商务写作指南：办公室留言怎么写

第一篇：商务写作指南：办公室留言怎么写

People often make mistakes in their automatic out of office messages.This can make a bad impression, especially if there are basic spelling or

gramma mistakes, as such messages tend to be written at the last moment when you’re in a hurry to leave the office.So here are some template messages that you might like to keep for future use.人们经常会在写办公室自动留言时犯些小错误，这会给人留下坏印象，尤其是这些错误是最基础的拼写和语法错误。人们总是在离开办公室前一刻匆忙写下这些留言，所以犯些小错误也就不可避免了。以下这些留言范例可以给你作为参考。

1.Thank you for your email.I am currently out of the office and will return on [●].Kind regards,感谢您的邮件。我现在不在办公室，将于XX返回。此致敬礼

2.You have reached the mailbox of [●].I am out of the office at the moment and will be back on [●].Please refer all urgent matters to [●] at the following email address [●].Regards,你现在进入了XX的电子邮箱。我现在不在办公室，并将于XX返回。如有急事请找XX，以下是Ta的邮箱地址XX。此致敬礼

3.Thank you for your email.I will be out of the office until [●].If you need urgent help please contact my assistant [●] on [telephone number] or email [●].Regards,感谢您的邮件，XX之前我都不在办公室。如有急事请联系我的助理XX，电话号码是XX，邮箱地址是XX。此致敬礼

4.Thank you for your message.I am currently out of the office and only haveintermittent access to email.If the matter needs

urgent attention please contact [●] on [telephone number] or email [●].Best regards,感谢您的留言。我现在不在办公室，不方便接收邮件。如有急事，请联系XX，电话号码是XX，邮箱地址是XX。此致敬礼

5.Thank you for your email.I am currently out of the office and will be returning on [●].If the matter is urgent, please call me on

my mobile on [telephone number].Alternatively, please get in touch with [●] at the following email address [●].Kind regards,感谢您的邮件。我现在不在办公室，将于XX返回。如有急事，请致电我的手机，电话号码是XX。或者，您也可以联系XX，以下是Ta的邮箱地址XX。此致敬礼

6.Thank you for your message.Our office is closed today, [date], due to a national holiday.I will be back in the office tomorrow and will reply to your email as soon as I can.Best regards,感谢您的留言。今天是XX，为国定假日，公司放假休息。我明天就会回公司工作并及时回复您的邮件。此致敬礼

第二篇：商务写作指南：商务邮件开头如何写？（精选）

商务写作指南：商务邮件开头如何写？

If you don’t know the name of the person you are writing to, start business emails with either of the following:

如果你不知道邮件是写给谁的，商务信函可以用下面任意一种方式开头： Dear Sir,/Dear Madam, 尊敬的先生,/尊敬的女士, Dear Madame, is wrong.“亲爱的夫人”这种写法是错误的

If you don’t know whether you’re writing to a man or a woman use: 如果你不知道是写给先生还是女士，可以写： Dear Sir or Madam, 尊敬的先生或女士，It is not usual to start an email To whom it may concern.This should be reserved for letters of reference or similar communications when the recipient is an unknown third party.以“致相关人士”开头并不常见。这种用法一般用在推荐信或与其相似的交流中，收件人是不了解的第三方。

It is always better to use somebody’s name if you know it.If it is the first time you are writing to someone, use either of the following:

如果知道对方姓名，邮件中写上总是好的。如果这是你第一次写信给某人，可以用下面任意一种方式开头：

For men: Dear Mr XXXX, 写给男士：尊敬的XXX先生 For women: Dear Ms XXXX, 写给女士：尊敬的XXX女士

Once you get to know someone, i.e.after exchanging one or two emails or if you meet them in person, it is usually OK to use their first name.一旦你认识了对方，比如在往来一两封邮件或见过面以后，可以在邮件中称呼名字。Use Dear Sirs, if you are writing to more than one person even if the group of people includes women.如果你写邮件给两个或以上的人，即使这些人里有女士，请写“尊敬的先生们” Dear Ladies and Gentlemen, is wrong.“Ladies and Gentleman” is only used in formal speech."尊敬的女士们先生们”是错误的，这种用法只用在正式演讲中。

The word Dear may be omitted in less formal emails.Instead, you may just open with the person’s first name/people’s first names.“dear”在不是特别正式的邮件中可以省去。你可以直接以对方（个人或群组）的名字开头。

Here are some example opening sentences for emails: 下面有一些邮件开头的例句： I hope you are well.我希望你一切都好。

I hope you enjoyed your holiday and are finding it easy to settle back in to work.我希望你已经好好享受假期并且很快重新投入工作。

Thank you very much for your email.I am glad to hear that you and your family are well.非常谢谢你的邮件，我很高兴听到你和你的家人都很安康。Thank you for your prompt reply.感谢您的及时回复。

I apologize for not replying sooner, but I have been very busy these last few weeks.很抱歉没能及早回信，但是过去几周实在太忙。

Thank you for getting in touch with us about XXXX.(Less formal, more friendly)非常感谢你关于XXXX联系我们。（不是很正式,更友好）Thank you for contacting us regarding XXXX.(More formal)非常感谢您因关于XXXX的事接洽我们（更正式）

With reference to your email of [date], I would like to bring the following to your attention.关于你（时间）寄来的邮件，我有几点想跟你说的。

As a follow-up to our phone call this morning, I would like summarise the key issues.关于你早上的电话，我想总结下关键几点。Phrases best avoided: 请最好避免：

I hope this email finds you well.我希望这封邮件能被你看到。Please be advised as follows.请按照如下建议。This email concerns… 这封邮件是关于……

第三篇：商务写作

英文商务邀请函范例Sample Business Invitation Letter

Dear(Board Member's Name):

(IntroductionWhat are the benefits to this advisory board member?)

(*Don't forget to customize this section of the business invitation letter for the particular person you're inviting）

(*Use bullet points if you have more than 2 benefits.)

As one of the pioneers of the Virtual Assistant Industry, being a member of Consider It Done's Business Advisory Board provides you with a stellar opportunity to continue to shape the VA industry.My company, Consider It Done Ltd., needs new direction.A person with your experience and insight would be the perfect person to help me determine whether my company should break new ground or whether there's still value to be gleaned from traditional territory.I will certainly cover any expenses you incur from attending advisory

board meetings and also offer a $500 honorarium to be paid directly to you or to a charity of your choice.Overview of the CompanyWhat are the advisory board’s goals?)

The main purpose of the Consider It Done Ltd.'s Business Advisory Board is to provide management advice about the direction the company should follow.Specific goals for this year include developing a niche market strategy and revamping/updating the company's Web presence.(Details-What are the responsibilities of board members?)

The Business Advisory Board will meet three times this year, each meeting consisting of a dinner and following two hour discussion.There

may also be some follow-up questions/discussions my email.Because of the nature of the matters to be discussed, members will need to sign a confidentiality agreement.(Close and thank you)

Thank you for taking the time to read this letter and to consider being a part of Consider It Done Ltd.'s Business Advisory Board.I will be in touch with you soon but in the meantime, I’m available to discuss any questions you may have.You can reach me by phone at(phone number)or via email at(email address).Sincerely,(Your signature)

Name

Title

A Letter of an Application

Sept.9, 2002

Dear Sir,I have read the announcement about the vacancies that your company is offering, and I would like to submit my application.I am a graduate with a doctor's degree from Pennsylvania State

University in the United States.I am determined to make a lasting contribution to my country, which is the reason why I am back.I am a twenty-eight-year-old girl.My major is chemistry and through years of hard work, I have achieved notable results.At school, I was always the top student of my class.My favorite sport is swimming, and music is the second.I often play the plano in my spare time.If you require further information, I shall be happy to provide it.I will welcome the opportunity to have a personal interview.I am looking forward to your response.Yours truly,Li Hua

道歉与解释Appology & Explanation

实例之一:

Dear Mr./ Ms,We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10.Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.Yours faithfully

实例之二:

Dear Mr./ Ms,I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence,I find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

第四篇：商务写作

2011-2012学年第一学期电高（文）09《商务写作》期末考核作业

一、根据下面的材料写一篇调查报告。

1、2008年，全国有约560万大学生涌向求职市场，再加上金融危机的出现，就业形势异常严峻。据公布2007年普通高校就业率不到60%，尽管就业压力如此之大，但在最近的一篇新闻报道中，我们仍然看到，在广州去年批量招聘的大学生中，就业大学生约有30%的毁约。另据记者调查，在全国其他城市，大学生毁约率也多在20%～30%之间。

2、在对2005年广东省2000多家用人单位招聘毕业生情况调查显示，批量招聘应届毕业生三成大学生毁约。这其中，有两成多的用人单位到岗率不足50%。

3、在广东，部分重点大学2005年毁约率达到11%，而普通大学毁约的现象相对较少，仅为3～5%。据了解，该数字仅统计了有到学校办理毁约手续的学生，此外还有一部分学生直接与用人单位签订合同，没有涉及就业协议的情况未给统计。

4、对于重点大学的毁约率高于普通大学的原因，有专家认为，重点大学毕业的学生有较好的就业条件和就业环境，挑选的资本较多，可挑选的机会也比较多，不少学生到临近毕业还有机会得到很好的工作机会，出于个人利益的考虑，在“人往高处走”的心态驱使下，选择毁约。在普通大学，一般的学生都没有那么多挑选机会，往往是“一锤定音”。

5、在2005年批量招聘应届毕业生的企业中，到岗率不足70%的占了将近一半。这在1999年扩招之前，几乎是不可能发生的。广州市教育局一工作人员透露，在上世纪七八十年代，可以说不存在大学生毁约，那时企业以能招到大学生视为莫大的荣誉。到了上世纪九十年代，开始有毁约现象出现，不过不到1%，毁约多半因为家人不愿子女离家太远工作。到了2003年，第一批扩招的大学生毕业，毁约现象开始逐渐浮出水面。近几年，随着每年几百万毕业生涌向就业市场，毁约率也出现暴增发展势头。

6、名校毕业的学生与普通院校毕业的学生毁约率也有较大差别。但是，纵观全国重点大学，毁约率并无多大差别，一般都在3%～10%中间，相差7%，普通高校毁约率相差则达到10%。

据悉，在广东，重点本科院校如中山大学、华南理工大学等，官方统计数据多数高于3%，有少数院校达到10%。在广东省二批本科院校中，A线院校毁约率略高于B线，约为8%，少数学校达到13%，B线院校基本保持在5%左右。这些院校学生反应，在他们身边，时有同学毁约，如果没有学校和企业对毁约的限定，实际毁约率将远远高于上面提到的数据。但是，在内地，普通高校毁约率要高于沿海城市，约为11%。

7、沿海城市大学生就业毁约率略低于内地，平均起来有20%左右，在内地大学生就业毁约率平均约为30%。这其中，普通本科院校所占比例较大。在内地，经济不如沿海发达，就业机会没有沿海多。重点高校的学生凭借学校和自身优势，多数都能容易找到称心如意的工作。一般本科院校的学生，在沿海地区，尽管在学校名气上处于劣势地位，不过众多的就业机会让他们容易找到满意的工作。而内地的学生，不论在地域还是学校名气上，想找到一份适合自己的工作比名校学生难得多。

8、为了获得更好发展毁约的学生占到调查学生的43%，由于公司招聘之初所做承诺占到20%，因为家庭、恋人关系不愿两地分隔的占到12%。另外，因为专业不对口毁约的占10%，签约时间太长约占4%，自身能力有限占4%，其他的占到7%。

9、为了更好的发展是学生毁约的一个重要原因，占到调查学生的43%。他们表示：未进入社会前，如果能在第一个职位上有个好的起点，会减少自己接下来的跳槽频率。

10、签约前考虑不慎导致学生毁约占调查人数的20%。这一类学生大多因为缺乏工作经验，盲目相信用人单位所做出的承诺，最后发现与单位实际情况有所出入，甚至大相径庭

11、由于家庭要求、恋人分隔两地等因素而毁约的学生也屡见不鲜，占到调查人数中的12%。

二、根据个人的专业学习、在校表现及参加社会实践活动的能力等情况，写一封求职信。同时制作一份个人简历。

三、本学期的商务写作课程学习已经结束，请根据自己本门课程的学习情况写一篇规范的学习总结。

四、请仔细阅读以下作业要求。

2011-2012学年第一学期电高（文）09《商务写作》期末考核作业

1.A

42.规范格式1）字数要求：累计字数不少于3000字。

2）封面：学校Logo

学校名称：西安科技大学

题目：《商务写作》课程作业

学年：2011-2012学年第一学期

课程名称：商务写作

姓名：*******

班级：*********

学号：*********

所属团队：*********

担任职务：

3）正文（按照1.调查报告 2.简历与求职信 3.学习总结分章节装订，各级字号字体如下：）

1X X X X X X X（小三号 黑体）

1.1X X X X X X X（四号 黑体）

X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X(小四号宋体)

1.1.1 X X X X X X X X（小四 宋体）

3.页面设置

1）页边距

左边距：2.5cm;右边距：2.4cm;上边距：2.2cm;下边距：2cm

页眉：1.5cm;页脚：1.75cm;装订线：0.5cm

2）纸张大小 A4，靠左装订，黑白打印。

3）表格、插图格式：字体一律小四号，宋体，并标明表格和图表的名称。

4）要求在每页页面低端（页脚）添加页码，居中显示。

5）行间距：正文1.25倍行间距

PS：三部分装订在一起后附作业封面样本

Wish all of you success!

&

Looking forward to your paper

Merry X’mas

（请班长确保收齐后一起提交，过时不候！）2

《商务写作》课程期末作业

学年：2011-2012学年第一学期

课程名称：商务写作

姓名：XXXXXX

班级：电高文09X

学号：XXXXXX

所属团队：XXXXXX

担任职务：XXXXXX

第五篇：商务写作

Trip Report from Canton Fair

To: Yang, General Manger

From: YoYo, Sale Representative

Date: October 20, 2012

Subjet: Trip Report about the Situation of Our Company in the Fair

Introduction

I’ve just returned from the Canton Fair especially displaying home-based electronic appliances, which was quite a fruitful business trip.Trip Description

We did display a variety of our latest products and achieved good effects.Famous manufactures whose products enjoy a high level of brand, such as SONY, Lenovo, Panasonic and so on.They are included in the trade fair.It also has some small but competitive start-ups with innovative items and low price products.We had only 2 days and a half.On the very day, we arranged for a performance to attract the public’s eyes and to achieve potential markets.The second day we dealt with customers.For the very late half day, we sign several big contracts with purchasers and won lots of orders of medium size.Conclusions and Recommendations

On the trade I was quite impressed with some companies' creative inventions and high efficiency of dealing with customers.Also we could clearly see a trend that innovative products were to customers liking.Compared with those companies, we did lag behind in that field.I see three possible ways in which we might be strength in future.First, we should give instruction in special terms of greeting and courtesy, as well as the duties,problems in this career.Second, we should promote our production with high science and technology.Third, we could cut the cost of production, improve quality and launch new products.