第一篇：商务英语可行性报告写作格式及要求
商务英语可行性报告写作格式及要求
一、商务英语可行性报告写作要求
选择一个商务项目，对该项目的可行性进行调查研究与分析，直至确定实施该项目并撰写项目计划，是工商组织经常进行的商务活动。
二、英语商务报告的文体结构：
1.Title(题目)
2.Transmittals(报告传达书，包括作者姓名和单位、呈送对象、日期)
3.Contents(目录)
4.Summary(总结、提要、摘要、概要)
5.Introduction(引言、导言、导语、序言)
6.Findings(body)(正文)
7.Conclusions(结论)
8.Recommendations(建议、意见)
9.References(参考资料)
10.Appendices(附录、附件)
三、商务英语报告的写作语气
一般而言，报告大多由下属写给上司，使用的语言多为正式。此外，报告的内容和篇幅也决定了其写作语气比商务信函要正式的多。在撰写商务英语报告的过程中，可以适当多使用一些能提高语言正式度英语语法结构。具体而言如下：
1.使用被动语态，如：The e-Source message will be delivered to the target audience multiple times through multiple avenues.2.使用复杂词汇，如：The training system incorporates(includes)many visual aids.3.使用长句子，如：The content and message of the kit will be similar to that sent to conventional outlets, but will be tailored to electronic media and will either be e-mailed to the Webmaster or sent in hard copy and on a diskette(软（磁）盘).4.使用名词短语，如：The rectification(矫正;改正)of this problem can be achieved by insertion of a wedge(三角木，楔子).5.使用非人物主语，如：Putting a copy of this CD-ROM in the hands of editors of targeted publications will allow them to see for themselves the features of the State Computer Store.6.使用分词短语，如：Armed with this information, our customers will be able to identify trends and make strategic decisions in accordance with their agency’s goals.7.使用动词不定式，如：To streamline(使成流线型;使效率更高)the internal approval process, we can e-mail our quote to our purchasing agent for budget approval.8.使用介词短语，如：With convenient access to Web Services in our online Electronic Product and Pricing Catalog & Order Tracking and Status System, customers can generate sales and service reports upon demand.四、商务英语报告各构成部分写作介绍
一般来说，商务英语报告的常见构成部分有：摘要（Executive Summary）、标题（Title）、导言（Introduction/ Terms of Reference）、材料收集方法（Methodology/Proceedings）、调查结果（Findings）、结论（Conclusions）、建议（Recommendations）、附录（Appendices）等。以下就各个部分的内容及其写作方法分别讲解。
（一）摘要（Executive Summary）
一份正式且篇幅较长的报告通常在报告的前面加上摘要。摘要一般不超过一页，是报告的导言、调查结果、结论和建议的内容总结。这部分一般是在整篇报告写好以后再写。非正式或篇幅较短的报告则无须写报告摘要。写摘要时，应注意以下几点：
1.尽量限制段落的数量，一般可用三段式：报告的目的、报告的调查结果和结论、报告的建议。
2.摘要写作的时态用一般现在时，因为报告已经存在。如“This report shows…”属于正确表达，而“This report will show…”则不妥。
3.报告摘要中无需引用具体数据。可用“by and large、the vast majority、only a few”等语言表达大概的数据或趋势。
（二）标题（Title）
报告的标题应尽可能概括报告的内容，因为它是整篇报告的信息浓缩，而且标题应该准确、客观，不应像报刊文章标题那样为了吸引读者的注意力而别出心裁。此外，标题应该是名词短语或动名词短语。如以下几例：“Report on Improving the Training Methods of HDC、Report on the Proposed Incentive Scheme、Report on the Adoption of Flex-time Working Systems”。
（三）导言（Introduction/ Terms of Reference）
在导言部分，扼要地说明一下报告的写作背景和主旨。此外，还应该注明报告提交给何人、何时提交的。如果是事件调查报告应首先说明事件的经过，包括事件发生的日期、时间、地点、情况叙述等。以下是导言部分写作的常见句型：
· The report examines/explains...· The purpose of this report is to…investigate/evaluate/study…
· The objective of this report is to…recommend/analyze/give…
· The aim of this report is to…feedback/estimate/assess…
· Enclosed is a report about...（四）材料收集方法（Methodology/Proceedings）
报告的这部分应说明收集信息或资料的方法和步骤。在报告中注明提供这一信息可以增强报告的真实性和客观性，尤其是意见调查报告。当然并不是所有的报告都需要收集资料，因此，并非每一种报告都需要提供这部分内容。这部分内容在整篇报告所占篇幅较短，可以写成一个段落。以下是该部分写作的常见句型：
· A sample of workers was individually asked for their opinions.· A questionnaire was completed by those who were surveyed in this project.· The information was mainly achieved with a number of telephone calls to manufacturers.（五）调查结果（Findings）
报告的调查结果部分是报告建议的依据，其内容应当准确无误，结构清晰，语言流畅、衔接。这部分内容的每一个段落都应当有一个明确的主题句，一般放在段首，这样便于读者摄取这部分的信息。以下是这部分主题句写作的常见句型：
· The findings of the investigation indicate that…
· It was proposed/found/ felt/discovered that…
· It was generally the case that…
· Most people thought/suggested that…
· A number of people mentioned that…
· Several changes were put forward.· Several staff members expressed the view that…
若报告中需提供图表统计数据或描述行情走势，撰写人应当熟悉这方面写作的常用句型，以下就是该方面写作的一些典型句子结构：
· The table/chart/graph/diagram/figure/statistics shows/describes/illustrates that…
· As it can be seen from the table/chart/figure…
· It is clear/apparent from the table/chart/graph/diagram/figure/statistics that…
· The number of…increased/jumped/rose suddenly/rapidly/dramatically from…to…
· The number of…decreased/dropped/fell greatly/significantly sharply from…to…
· The number of…fluctuated slowly/slightly between…to…
· The number of…remained steady/stable(stayed the same)between…to…
· There was a(very)sudden/rapid/dramatic/significant increase/jump/rise in the number of…from…to…
· There was a(very)sharp/steep/steady/gradual/slow/slight decrease/drop/fall in the number of…from…to…
· The monthly profit/figures peaked in December at 10%.· The monthly profit/figures reached a peak/a high(point)in December at 10%.· The monthly profit/figures bottomed out in December at 10%.· Sales witnessed a great rise/increase/drop/fall between…to…
（六）结论（Conclusions）
报告的结论部分是写报告的人在报告调查结果的基础上是对调查结果进行总结和解释。同一调查结果会因为撰写者的不同而得出不同的结论，但这部分不应当包括报告前文中没有提到的新的信息。
（七）建议（Recommendations）
建议往往是许多商务报告写作的最重要部分。一份报告有效程度常常取决于报告中所提供的建议的质量高低。建议部分主要内容为报告撰写人在经过充分的论证后认为应当采取的措施或行动。报告人有时也会描述采取措施后可能出现的后果或情形。
（八）附录（Appendices）
正式的商务报告为了增强报告的说服力或真实性往往会有一些附加材料，因其篇幅较长不宜放在报告当中，只能选择放在附录中。这部分内容可能包括图表统计数据、实验室报告、问卷调查等。当然，简短报告若无此需要则不需增加附录部分。
五、如何提高商务英语报告的可读性
许多人在写完报告之后往往会遗忘或忽视报告写作的最后一个过程：对报告进行编辑排版，使之结构清晰，内容便于读者阅读。报告中所增加的一些信息或符号如同公路上路标指引这司机开车一样为读者降低阅读难度，加快阅读速度，这一点对争分夺秒的商业人士来说尤为重要。以下是一些提供报告可读性的常见手段：
1.为报告提供小标题；
2.使用小段落，尽量做到每个小话题都用一个段落来阐述；
3.段落与段落之间空一行；
4.提供段落的小标题；
5.使用列举符号罗列具体信息；
6.使用星号或下划线强调重点内容。
下面为一份非正式报告的两种形式，毋庸置疑，第二篇经过编辑后的版本结构清晰、层次分明，内容清楚、一目了然，其格式不论是对写正式报告还是非正式报告都值得借鉴。
Proposed Incentive Scheme
Mr.John Smith, Office Manager, has asked me to write this report on a proposed incentive scheme offering rewards, possibly financial, to members of staff for money-saving ideas or ways to improve work practices.A sample of workers was individually asked for their opinions.The following is the findings: most thought the incentive scheme was a good idea;most preferred
financial rewards;some suggested time off instead;a few thought this was a management area.In general most workers were in favor of an incentive scheme offering financial rewards.It is recommended that the scheme be introduced.Richard Stewart
March 18, 2013
Revised version
Report on A Proposed Incentive Scheme
Terms of Reference:
Mr.John Smith, Office Manager, has asked me to write this report on a proposed incentive scheme offering rewards, possibly financial, to members of staff for money-saving ideas or ways to improve work practices.Proceedings:
A sample of workers was individually asked for their opinions.Findings:
⊙ Most thought the incentive scheme was a good idea.⊙ Most preferred financial rewards.⊙ Some suggested time off instead.⊙ A few thought this was a management area.Conclusions:
In general most workers were in favor of an incentive scheme offering financial rewards.Recommendations:
It is recommended that the scheme be introduced.Richard Stewart
March 18, 2012
总之，在商务英语各类报告的写作过程中若能抓住以上几点来写，不愁无从下笔。当然，这还要学习者平时英语知识和商务知识的积累，才能达到更好的效果。
第二篇：商务英语写作原则要求
商务英语考试：写作基本过程与要求
准备——深思熟虑
准备工作可以采用多种形式。具体讲，一般需要对以下几方面有明确的认识：
1．作者的角色
一般来说，首先要判定交际双方的等级关系和亲疏关系，然后即可确定交际走向是否应为上行文、下行文或平行文。划分出这个界限，才能做到语言准确得体。
2．读者的角色
读者信息包括：
-身份（决定语气）
-专业水平（决定用词）
-人数
-主次
3．预期的目的效率是第一位的，因此最好开门见山，切中主题；文字应简洁明了。
起稿——条理分明
在写的过程中，我们需要完成如下几项任务：
1．确定篇幅
一般分为开头、主体、结尾三部分。
读者视角：迅速捕捉头尾信息。
2．组织布局
商务文章注重逻辑性，结构严谨，环环相扣。
由近至远，由浅至深，由轻至重。
3．区分类别
在给自己的文章定位时，以下几点值得我们注意。
ⅰ 记叙与非记叙
ⅱ 互动性与单向性
ⅲ 抽象信息与具体信息
ⅳ 客观描述与主观判断
定稿——精雕细琢
定稿的标准尺度：
布局合理，层次分明
信息合理，内容完整
语气恰当，适合读者
语句连贯，一气呵成句型丰富，短句为主
措辞到位，表达准确
商务写作的基本要求：
在写作过程中都必须遵循的六大原则，即准确（Correctness）、清楚（Clarity）、简明（Conciseness）、具体（Concreteness）、完整（Completeness）、和礼貌（Courtesy），也叫做商务写作的6C原则。
第一条原则：准确(correctness)
从广义上讲，商务英语写作的准确性原则包括四层意义：
阅读人能理解、接受的英语水平
使用精确措词，传达准确信息
正确地使用语法和标点符号
拼写正确
(1)恰当的语言风格
我们在撰写正式的商务英语写作时，应尽量使用正规的语言；而当起草非正式的商务便条、商务便函及商务书信时，可使用较通俗的口语。请比较下面两组例词：
Formal
Informal
approximately
inquire
ascertain
obtain
assist
participate
construct
purchase
contribute
sufficient
difficult
utilize
About
Ask
find out
receive
help
share
build
buy
give
enough
hard
use
(2)准确的措词和信息
商务写作离不开商务术语，一般常用的商业术语用字简洁。商务英语写作应该特别注意措词和信息的正确性。
(3)正确的语法和标点符号
常见的标点符号错误主要出现在逗号、冒号、省字号等。
常见的语法错误一般出现在以下几个方面：
①主谓之间的一致关系
②代词与先行词之间的一致关系
③悬垂句
④修饰语与被修饰语之间的一致关系
⑤状语的位置
(4)正确的拼写
第二条原则：清楚(Clarity)
写作中要合理安排要点，运用正确的句型句法，突出重点，层次分明。
(1)逻辑布局(Logical Organization)
常用的逻辑布局方法包括：
①因果关系(Cause &Effect)
②时间顺序(Chronological Development)
③序列顺序(Sequential Development)
④比较(Comparison)
⑤一般到特殊(From General to Specific)
⑥特殊到一般(From Specific to General)
(2)合理构架句群与段落(Well-Written Sentences &Paragraphs)
在商务英语写作中，应该合理安排句子和段落的结构与长度，把各种长句、短句、简句、复杂句等最佳组合成长度恰当的段落。请看例句：
Marshall Corporation was founded forty years ago, and it now has branch offices in four states, and it employs nearly 400 individuals.(poor)
Marshall Corporation was founded forty years ago.With branch offices in four states, it now employs nearly 400 individuals.(revised)
(3)统一性与一致性(Unity and Coherence)
一篇商务写作的每一个段落都要围绕一个论点从不同方面进行论证，而在每一个段落中又都有一个主题句(topic sentence)，一般安排在段首或段尾，而其它的句子则围绕着它进行论证，全文就这样一步进一步，一环扣一环地统一在主题思想上。而且，句子与句子之间，段落与段落之间都要前后呼应，首尾连贯。
(4)强调(Emphasis)
在商务英语写作中，有时需要强调某些单词、词组、句子，突出它们的作用，可以采用一些技巧手段，如下加横线，大写，或不同的字体、颜色等。
(5)避免采用模糊的语句(ambiguous sentence)
注意将句中关系紧密的词尽量靠近
第三条原则：简洁(Conciseness)
简洁是现代商务英语写作的发展趋势，是在保证内容完整无损的前提下用尽可能少的词句来阐明主题。商务英语写作要求既筒短扼要，又不失完整与清楚明白，还要包括必要的礼貌。
(1)用简洁的语言(Use simple language)
尽量使用 避免使用
please will you be good enough to
prefer express a preference for
because for the reason that
ask request
buy purchase
need request
do accomplish
letter communication
(2)少用陈词滥调(Omit trite expressions)
下表列出的是一些常见的陈词滥调：
in the near future
it has come to my attention
at your earliest possible convenience
avail yourself of this opportunity
don' t hesitate
take the liberty to
due to the fact that
thanking you in advance
enclosed herein
with kindest regards
第四条原则：具体(Concreteness)
商务英语写作要求内容书写得具体和明确，因此，尽量使用确定、具体的语言，直接了当地传递信息，说明问题，切忌笼统模糊。
(1)尽可能地提供明确、具体的信息。
(2)使用具体词汇 避免使用抽象的词汇，因为抽象的词汇往往令人感觉模糊笼统。
第五条原则：完整(Completeness)
第五条原则：礼貌(Courtesy)
商务英语写作中的礼貌原则，并不是指采用一些客套的句式，而是指一种贯彻于全文的尊重、理解和体谅对方的态度
以下是几条有助于礼貌的写作方法：
使用礼貌友好的词汇
体谅对方的写作态度(You-Attitude)
措辞得体(Appropriate Wording)
避免使用有性别歧视之嫌的词语
及时答复(Timely Response)
第三篇：商务英语报告格式及要求
商务英语可行性陈述写作格局及需求
一、商务英语可行性陈述写作需求
挑选一个商务项目，对该项意图可行性进行调查研究与剖析，直至断定施行该项目并编撰项目方案，是工商安排常常进行的商务活动。
二
英语商务陈述的文体布局：
一：Title(标题)
二：Transmittals(陈述传达书，包含作者姓名和单位、呈送目标、日期)
三： Contents(目录)
四： Summary(总结、概要、摘要、概要)
五： Introduction(导语、导语、导语、序文)
六： Findings(body)(正文)
七： Conclusions(定论)
八： Recommendations(主张、定见)
九： References(参考资料)
十： Appendices(附录、附件)
三、商务英语陈述的写作口气
通常来说，陈述大多由部属写给上司，运用的言语多为正式。此外，陈述的内容和篇幅也决议了其写作口气比商务信函要正式的多。在编撰商务英语陈述的进程中，能够恰当多运用一些能进步言语正式度英语语法布局。详细而言如下：
运用被动语态，如：The e-Source message will be delivered to the target audience multiple times through multiple avenues.运用杂乱词汇，如：The training system incorporates(includes)many visual aids.运用长语句，如：The content and message of the kit will be similar to that sent to conventional outlets, but will be tailored to electronic media and will either be e-mailed to the Webmaster or sent in hard copy and on a diskette(软(磁)盘).运用名词短语，如：The rectification(纠正;改正)of this problem can be achieved by insertion of a wedge(三角木).运用非人物主语，如：Putting a copy of this CD-ROM in the hands of editors of targeted publications will allow them to see for themselves the features of the State Computer Store.运用分词短语，如：Armed with this information, our customers will be able to identify trends and make strategic decisions in accordance with their agency’s goals.·运用动词不定式，如：To streamline(使成流线型;使功率更高)the internal approval process, we can e-mail our quote to our purchasing agent for budget approval.·运用介词短语，如：With convenient access to Web Services in our online Electronic Product and Pricing Catalog & Order Tracking and Status System, customers can generate sales and service reports upon demand.四、商务英语陈述各构成有些写作介绍
通常来说，商务英语陈述的常见构成有些有：摘要(Executive Summary)、标题(Title)、导语(Introduction/ Terms of Reference)、资料搜集办法(Methodology/Proceedings)、调查结果(Findings)、定论(Conclusions)、主张(Recommendations)、附录(Appendices)等。以下就各个有些的内容及其写作办法别离解说。
(一)摘要(Executive Summary)
一份正式且篇幅较长的陈述通常在陈述的前面加上摘要。摘要通常不超越一页，是陈述的导语、调查结果、定论和主张的内容总结。这有些通常是在整篇陈述写好今后再写。非正式或篇幅较短的陈述则无需写陈述摘要。写摘要时，应注意以下几点：
· 尽量约束阶段的数量，通常可用三段式：陈述的意图、陈述的调查结果和定论、陈述的主张。
· 摘要写作的时态用通常现在时，由于陈述现已存在。如“This report shows„”归于正确表达，而“This report will show„”则不当。
· 陈述摘要中无需引证详细数据。可用“by and large、the vast majority、only a few”等言语表达大约的数据或趋势。
(二)标题(Title)
陈述的标题应尽能够归纳陈述的内容，由于它是整篇陈述的信息浓缩，并且标题大概精确、客观，不该像报刊文章标题那样为了招引读者的注意力而独出机杼。此外，标题大概是名词短语或动名词短语。如以下几例：“Report on Improving the Training Methods of HDC、Report on the Proposed Incentive Scheme、Report on the Adoption of Flex-time Working Systems”。
(三)导语(Introduction/ Terms of Reference)
在导语有些，扼要地阐明一下陈述的写作布景和宗旨。此外，还大概注明陈述提交给何人、何时提交的。如果是事情调查陈述应首要阐明事情的通过，包含事情发作的日期、时刻、地址、状况叙说等。以下是导语有些写作的常见句型：
· The report examines/explains...· The purpose of this report is to„investigate/evaluate/study„
· The objective of this report is to„recommend/analyze/give„
· The aim of this report is to„feedback/estimate/assess„
· Enclosed is a report about...(四)资料搜集办法(Methodology/Proceedings)
陈述的这有些应阐明搜集信息或资料的办法和进程。在陈述中注明供给这一信息能够增强陈述的真实性和客观性，尤其是定见调查陈述。当然并不是一切的陈述都需求搜集资料，因而，并非每一种陈述都需求供给这有些内容。这有些内容在整篇陈述所占篇幅较短，能够写成一个阶段。以下是该有些写作的常见句型：
· A sample of workers was individually asked for their opinions.· A questionnaire was completed by those who were surveyed in this
project.· The information was mainly achieved with a number of telephone calls to manufacturers.(五)调查结果(Findings)
陈述的调查结果有些是陈述主张的根据，其内容应当精确无误，布局明晰，言语流通、联接。这有些内容的每一个阶段都应当有一个明晰的主题句，通常放在段首，这样便于读者吸取这有些的信息。以下是这有些主题句写作的常见句型：
· The findings of the investigation indicate that„
· It was proposed/found/ felt/discovered that„
· It was generally the case that„
· Most people thought/suggested that„
· A number of people mentioned that„
· Several changes were put forward.· Several staff members expressed the view that„
若陈述中需供给图表统计数据或描绘行情走势，编撰人应当了解这方面写作的常用句型，以下即是该方面写作的一些典型语句布局：
· The table/chart/graph/diagram/figure/statistics
shows/describes/illustrates that„
· As it can be seen from the table/chart/figure„
· It is clear/apparent from the
table/chart/graph/diagram/figure/statistics that„
· The number of„increased/jumped/rose
suddenly/rapidly/dramatically from„to„
· The number of„decreased/dropped/fell greatly/significantly
sharply from„to„
· The number of„fluctuated slowly/slightly between„to„
· The number of„remained steady/stable(stayed the same)
between„to„
· There was a(very)sudden/rapid/dramatic/significant
increase/jump/rise in the number
of„from„to„
· There was a(very)sharp/steep/steady/gradual/slow/slight
decrease/drop/fall in the
number of„from„to„
· The monthly profit/figures peaked in December at 10%.· The monthly profit/figures reached a peak/a high(point)in
December at 10%.· The monthly profit/figures bottomed out in December at 10%.· Sales witnessed a great rise/increase/drop/fall between„to„
(六)定论(Conclusions)
陈述的定论有些是写陈述的人在陈述调查结果的基础上是对调查结果进行总结和解说。同一调查结果会由于编撰者的不相同而得出不相同的定论，但这有些不该当包含陈述前文中没有说到的新的信息。
(七)主张(Recommendations)
主张往往是许多商务陈述写作的最重要有些。一份陈述有用程度常常取决于陈述中所供给的主张的质量凹凸。主张有些主要内容为陈述编撰人在通过充沛的证明后以为应当采纳的办法或举动。陈述人有时也会描绘采纳办法后能够呈现的结果或景象。
(八)附录(Appendices)
正式的商务陈述为了增强陈述的说服力或真实性往往会有一些附加资料，因其篇幅较长不宜放在陈述傍边，只能挑选放在附录中。这有些内容能够包含图表统计数据、实验室陈述、问卷调查等。当然，简略陈述若无此需求则不需添加附录有些。
五、怎么进步商务英语陈述的可读性
许多人在写完陈述之后往往会忘记或无视陈述写作的最终一个进程：对陈述进行修改排版，使之布局明晰，内容便于读者阅览。陈述中所添加的一些信息或符号好像公路上路标指引这司机开车相同为读者下降阅览难度，加速阅览速度，这一点对分秒必争的商业人士来说尤为重要。以下是一些供给陈述可读性的常见手法：
· 为陈述供给小标题;
· 运用小阶段，尽量做到每个小论题都用一个阶段来论述;
· 阶段与阶段之间空一行;
· 供给阶段的小标题;
· 运用罗列符号罗列详细信息;
· 运用星号或下划线着重要点内容。
下面为一份非正式陈述的两种方式，毋庸置疑，第二篇通过修改后的版别布局明晰、层次分明，内容明白、一望而知，其格局不论是对写正式陈述仍是非正式陈述都值得学习。
Proposed Incentive Scheme
Mr.John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.A sample of workers was individually asked for their opinions.The
following is the findings: most thought the incentive scheme was a
good idea;most preferred financial rewards;some suggested time off
instead;A few thought this was a management area.In general most
workers were in favor of an incentive scheme offering financial
rewards.It is recommended that the scheme be introduced.Richard Stewart http;//maka.faxingge.com
March 18, 20—
Report on A Proposed Incentive Scheme
Terms of Reference:
Mr.John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.Proceedings:
A sample of workers was individually asked for their opinions.Findings:
⊙ Most thought the incentive scheme was a good idea.⊙ Most preferred financial rewards.⊙ Some suggested time off instead.⊙ A few thought this was a management area.Conclusions:
In general most workers were in favor of an incentive scheme
offering financial rewards.Recommendations:
It is recommended that the scheme be introduced.Richard Stewart
March 18, 20--
总归，在商务英语各类陈述的写作进程中若能捉住以上几点来写，不愁无从着笔。当然，这还要学习者平常英语常识和商务常识的堆集，才干到达非常好的作用。
第四篇：商务英语报告格式及要求
商务英语可行性陈述写作格局及需求
一、商务英语可行性陈述写作需求
挑选一个商务项目，对该项意图可行性进行调查研究与剖析，直至断定施行该项目并编撰项目方案，是工商安排常常进行的商务活动。
二
英语商务陈述的文体布局：
一：Title(标题)
二：Transmittals(陈述传达书，包含作者姓名和单位、呈送目标、日期)
三： Contents(目录)
四： Summary(总结、概要、摘要、概要)
五： Introduction(导语、导语、导语、序文)
六： Findings(body)(正文)
七： Conclusions(定论)
八： Recommendations(主张、定见)
九： References(参考资料)
十： Appendices(附录、附件)
三、商务英语陈述的写作口气
通常来说，陈述大多由部属写给上司，运用的言语多为正式。此外，陈述的内容和篇幅也决议了其写作口气比商务信函要正式的多。在编撰商务英语陈述的进程中，能够恰当多运用一些能进步言语正式度英语语法布局。详细而言如下：
运用被动语态，如：The e-Source message will be delivered to the target audience multiple times through multiple avenues.运用杂乱词汇，如：The training system incorporates(includes)many visual aids.运用长语句，如：The content and message of the kit will be similar to that sent to conventional outlets, but will be tailored to electronic media and will either be e-mailed to the Webmaster or sent in hard copy and on a diskette(软(磁)盘).运用名词短语，如：The rectification(纠正;改正)of this problem can be achieved by insertion of a wedge(三角木).运用非人物主语，如：Putting a copy of this CD-ROM in the hands of editors of targeted publications will allow them to see for themselves the features of the State Computer Store.运用分词短语，如：Armed with this information, our customers will be able to identify trends and make strategic decisions in accordance with their agency’s goals.·运用动词不定式，如：To streamline(使成流线型;使功率更高)the internal approval process, we can e-mail our quote to our purchasing agent for budget approval.·运用介词短语，如：With convenient access to Web Services in our online Electronic Product and Pricing Catalog & Order Tracking and Status System, customers can generate sales and service reports upon demand.四、商务英语陈述各构成有些写作介绍
通常来说，商务英语陈述的常见构成有些有：摘要(Executive Summary)、标题(Title)、导语(Introduction/ Terms of Reference)、资料搜集办法(Methodology/Proceedings)、调查结果(Findings)、定论(Conclusions)、主张(Recommendations)、附录(Appendices)等。以下就各个有些的内容及其写作办法别离解说。
(一)摘要(Executive Summary)
一份正式且篇幅较长的陈述通常在陈述的前面加上摘要。摘要通常不超越一页，是陈述的导语、调查
结果、定论和主张的内容总结。这有些通常是在整篇陈述写好今后再写。非正式或篇幅较短的陈述则无需写陈述摘要。写摘要时，应注意以下几点：
· 尽量约束阶段的数量，通常可用三段式：陈述的意图、陈述的调查结果和定论、陈述的主张。· 摘要写作的时态用通常现在时，由于陈述现已存在。如“This report shows„”归于正确表达，而“This report will show„”则不当。
· 陈述摘要中无需引证详细数据。可用“by and large、the vast majority、only a few”等言语表达大约的数据或趋势。
(二)标题(Title)
陈述的标题应尽能够归纳陈述的内容，由于它是整篇陈述的信息浓缩，并且标题大概精确、客观，不该像报刊文章标题那样为了招引读者的注意力而独出机杼。此外，标题大概是名词短语或动名词短语。如以下几例：“Report on Improving the Training Methods of HDC、Report on the Proposed Incentive Scheme、Report on the Adoption of Flex-time Working Systems”。
(三)导语(Introduction/ Terms of Reference)
在导语有些，扼要地阐明一下陈述的写作布景和宗旨。此外，还大概注明陈述提交给何人、何时提交的。如果是事情调查陈述应首要阐明事情的通过，包含事情发作的日期、时刻、地址、状况叙说等。以下是导语有些写作的常见句型：
· The report examines/explains...· The purpose of this report is to„investigate/evaluate/study„
· The objective of this report is to„recommend/analyze/give„
· The aim of this report is to„feedback/estimate/assess„
· Enclosed is a report about...(四)资料搜集办法(Methodology/Proceedings)
陈述的这有些应阐明搜集信息或资料的办法和进程。在陈述中注明供给这一信息能够增强陈述的真实性和客观性，尤其是定见调查陈述。当然并不是一切的陈述都需求搜集资料，因而，并非每一种陈述都需求供给这有些内容。这有些内容在整篇陈述所占篇幅较短，能够写成一个阶段。以下是该有些写作的常见句型：
· A sample of workers was individually asked for their opinions.· A questionnaire was completed by those who were surveyed in this
project.· The information was mainly achieved with a number of telephone calls to manufacturers.(五)调查结果(Findings)
陈述的调查结果有些是陈述主张的根据，其内容应当精确无误，布局明晰，言语流通、联接。这有些内容的每一个阶段都应当有一个明晰的主题句，通常放在段首，这样便于读者吸取这有些的信息。以下是这有些主题句写作的常见句型：
· The findings of the investigation indicate that„
· It was proposed/found/ felt/discovered that„
· It was generally the case that„
· Most people thought/suggested that„
· A number of people mentioned that„
· Several changes were put forward.· Several staff members expressed the view that„
若陈述中需供给图表统计数据或描绘行情走势，编撰人应当了解这方面写作的常用句型，以下即是该方面写作的一些典型语句布局：
· The table/chart/graph/diagram/figure/statistics
shows/describes/illustrates that„
· As it can be seen from the table/chart/figure„
· It is clear/apparent from the
table/chart/graph/diagram/figure/statistics that„
· The number of„increased/jumped/rose
suddenly/rapidly/dramatically from„to„
· The number of„decreased/dropped/fell greatly/significantly
sharply from„to„
· The number of„fluctuated slowly/slightly between„to„
· The number of„remained steady/stable(stayed the same)
between„to„
· There was a(very)sudden/rapid/dramatic/significant
increase/jump/rise in the number
of„from„to„
· There was a(very)sharp/steep/steady/gradual/slow/slight
decrease/drop/fall in the
number of„from„to„
· The monthly profit/figures peaked in December at 10%.· The monthly profit/figures reached a peak/a high(point)in
December at 10%.· The monthly profit/figures bottomed out in December at 10%.· Sales witnessed a great rise/increase/drop/fall between„to„
(六)定论(Conclusions)
陈述的定论有些是写陈述的人在陈述调查结果的基础上是对调查结果进行总结和解说。同一调查结果会由于编撰者的不相同而得出不相同的定论，但这有些不该当包含陈述前文中没有说到的新的信息。
(七)主张(Recommendations)
主张往往是许多商务陈述写作的最重要有些。一份陈述有用程度常常取决于陈述中所供给的主张的质量凹凸。主张有些主要内容为陈述编撰人在通过充沛的证明后以为应当采纳的办法或举动。陈述人有时也会描绘采纳办法后能够呈现的结果或景象。
(八)附录(Appendices)
正式的商务陈述为了增强陈述的说服力或真实性往往会有一些附加资料，因其篇幅较长不宜放在陈述傍边，只能挑选放在附录中。这有些内容能够包含图表统计数据、实验室陈述、问卷调查等。当然，简略陈述若无此需求则不需添加附录有些。
五、怎么进步商务英语陈述的可读性
许多人在写完陈述之后往往会忘记或无视陈述写作的最终一个进程：对陈述进行修改排版，使之布局明晰，内容便于读者阅览。陈述中所添加的一些信息或符号好像公路上路标指引这司机开车相同为读者下降阅览难度，加速阅览速度，这一点对分秒必争的商业人士来说尤为重要。以下是一些供给陈述可读性的常见手法：
· 为陈述供给小标题;
· 运用小阶段，尽量做到每个小论题都用一个阶段来论述;
· 阶段与阶段之间空一行;
· 供给阶段的小标题;
· 运用罗列符号罗列详细信息;
· 运用星号或下划线着重要点内容。
下面为一份非正式陈述的两种方式，毋庸置疑，第二篇通过修改后的版别布局明晰、层次分明，内容明白、一望而知，其格局不论是对写正式陈述仍是非正式陈述都值得学习。
Proposed Incentive Scheme
Mr.John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.A sample of workers was individually asked for their opinions.The
following is the findings: most thought the incentive scheme was a
good idea;most preferred financial rewards;some suggested time off
instead;A few thought this was a management area.In general most
workers were in favor of an incentive scheme offering financial
rewards.It is recommended that the scheme be introduced.Richard Stewart http;//maka.faxingge.com
March 18, 20—
Report on A Proposed Incentive Scheme
Terms of Reference:
Mr.John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.Proceedings:
A sample of workers was individually asked for their opinions.Findings:
⊙ Most thought the incentive scheme was a good idea.⊙ Most preferred financial rewards.⊙ Some suggested time off instead.⊙ A few thought this was a management area.Conclusions:
In general most workers were in favor of an incentive scheme
offering financial rewards.Recommendations:
It is recommended that the scheme be introduced.Richard Stewart
March 18, 20--
总归，在商务英语各类陈述的写作进程中若能捉住以上几点来写，不愁无从着笔。当然，这还要学习者平常英语常识和商务常识的堆集，才干到达非常好的作用。
第五篇：商务英语写作[模版]
七种常见类型
1.主动跟新买家建立联系
Dear Mr.Jones:
We understand from your information posted on Alibaba.com that you are in the market for textiles.We would like to take this opportunity to introduce our company and products, with the hope that we may work with Bright Ideas Imports in the future.We are a joint venture specializing in the manufacture and export of textiles.We have enclosed our catalog, which introduces our company in detail and covers the main products we supply at present.You may also visit our online company
introduction atwhich includes our latest product line.Should any of these items be of interest to you, please let us know.We will be happy to give you a quotation upon receipt of your detailed requirements.We look forward to receiving your enquires soon.Sincerely,John Roberts
2.对新买家要求建立业务联系的回复
Dear Mr.Jones:
We have received your letter of 9th April showing your interest in our complete product information.Our product lines mainly include high quality textile products.To give you a general idea of the various kinds of textiles now available for export, we have enclosed a catalogue and a price list.You may also visit our online company introduction at Http:// which includes our latest product line.We look forward to your specific enquiries and hope to have the opportunity to work together with you in the future.Sincerely,3.向老客户介绍公司新的产品信息
Dear Mr.Jones:
We have refreshed our online catalog at Http://, and now it covers the latest new products, which are now available from stock.We believe that you will find some attractive additions to our product line.Once you have had time to study the supplement, please let us know if you would like to
take the matter further.We would be very happy to send samples to you for close inspection.We will keep you informed on our progress and look forward to hearing from you.Sincerely,4.回复对某个产品的查询
Dear Mr.Jones:
Thank you for your inquiry of 16 March.We are pleased to hear that you are interested in our product “toaster”.We've enclosed the photo and detailed information of the product for your reference:
Product: toaster
Specification: xxxxxxxxxxxxxxx
Package: 1pcs/box
Price: 10usd/pcs
Payment: L/C
For purchase quantities over 1,000pcs of individual items we would allow you a discount of 1%.Payment is to be made by irrevocable L/C at sight.We look forward to receiving your first order.Sincerely,5.无法提供对方查询中所要求的产品时
Dear Mr.Jones:
Thank you for your enquiry of 12 March cate 9 cable.We appreciate your efforts in marketing our products and regret very much that we are unable to supply the desired goods due to excessive demand.We would, however, like to take this opportunity to offer the following material as a close substitute: Cate 5, US$__ per meter FOB Shanghai, including your commission 2%.Please visit our catalog at http:// for more information on this item.If you find the product acceptable, please email us as soon as possible.Sincerely,6.查询对方公司的产品
Dear Sir or Madam:
We know that you are exporter of textile fabrics.We would like you to send us details of your various ranges, including colors and prices, and also samples of the different qualities of material used.We are volume dealers in textiles and believe there is a promising market in our area for moderately priced goods of this kind mentioned.When quoting, please state your terms of payment and discount you would allow on purchases of quantities of not less than 1000 meters of individual items.Prices quoted should include insurance and freight to San Francisco.Sincerely,7.几种报盘
(a.)
Dear Mr.Jones:
We thank you for your email enquiry for both groundnuts and Walnutmeat CNF Copenhagen dated February, 21.In reply, we offer firm, subject to your reply reaching us on or before February 26 for 250 metric tons of groundnuts, handpicked, shelled and ungraded at RMB2000 net per metric ton CNF Copenhagen and any other European Main Ports.Shipment is to be made within two months after receipt of your order payment by L/C payable by sight draft.Please note that we have quoted our most favorable price and are unable to entertain any counter offer.You may be aware that there has lately been a large demand for the above commodities.And such growing demand will likely result in increased prices.However you can secure these prices if you send us animmediate reply.Sincerely,(b.)
Dear Mr.Jones:
We thank you for your letter dated April 8 inquiring about our leather handbags.As requested, we take pleasure in offering you, subject to our final confirmation, 300 dozen deerskin handbags style No.MS190 at $124.00 per dozen CIF Hamburg.Shipment will be effected within 20 days after receipt of the relevant L/C issued by your first class bank in our favor upon signing Sales Contract.We are manufacturing various kinds of leather purses and waist belts for
exportation, and enclosed a brochure of products for your reference.We hope some of them meet your taste and needs.If we can be of any further help, please feel free to let us know.Customers’ inquiries are always meet with our careful attention.Sincerely,(c.)
Re: SWC Sugar
Dear Sirs,We are in receipt of your letter of July 17, 2002 asking us to offer 10,000 metric tons of the subject sugar for shipment to Japan and appreciate very much your interest in our product.To comply with your request, we are offering you the following:
1.Commodity: Qingdao Superior White Crystal Sugar.2.Packing: To be packed in new gunny bag of 100kgs.each.3.Quantity: Ten thousand（10000）metric tons.4.Price: US dollars one hundred and five（US$105.00）per metric ton, Fob Qingdao.5.Payment: 100% by irrevocable and confirmed letter of credit to be opened in our favor through A1 bank in Qingdao and to be drawn at sight.6.Shipment: Three or four weeks after receipt of letter of credit by the first available boat sailing to Yokohama direct.Please note that we do not have much ready stock on hand.Therefore, it is important that, in order to enable us to effect early shipment, your letter of credit should be opened in time if our price meets with your approval.We are awaiting your reply.Sincerely,
点击咨询 