when our order will be shipped?

能否告知我方订货的发货时间？

3.We shall write and ask for their ceiling for the advertising project and then we can budget accordingly.我们将去函询问他们广告项目的最高费用，然后相应做出预算。

4.Your information as to the coverage you would like would be appreciated.敬请告知贵方希望的险种。

as to：至于，关于，就...而论

As to your brother, I will deal with him later.Coverage: 保险金额，覆盖范围，保险范围

Make sure your policy will give you adequate coverage in case of a break-in.务必使你的保单能在遭到入室盗窃时提供足够的赔付。

5.As to the affairs on negotiation of draft, we would like to have them performed at the Bank of Taiwan, Taipei.有关汇票之承兑事宜，本公司希望由台北的台湾银行完成。

Draft: 汇票

Negotiation of draft: 汇票交割，汇票议付

Please amend the credit accordingly to enable negotiation of the draft.请对信用证作出相应的修改以便能议付汇票。

Bank draft： 银行汇票

Sight draft： 见票即付汇票

Time draft： 远期汇票；定期汇票；期付汇票

7.The credit shall be payable against presentation of draft drawn on the opening bank and the shipping documents specified in Article 13 hereof.信用证凭开户银行所开汇票和第十三款规定的装运单据支付。

Credit: 信用证信用证是银行用以保证买方或进口方有支付能力的凭证，是银行有条件保证付款的证书，成为国际贸易活动中常见的结算方式。按照这种结算方式的一般规定，买方先将货款交存银行，由银行开立信用证，通知异地卖方开户银行转告卖方，卖方按合同和信用证规定的条款发货，银行代买方付款。Letter of Credit，L/C)

Documentary credit 跟单信用证

Credit department信贷部

Draw: to take money from your bank account

David had drawn $3,000 in cash from a bank in Chengdu.Draw a cheque(check)on sth.:开支票

Against: 凭

Opening bank: 开户行

装运单据（shipping documents）指的是信用证中规定的除了汇票之外的所有单据。你要把它们复印两套出来直接寄给开证申请人，然后把快递收据交单。

A check drawn on a Swiss bank

article 多用于描述和说明性条款,条文,项目,如:Aticle 1第一条;Articles of association 协会章程

provision 多用于规定性条款,条文,规则,如:General provision 总则;Provisions of agreement 协议条款

1.相同点:article和provision都可以用来指协议、契约或合同中的条款、条件,都是可数名词。在总起来提到协议、合同中条款时可通用,如协议条款可说成the provisions of the agreement,也可说成the articles of the agreement;

2.不同点:articles比较通俗,常用来列举具体的条款、条目,如第一条,说成Article 1,一般

provision比较正式,常用于法律文件中,译作“规定”,如遗嘱中之某项规定,可说成 a provision in the will。

clause: 条文, 例如法律、法规里的第1条,Clause 1;

hereof: 于此，关于此点。provisions hereof 本法规定

8.We should be obliged for your immediate amendment of the L/C to enable us to make timely shipment.敬请立刻修改信用证以便我方及时发货。

10.Your early reply is highly appreciated.承蒙早日回复，不胜感激。

11.We are pleased to advise you that your order N0.105 has been dispatched in accordance with your instruction.（according to）

我们高兴地通知你们：第105号订单货物已遵照贵方指示运出。

12.In reply to your enquiry of Jane 7, 1999, I respectfully offer my latest quotation herewith.兹回复贵方1990年6月7日来函，特随函奉上我方最新报价。

We wonder whether you are satisfied with our quotations.我们想知道贵方对我方报价是否满意。

Herewith: 因此；同此；用此方法

A cheque herewith.随信附上支票一张。

We enclose herewith an inquiry sheet.兹随函附上询价单一份。

13.敬请优先考虑上述请求。

Your priority to the consideration of the above request will be appreciate.教育也是我会优先考虑的东西。

Education is also one of my priorities.give priority to sth

his first priority.A prior consideration.优先考虑

14.恳请寄给我方贵方价格单和产品目录。

Please kindly send us your price list and catalogue.Would you please send us...Would you be kindly to....Kindly send us...We shall be grateful/obliged if you could...We shall appreciate it very much if you send us your price list and catelogue.It would be appreciated if you would send...15.(These goods are)To be covered by the Buyers/Sellers for the invoice value plus 10% against all risks and war risks.If the Buyers desire to cover for any other extra risks,besides aforementioned amount or exceeding the aforementioned limitation, the Sellers’ approval must be obtained beforehand and all the additional premiums thus incurred shall be for the Buyer’s account.由买方/卖方按发票金额加10% 投保一切险及战争险，如果买方要加投上述保险外其它保险或保险金额超出上述金额，必须提前征得卖方的同意，超出的保险费由买方负担。

如果买方要加投其它保险，其数量超过上述保险或保险金额超出上述金额 We wish you to insure the goods for the invoice value plus 10%.我们希望贵方按发票金额加10％投保。

第五篇：商务信函

商务信函.txt我退化了，到现在我还不会游泳，要知道在我出生之前，我绝对是游的最快的那个商务信函书信是日常生活中常用的文体，是用以交涉事宜、传达信息、交流思想、联络感情、增进了解的重要工具。书信一般可分为商务信件或公函（Business Letter or Official Correspondence）和私人信件（Private Letter）两大类。值得注意的是，英语书信的写法与汉语书信有一些明显区别，应特别加以区分。英语书信通常包括下面几个组成部分：信端、信内地址、称呼、正文、结束语、签名、附件、再启等。下面我们将逐个进行介绍。

1、商务信函信端（Heading）

信端即信头，一般包括写信人的地址和写信日期。一些正式信函的信端还包括发信人或单位的电话号码、电报挂号、电传、传真和邮政编码等。西方国家中有些信端甚至还有单位负责人的姓名、职务和职称等。信端的目的是使收信人一看便知道书信来自何处，何时发出，便于复信和查阅。用一般的信纸写信时，信端应写在信纸的右上角，若字数较多，可从信纸中间或偏右的地方写起。若字数较少，可适当多向右移一些，使整个信端的重心落在右上角。

商务信函信端的写法主要有并列式和斜列式两种。从目前情况来看，前者更为常用。采用并列式时，每行开头要左对齐；采用斜列式时，每行开头逐次向右移二三个字母的距离。例如：

（1）并列式Fuxing Street

Haidian DistrictBeijingPost Code: 100035People’s Republic of ChinaTel: 63211234

Aug.20, 200

4（2）斜列式（Indented Form）Fuxing Street

Haidian District

Beijing

Post Code: 100035

People’s Republic of China

Tel: 63211234

Aug.20, 2004

写信端时，先写发信人的地址，地点的名称按由小到大的顺序排列，然后是其它项目和发信日期。具体次序是：第一行写门牌号和街名；第二行写区名、市（县）名、省（州、邦）名，往国外寄的信，还要写上国家的名称；国家名称的前面加上邮政编码，其后可写上电话号码，最后一行写发信日期。如果写信人的地址是机关单位的名称，则将其作为第一行。如果写信人的单位没有门牌号码和街名，则第一行可写上所在班级或专业组的名称；第二行写系、科、室名称；第三行写学校名称；第四行写市（县）、省（州）名称；然后再写邮政编码、国名、电话号码、发信日期等项。

如果使用标点符号，则在每行末尾加逗号，最后一行的末尾加句号。但当前的信件中行末大都不加标点符号，但在每行之内该用标点符号的地方，仍要用标点。特别要注意的是，门牌号码和街名之间要加逗号。月份和日期之间不可用逗号。在西方国家，城市名称之后往往写有字母或数字（如 New York, 103），表示城市的邮政编码。

关于发信日期的写法，应注意以下几点：

①年份应完全写出，不能简写。

②月份要用英文名称，不要用数字代替。

③月份名称多用公认的缩写式。但 May, June, July, 因为较短，不可缩写。

④写日期时，可用基数词1，2，3，4，5，„„28，29，30，31等，也可用序数词 lst, 2nd, 3rd, 4th, 5th, „„28th, 29th, 30th, 31lst等。但最好用基数词，简单明了。

日期可有下列几种写法：

① Oct.20, 2004

② 10 May., 2004

③ 3rd June, 2004

④ Sept.16th, 2004

其中，①最为通用。

2、商务信函信内地址（Inside Address, Introductory Address）

信内地址收信人的姓名和地址，写在信纸的左上角，从信纸的左边顶格开始写，低于写信人地址和发信日期一二行，也分并列式和斜列式两种，但应与信端的书写格式保持一致。其次序是，先写收信人姓名、头衔和单位名称，占一二行，然后写地址，可占二至四行，例如：

①并列式

Ms.Joanna Kerry

Peking University

Haidian District, 100871

Beijing

China

②斜列式

Ms.Joanna Kerry

Peking University

Haidian District,100871

Beijing

China

3.商务信函称呼（Salutation）

对收信人的称呼应自成一行，写在低于信内地址一二行的地方，从信纸的左边顶格开始写，每个词的开头字母要大写，至于末尾处的符号，英国人用逗号，但美国和加拿大英语则多用冒号。称呼用语可视写信人与收信人的关系而定。给外国人写英文信时，称呼用语要注意以下几点：

①对没有头衔的男性一般称呼 Mr.。Mr.用在姓氏之前或姓氏和名字之前，不可只用在名字之前，例如对的称呼，应该是：Mr.或 Mr.White, 不可是：Mr.Phil。若称呼多个男性，则在姓名前用 Mr.的复数形式 Messrs.。对一般以人名为名称的公司和企业常用这种称呼，例如：Messrs.Black and Brothers 布莱克兄弟公司。

②对女性一般称呼 Mrs.，Madam 或 Miss。Mrs.用在已婚女子的丈夫的姓氏之前，或姓氏和名字之前，一般不用在名字前 Madame 此词可以单独使用或加在丈夫的姓名之前 Mrs.没有复数形式。若称呼多个女性，则在姓名前用 Mme.的复数形式 Mmes.而对以女子名字为名称的公司、企业可用 Mesdames 称呼。Miss 多用于未婚女子，此词可缩写为 Ms，用于姓氏之前或姓氏和名字之前，一般不用于名字之前。

③对收信人的称呼，也可用头衔或职位的名称，不分性别。例如 Professor（缩写为 Prof.），Doctor（缩写为 Dr.），General(缩写为 Gen.)。这些称呼都放在姓氏之前或姓氏和名字之前，如 Prof.（Phil）White等。

④对外公函中对收信人的称呼，可用 Gentlemen（而不是 Gentleman），Dear Sir(s)和 My dear Sir(s)等。Gentlemen 之前不能加 Dear，后面也不能带姓名。用 Sirs 时，前面常用 Dear 一词，但也可单独用 Sir。若收信人是妇女，则无论已婚或未婚，都可单独使用 Madam 或其复数 Mesdames。

⑤对外国高级官员的称呼，如国家元首、政府首脑、部长、大使、公使和特使等，可用（Dear）Sir，（Dear）Mr.Chairman，（Dear）Mr.Premier，（My dear）Mr.Ambassador，Your Excellency（复数为 Excellencies）。

⑥对君主制国家的国王和皇帝等男性君主，可以 Sir 称呼，对女王、女皇和皇后等女性君主，可用 Madam 称呼。有时也用 Your Majesty 称呼以表示。客气和尊敬Your Majesty 可兼指男性和女性，其复数为 Your Majesties。

⑦对王室成员，如太子、王子、亲王和公主等，一般可用（Dear）Sir 或（Dear）Madam 但在正式尊称时，一般用 Your Highness(复数为 Highnesses)。

收信人称呼

先生（男人）Mr./Esq.夫人（已婚）Mrs.小姐（未婚）Miss

夫人、小姐统称Ms.夫妇俩人Mr.and Mrs.两位或两位以上男子Messrs

两位或两位以上女子（已婚）Mesdames

两位或两位以上小姐（未婚）Misses

常见的头衔（汉英对照）如下：

教授Professor

博士Doctor(Dr.,Ph.D.)

医学博士Medical Doctor(M.D.)

总统或校长President主席或董事长Chairman副主席或副董事长Vice Chairman副总统或副校长Vice President

首相Prime Minister

总理Premier

省长或州长Governor

市长Mayor

参议员Senator

大使Ambassador

秘书长Secretary General

一秘First Secretary

二秘Second Secretary

院长Director,Dean

副院长Vice Director

系主任Dean,Head,Chair

馆长Chief Librarian,Curator

阁下Excellency

神甫Father

4.商务信函信的正文（Body of the Letter）

信的正文每段第一行应往右缩进约四五个字母。在写事务性信件时，正文一般开门见山，内容简单明了，条理清楚。在写私人信件时，信写好之后若有什么遗漏，可用 P.S.表示补叙。

5.商务信函结束语（Complimentary Close）

结束语是写信人表示自己对收信人的一种谦称，只占一行，低于正文一二行，从信纸的中间或偏右的地方开始写。第一个词的开头字母要大写，末尾用逗号。结束语视写信人与收信人的关系而定例如写给机关、团体或不相识的人的信，一般用：

Yours(very)truly, Yours(very)faithfully,Yours(very)sincerely，等等。

写给上级和长者的信一般可用：

Yours(very)respectfully, Yours(very)obediently, Yours gratefully, Yours appreciatively, Your obedient servant, 等等。

写给同志或同事的信一般可用：

Fraternally yours, Comradely yours，等等。

写给熟人或朋友的信可用：

Yours, Ever yours, Yours affectionately, As ever, Yours sincerely Yours devotedly,(Most)Fondly yours, Yours excitedly, Intimately yours，等等。

写给亲属或挚友的信一般用：

Yours, Ever yours, Yours as ever, As ever, Yours affectionately, Lovingly yours,(Much)Love, With Love,Lovingly, Your loving son, Your most affectionate, Your devoted friend, Devotedly, 等等，意即：“您的”、“永远是您的”、“您的亲爱的”、“您的爱子（孩子、姐妹、侄、侄女、祖母）”、“您的挚友”等。

写给挚友的信有时也可用：

Yours hurriedly, Yours hastily, Yours in haste, 等等。

写信给挚友，表示歉意时，可用：

Contritely yours, Regretfully yours, Yours in(with)regret, Yours in(with)deep remorse 等。

在欧洲一些国家里，多把Yours 放在 sincerely等词的前面。在美国和加拿大等国，则多用，把 yours 放在 Sincerely 等词之后。Yours 一词有时也可省略。

6.签名（Signature）

信末的签名一般低于结束语一二行，从信纸中间偏右的地方开始写。若写信人是女性，与收信人又不相识，则一般在署名前用括号注上 Miss, Mrs.或 Ms.，以便对方回信时知道如何称呼。有的还有署名后写上自己的职称、职务或头衔

7.附件（Enclosure）

信件若有附件，应在左下角注明 Encl.或 Enc.。若附件不止一个，则应写出2（或3，4，5等）Encls.，例如：

Enc: Resume

Encls:Grade Certificate

8.再启（Postscrip, 缩写为 P.S.）

再启部分用于补叙正文中遗漏的话，一般应尽量少用，正式的函件中更应避免使用。

9.私人和公务信函--注意事项

首先，写信者应设身处地想到对方，尊重对方的风俗习惯。

其次，英文信应该行文流畅、言简意赅，避免冗长。这就是说，写信者应用尽可能少的文字表达其必须传递的信息，而且写信者应将其所需传递的信息表达清楚，以免对方产生误解。书信交往，同样需要以礼待人。因而在写信过程中，要避免伤害对方感情，措辞上多选用些礼貌婉转词语。

最后，除了避免语法、拼写、标点错误外，信中所引用的史料、数据等也应准确无误.私人和公务信函--常用句式。常用的起首语有：

1）Thank you for your letter dated Dec.22,1969.2)Many thanks for your letter of Sept.5，1997.3)A thousand thanks for your kind letter of June 5,1997.4)Your kind letter of November 22th arrived this morning.5)Your letter which arrived this morning gave me great comfort.6)In reply to your letter dated 4th July,I want to say„

7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.8)What a treat to receive your kind letter of May 5th!

9)It is always a thrill to see your nice handwriting.10)First of all I must thank you for your kind assistance and high attention to me.11)With great delight I learn from your letter of this Sunday that „

12)I wish to apply for teaching position you are offering.13)I am too excited and delighted at your good news.14)I am very obliged to you for your warm congratulations.„

15)I am very much pleased to inform you that my visit to your country has been approved.常用的结束语有：

1）Awaiting your good news,2)Looking forward to your early reply,3)Hoping to hear from you soon,4)We await your good news.5)I hope to hear from you very soon.6)We look forward to your reply at your earliest convenience.7)I look forward to our next meeting there in Los Angeles.8)Your early reply will be highly appreciated.9)Any other particulars wanted we shall be pleased to send you.10)The help you give me is sincerely valued.11)I hope everything will be well with you.12)Please let us know if you want more information.13)I hope you always enjoy yourself.14)I wish you very success in the coming year.15)Please remember me to your family.16)With best regards to your family.17)All the best.18)With love and good wishes.