英语信函例文

第一篇：英语信函例文

１祝贺信

当朋友有了喜事，如结婚、高升、获奖的时候，你可以向他写出一封祝贺信，表达你的嘱咐与恭贺。

例文１

Mechanical Engineering Department

Dalian University of Technology

Dalian 116023

Liaoning,China

November28,1999

Mr.WangXiming

Mechanical Engineering Department

Massachusetts Institute of Technology

Cambridge, Mass.02139

U.S.A.Dear Mr.Wang,Thank you for your letter of November 3,1999.I am sorry not to have written back earlier but time seems to pass so quickly.I learnt from your letter that you had received you master's degree.I would like to congratulate you on your splendid success.In this letter I am bringing you a piece of good news：your wife gave a birth of a boy last week and she ins in good health now.The baby weighed eight jin at birth.Yesterday my wife and some other neighbors went to the hospital to see your wife and to congratulate her on the birth.She told them that she had been nursed with the best care since she was in hospital.Now I'm taking the Visiting School Test in Beijing.If I pass the examination, I'll leave for America soon.If not, I'll wait for another chance.I've never been to the U.S.A., and I know little about the institutions and customs there.I hope that you will write to me and tell me more about them.With best regards to you and your classmates.Yours sincerely,Zhang Jiao感谢信

当别人帮了你一个忙时，你应该给他写封信，以示感激。

例文２

Dear John:

Thank you very much for the nice birthday present you have sent me!I have been longing for a dictionary for a long time.It will surly be very helpful to my study.It's very nice of you to remember my birthday.I'll make good use of the dictionary and I'll think of you with gratitude and affection every time I use it.Love,Sally

3邀请信

当邀请某位朋友参加活动，如交游、宴会时，可以写一封邀请信。信的语气应该谦逊，热情。

例文３

Dear Mr.Clark:

We are wondering if you and Mrs.Clark want to have supper with us on Friday, January 21st at seven o'clock?

James and I are looking forward with great pleasure to seeing you and Mrs.Clark.We do hope you can come.Sincerely yours,Lucy Wheeler申请信

当申请一项工作，或是申请一个学校留学时，都应该使用申请信。申请信应该简洁、明确、如实地反映你的才能、成绩、愿望和目标。

例文４

下面是一封申请留学的书信：

The Department of Civil Engineering

Dalian University of Technology

Dalian 116023

Liaoning Province

P.R.China

November 20,1999

Prof.Steeve Hunter

The Dept.Of Civil Engineering

**** University

New Your, NY 10017

U.S.A

Dear Professor Steeve Hunter,I have for many years cherished the hope of studying civil engineering under your personal guidance as a graduate student in your university, to which your name has added so much luster.I was enrolled to study civil engineering in the Department of Civil Engineering Of Zhejiang University in September 1992.I graduated from Zhejiang University in July 1996.And ever since my graduation, I have been teaching in the Department of Civil Engineering of Dalian University of Technology.If you could tell the necessany procedure of taking the graduate course of your department, I will be very grateful to you.I am looking forward to hearing from you soon.Sincerely yours,

第二篇：英语信函

介绍信 Letters of Introduction

实例

Dear Mr./ Ms, We are pleased to introduce Mr.Wang You, our import manager of Textiles Department.Mr.Wang is spending three weeks in your city to develop our business with chief manufactures and to make purchases of decorative fabrics for the coming season.We shall be most grateful if you will introduce him to reliable manufacturers and give him any help or advice he may need.Yours faithfully

尊敬的先生/小姐，我们非常高兴向您介绍我们纺织部的进口经理王有先生。王先生将在你市度过三周，他要与主要的生产厂家拓展商务并为下一季度采购装饰织品。

如能介绍他给可靠的生产厂家，向他提供所需的任何帮助或建议，我们将不胜感谢。

您诚挚的

约定 Appointments 实例之一：

Dear Mr./Ms，Mr.John Green, our General Manager, will be in Paris from June 2 to 7 and would like to come and see you, say, on June 3 at 2.00 p.m.about the opening of a sample room there.Please let us know if the time is convenient for you.If not, what time you would suggest.Yours faithfully，尊敬的先生/小姐

我们的总经理约翰格林将于六月2日到7日在巴黎，有关在那开样品房的事宜，他会于 六月3日下午2：00点拜访您。

请告知这个时 间对您是否方便。如不方便，请建议具体时 间。您诚挚的

< 以下为回信范文 > Dear Mr./ Ms，Thank you for your letter informing us of Mr.Green’s visit during June 2-7.Unfortunately, Mr.Edwards, our manager, is now in Cairo and will not be back until the second half of June.He would, however, be pleased to see Mr.Green any time after his return.We look forward to hearing from you.Yours faithfully，尊敬的先生/小姐

谢谢来函告知我方六月2-7日格林先生的来访。不巧，我们的总经理艾得华先生现正在巴黎，到六月中旬才能回来。但他回来后愿意在任何时 间会见格林先生。希望收到您的来信。您诚挚的确认达成的协议 Confirming agreements reached 3.Dear Mr./ Ms，Last Friday, when we were discussing the problems of defective containers.You suggested that I simply mail you a report each month on the number of return by customers rather than send the defective containers to you.I plan to put this into effect at once.But, I first want to make sure that I understand you correctly.If I don’t hear from you within the coming week, I’ll assume that you approve.Yours faithfully

尊敬的先生/小姐

上周五，我们讨论了次品集装箱的问题，你建议我只需把顾客每月退回的次品集装箱的数量写个报告给你，而不是直接退集装箱。

我计划立即付诸现实。但我想确认我理解正确，到下周为止，如我不能收到你的来信，我即认为 你没有异议。

你诚挚的公司的建立与重组

Establishment or reorganization of company Dear Mr./ Ms，We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

尊敬的先生/小姐，我们高兴的宣布，由于六月一日我们公司将于该镇的D&W公司合并，成立新的CN/CM公司。新公司将在Tripoli的 Rue de Toqueville六号办公，五月三十一日后所有信息请寄新地址。

我们感谢您过去对我的信任并希望继续与您来往。

您诚挚的

谘询 Consultation 实例之一： 询问信息

Dear Mr./ Ms，We are much concerned that your sales in recent months have fallen considerably.At first we thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receiving

from you a detailed report on the situation and suggestions as to how we may help in restoring our sales to their former level.Yours faithfully

尊敬的先生/小姐，我们非常关心你方销售近几个月大幅度下降。开始我们以为是市场疲软，但仔细研究问题，我们发现过去这段时 间贸易的总趋势是上升的。有可能你方面临我方还不知道的困难，如是这样，我方想知道是否能帮助什么。我们期望收到关于问题的详细报告，及建议我们怎样帮助才能把销售恢复到原来的水平。

您诚挚的

道歉与解释Appology & Explanation 实例之一：

Dear Mr./ Ms，I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence,I find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

尊敬的先生/小姐，昨天收到你的来信，抱怨你新家的中央加热系统未按规定时 间装好，对此我非常关心。参考较早的通信，我发现我搞错了完成日 期。错误完全是我的，对此我非常抱歉。

认识到我们的疏忽给你造成的不便，我们将竭尽全力避免再耽搁。我已指示这项工作优先做并让工程人员加班。这样安排会于下周完成安装。

你诚挚的感谢信 Thank-You Letter 实例之一：

Dear Mr./ Ms，Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

尊敬的先生/小姐，谢谢您六月四日的来信及随信附上的说明书，该说明书描述了你们工商总会的工作与组织结构。对给我们一个你们活动如此详细的描述，我们表示非常感谢。这一信息一定能帮助促进我们未来的合作。

你诚挚的

祝贺信 Congratulation Letter

实例之二：

Dear Mr.Minister

Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized and appreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

尊敬的部长先生，请允许我向您升任贸易部长表示祝贺。多年来你对国家的贡献被认可，欣赏，我非常高兴。

我们祝愿您在新的职位取得成功，期待我们两国在贸易发展上进一步合作。

诚挚的

邀请与答复Invitation and Reply 实例之一：

Dear Mr./ Ms，We should like to invite your Corporation to attend the 1997 International Fair which will be held from April 29 to May 4 at the above address.Full details on the Fair will be sent in a week.We look forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

尊敬的先生/小姐，在上述地址，我们想请贵公司参加于四月二十九日到五月四日举办的1997国际商品交易会，关于交易会的详情我们一周内将寄给你。希望不久能收到你的来信，并能来参加。

您诚挚的

如果是肯定答复的话，可以参照下列写法： Dear Mr./ Ms，Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

尊敬的先生/小姐，感谢三月二十八日来信邀请我们公司参加1997国际商品交易会。我们乐于参加并计划展示我们前几年生产的电子设备。李先生将于四月二日至七日去你市做具体安排，非常感谢你的协助。

你诚挚的

如果是否定答复的话，可以参照下列写法： Dear Mr./ Ms，Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

尊敬的先生/小姐，非常感谢您邀请我们参加1997国际商品交易会。由于我们将于同一时 间到你市新开一家维修店，非常抱歉我们不能前去。

希望以后在某些场合见到您。

您诚挚的宣布访问Declaring A Visit 实例之一：

Dear Mr./ Ms，Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visit Beijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa?

Yours faithfully

尊敬的先生/小姐，我们公司的总裁威廉·泰勒先生和营销部经理珍姆士·罗杰斯先生，想拜访北京继续商讨合资企业之事。他们计划四月下半月出发并在中国停留一周。请告知我方该访问计划对你方是否方便或您要建议什么行程计划。如对他们的访问时 间无异议的话，可否要求使馆签发所需签证。

您诚挚的

活动安排Activity Arrangement Dear Mr./ Ms，We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in thesecond half of April for about a week.As requested，we propose the following itinerary for your consideration.Monday, April 18 4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President of Asia Trading Co.4.15 Leave for Great Wall Hotel 7.30 Dinner given by President x

Tuesday, April 19

9:30 a.m.Discussion at Asia Trading Co.Building

2:00 p.m.Group discussion

4:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing

Wednesday, April 20 9:00 a.m.Discussion

12:00 noon Sign the Letter of Intent 1:30 p.m.Peking Duck Dinner 3:30 p.m.visit the Summer palace 6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully

尊敬的先生/小姐，我们非常高兴威廉·泰勒总裁和珍姆斯·罗杰斯经理能于四月下半月到北京，上海访问一周，根据要求我们提出下列活动安排供参考：

星期一，四月十八日

下午4：00 乘航班XX到达北京，由亚洲贸易公司的总裁X先生 到机场迎接

4：15 乘车去长城宾馆

7：30 总裁X先生举行晚晏

上午 9:30 a.m.在亚洲贸易公司讨论 2:00 p.m.小组讨论

4:00 p.m.英国住北京商务领事举行鸡尾酒招待会 上午9：00 讨论

中午12：00 签订意向书 下午1：30 吃北京烤鸭 3：30 参观故宫 6：00 乘机去上海

请传真确认，以便我们做相应的安排。

申请信（申请工作）：Letters of Application For a Job

Dear Dr.Wang: It gives me great pleasure to recommend to you Mr.Andrew Stone of my university as a candidate for the vacancy in your lab.Mr.Stone is a close associate of mine and has rendered me great service in a number of research projects.The impression he has left on me is that of a young man of extraordinaty intellectual force and experimental flair.Should Mr.Stone be given the opportunity to work in your lab, I am sure he’ll receive great benefit from your advice and instruction so as to become a still greater asset to my university sfter his return.If you could give me the opportunity, all faculty members, as I would very much pleased to reciprocate.I look forward to hearing from you soon.Sincerely yours，申请信（申请留学）：Letters of Application for Study Abroad Gentlemen, I am writing to request admission into the Department of English Language and Literature at your university for the next fall semester of 1999.It is my long-cherished desire to pursue comparative study of Chinese and Western literature at a university in the United States.I graduated from the Dept.of Foreign Language & Literature at Anhui University, number one in Anhui Province, in 1988.I am currently a teacher of English for English major student at Anhui University.I shall appreciate it if you would forward the necessary application forms for admission with information about financial aid to the Department of English Language and Literature at your university for a Master’s Degree of Arts.I am looking forward to your response at your earliest convenience.Sincerely yours,

第三篇：英语商务信函

(一)信头(Letter Head)(发信人名称和地址)(二)封内地址（Inside Address)(三)称呼(Salutation or Greeting)(四)信的正文(Body of the letter)(五)结束礼词(Complimentary Close)(六)签名(Signature)

Establishment of business relations

Kee & Co., Ltd 34 Regent Street

London, UK Inside Address收信人名称和地址May, 2003 Date Line日期

Dear Sirs: Salutation称呼

We have obtained your name and address from Dee&Co.Ltd, and we are writing to enquire whether you would be willing to establish business relations with us.We have been importers of shoes for many years.At present, we are interested in extending our range and would appreciate your catalogues and quotations.If your prices are competitive we would expect to place volume orders on you.We look forward to your early reply.Body信文

Yours faithfully Complimentary Close客套结束语

Tony Smith Signature Block签名栏

日期的英式写法是日、月、年；美式写法是月、日、年。为了避免误解，日期、年份用数字表示，月份则用英文表示，第一个字母要大写，也可用缩写。比如May 1，2008(美式写法)；1 May，2008(英式写法)。

1.建立办事处 Establishment of new branch Dear Mr./ Ms, Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr.Wang Lo as manager.The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr.Wang Lo at the above address, instead of to our London office.1 We take this opportunity to express our thanks for your cooperation in the past.We hope the new arrangements will lead to even better results.Yours faithfully

2.歇业 Discontinuation of business Dear Mr/Ms, With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October.On Monday, 1st October, we are holding a closing-out sale.Stock on hand will be cleared regardless of cost.There will be substantial reductions in all departments and in some cases, prices will be marked down by as much as one half.Stock to be cleared is unrivaled in both variety and quality.As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days.Yours faithfully

3.更改名称和地址 Change of name and address Dear Mr./ Ms, At our company meeting on 4 September, it was decided that the name of our company would be changed to CNMIEC Lee Co.At the same time, it was decided to move the company from the above address to No3-6 Broadway Street.We will appreciate your informing the appropriate departments of these changes.Yours faithfully

4.新的任命 New appointment Dear Mr./ Ms, We wish to notify you that Mr.Robert Smart, who has been our representative in Southwest England for the past seven years has left our service and therefore no longer has authority to take orders or collect accounts on our behalf.We have appointed Mr.Fred Peterson in his place.Mr.Peterson has for many years been on our sales force and is thoroughly familiar with the needs of customers in your area.We trust you will have good cooperation from him.Yours faithfully

5.公司的建立与重组Establishment or reorganization of company Dear Mr./ Ms, We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

6.咨询 Consultation Dear Mr./ Ms, We are much concerned that your sales in recent months have fallen considerably.At first we

thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receivingfrom you a detailed report on the situation and suggestions as to how we may help in restoring our sales to their former level.Yours faithfully

7.道歉与解释Apology & Explanation Dear Mr./ Ms, We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10.Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.Yours faithfully

Dear Mr./ Ms, I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence, find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

8.提示Attention Dear Mr./ Ms, On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition.More than a month has now elapsed without payment or acknowledgment of my bill.Please check this oversight, and remit payment at your earliest convenience.I look forward to future services to your corporation.Thank you for your prompt attention to this matter.Yours faithfully

9.感谢信 Thank-You Letter Dear Mr./ Ms, Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

10.祝贺信 Congratulation Letter Dear Mr./ Ms, On the occasion of the 35th anniversary of your National Day, please accept our heartiest congratulations.May the trade connections between our countries continue to develop with each passing day!Yours faithfully

Dear Mr.Minister Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized and appreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

Dear Mr./ Ms, Thank you for your letter conveying congratulations on my appointment.I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.SiŮc%衲ely耍11.邀请与答复щnvitat偩on and Rep聬y 11.邀请与答复щnvitat偩on and Rep聬y 11.邀请与答复щnvitat偩on and Rep聬y Dgar Mr.肠+ Ms(We ɳhould like uo iviteҠ恹oŵr Co聲porati䁯nҠ聴o atteɮl te 1997 International FaiၲàwhichҠwill be hend from ApRil 29°to May ´àat he abovɥႠaddress.Fɵll€depails on thg Fɡir will be sent in a¡week.Weʠlook forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

Dear Mr./ Ms, Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

Dear Mr./ Ms, Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

聨聴

12.宣布访问Declaring A Visit Dear Mr./ Ms, Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visit Beijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa? Yours faithfully

13.活动安排Activity Arrangement Dear Mr./ Ms, We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in the second half of April for about a week.As requested, we propose the following itinerary for your consideration.Monday, April 18 4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President of Asia Trading Co.4.15 Leave for Great Wall Hotel 7.30 Dinner given by President x Tuesday, April 19 9:30 a.m.Discussion at Asia Trading Co.Building 2:00 p.m.Group discussion 8:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing Wednesday, April 20 9:00 a.m.Discussion 12:00 noon Sign the Letter of Intent 1:30 p.m.Peking Duck Dinner 3:30 p.m.visit the Summer palace 6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully 7

第四篇：广交会英语信函

广交会常用的一些广交会英语信函范文

内容提要： 广交会英语信函是与采购商持续的邮件往来所不可缺少的文件，108届广交会将在2010年秋季举办，相信很多企业都希望在参展前或参展时与采购商取得良好沟通，下面举一些广交会常用的一些广交会英语信函范文，希望对你有所帮助

广交会英语信函是与采购商持续的邮件往来所不可缺少的文件，108届广交会将在2010年秋季举办，相信很多企业都希望在参展前或参展时与采购商取得良好沟通，下面举一些广交会常用的一些广交会英语信函范文，希望对你有所帮助。广交会英语信函之交易的第一步： 交易的第一步

1.向顾客推销商品

Dear Sir: May 1, 2001

Inquiries regarding our new product, the Deer Mountain Bike, have been coming in from all parts of the world.Reports from users confirm what we knew before it was put on the market-that it is the best mountain bike available.Enclosed is our brochure.Yours faithfully

2.提出询价

Dear Sir: Jun.1, 2001

We received your promotional letter and brochure today.We believe that your would do well here in the U.S.A.Kindly send us further details of your prices and terms of sale.We ask you to make every effort to quote at competitive prices in order to secure our business.We look forward to hearing from you soon..Truly

3.迅速提供报价

Dear Sir: June 4, 2001

Thank you for your inquiry of June the 1st concerning the Deer Mountain Bike.It gives us great pleasure to send along the technical information on the model together with the catalog and price list.After studying the prices and terms of trade, you will understand why we are working to capacity to meet the demand.We look forward to the opportunity of being of service of you.交易的契机

4.如何讨价还价

Dear Sir: June 8, 2001

We have received your price lists and have studied it carefully.However, the price level in your quotation is too high for this market, If you are

prepared to grant us a discount of 10% for a quantity of 200, we would agree to your offer.You should note that some price cut will justify itself by an increase in business.We hope to hear from you soon.Yours truly

5-1 同意进口商的还价

Dear Sirs: June 12, 2001

Thank you for your letter of June the 8th.We have accepted your offer on the terms suggested.Enclosed our will find a special price list that we believe will meet your ideas of prices.You should note that the recent advances in raw materials have affected the cost of this product unfavorably.However, for your order we have kept our prices down.Sincerely

5-2 拒绝进口商的还价

Dear Sirs: June 12, 2001

Thank you for your letter of June the 8th.We regret that we cannot meet your terms.We must point out that the falling market here leaves us little or no margin of profit.We must ask you for a keener price in respect to future orders.At present the best discount offered for a quantity of 200 is 5%.Our current situation leaves us little room to bargain.We hope you will reconsider the offer.Truly

6.正式提出订单

Dear Sir: June 15, 2001

We have discussed your offer of 5% and accept it on the terms quoted.We are prepared to give your product a trial, provided you can guarantee delivery on or before the 20th of September.The enclosed order is given strictly on this condition.We reserve the right of refusal of delivery and/or cancellation of the order after this date.Truly

7.确认订单

Dear Sir: June 20, 2001

Thank you very much for your order of June 15 for 200 Deer Mountain Bikes.We will make every possible effort to speed up delivery.We will advise you of the date of dispatch.We are at your service at all times.Sincerely

8.请求开立 信用证

Gentlemen: June 18, 2001

Thank you for your order No.599.In order to execute it, please open an irrevocable L/C for the amount of US$ 50,000 in our favor.This account shall be available until Sep.20.Upon arrival of the L/C we will pack and ship the order as requested.Sincerely

9.通知已开立 信用证

Dear Sir: June 24, 2001

Thank you for your letter of June 18 enclosing details of your terms.According to your request for opening an irrevocable L/C, we have instructed the

Beijing City Commercial Bank to open a credit for US$ 50,000 in your favor, valid until Sep.20.Please advise us by fax when the order has been executed.Sincerely

10.请求 信用证 延期

Dear Sir： Sep.1, 2001

We are sorry to report that in spite of our effort, we are unable to guarantee shipment by the agreed date due to a strike at our factory.We are afraid that your L/C will be expire before shipment.Therefore, please explain our situation to your customers and secure their consent to extend the L/C to Sept.30.Sincerely

11.同意更改信用证

Gentlemen: Sept.5, 2001

We received your letter today and have informed our customers of your situation.As requested, we have instructed the Beijing City Commercial Bank to extend the L/C up to and including September 30.Please keep us abreast of any new development.Sincerely

广交会英语信函之回复客户投诉：

客户投诉我们的同事工作效率和理解能力低下：

Michael:

I appreciate if u get involve with Jane，she is not following po's instructions and get back to us in the same subject with difference.Last week was Vet certificates，then Bill of ladings explanations，now is packaging when we are attaching all e-mail's for you and her reference which is been discussed to be use on 3 months.We want to continue and trust in oiur relationship but it's issues which has to be stop.I will appreciate if you come back to us with a determination for the future.Thanks，第一次草拟的回复如下(没发给客人)：Re.the balance of packaging

It’s our fault that we did not explain well and cause the confusion.When we advised 3 months in the early email，we meant to ship these packaging in 3 months，and when we talked about 1 month，we meant to receive your

order for these packaging in 1 month，but the ship date can be Nov.Pls advise if you will be able to place the order in 1 month or you need more time.We will also improve and take care in future communication.Thank you.Re.The communication efficiency

We review the emails of these days.For the email back and forth，we think the most important reason is because we do not know well about your company internal organization and each person’s work scope，so sometimes we do not address the right person to clarify our questions，and the message we received from different people is not consistent.We got this problem when we got back to you for Vet and BL.Pls advise your company internal organization’s function，and we can contact the right person in future communication.Thank you.Apology again for any inconvenience.We will take care and improve our communication in future.广交会英语信函修改以后，最终发给客人的版本：Re.the balance of packaging

Sori for inconsistent info we provided and confuse you.When we advised 3 months in the early email，we meant to ship these packaging in 3 months，and when we talked about 1 month，we meant to receive your

order for these packaging in 1 month，but the ship date can be Nov or later.Pls advise if you will be able to place the order in 1 month? We will provide consistent info and prevent confusion in future.Thank you.Re: The communication efficiency

We did notice it take too many back and forth communication on B/L & Vet，it sounds to me that our people don’t know well about your internal organization，we address question to improper people which come back inaccurate info and bring confusion to us，this create lots of unnecessary back and

forth communication & make both parties loss efficiency.In order to improve communication efficiency，could you pls advise who we should address for below area;

1.PO placement，PI(We notice both Mislay and Angela place Pos.)

2.Any question related to PO

3.logistic & Customs clearance，including import permit，Shipping document / Vet Document，etc.4.New product development

5.Packaging & artwork approval

6.Production sample approval

7.Accounting(We suppose we should contact Michael Reid，pls double cfm)

Again，apology for inconvenience.We will improve communication efficiency in future

第五篇：英语商务信函

建立办事处 Establishment of new branch

Dear Mr./ Ms,Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr.Wang Lo as manager.The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr.Wang Lo at the above address, instead of to our London office.We take this opportunity to express our thanks for your cooperation in the past.We hope the new arrangements will lead to even better results.Yours faithfully

歇业 Discontinuation of business

Dear Mr/Ms,With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October.On Monday, 1st October, we are holding a closing-out sale.Stock on hand will be cleared regardless of cost.There will be substantial reductions in all departments and

in some cases, prices will be marked down by as much as one half.Stock to be cleared is unrivaled in both variety and quality.As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days.Yours faithfully

更改名称和地址 Change of name and address

Dear Mr./ Ms,At our company meeting on 4 September, it was decided that the name of our company would be changed to CNMIEC Lee Co.At the same time, it was decided to move the company from the above address to No3-6 Broadway Street.We will appreciate your informing the appropriate departments of these changes.Yours faithfully

新的任命 New appointment

Dear Mr./ Ms,We wish to notify you that Mr.Robert Smart, who has been our representative in Southwest England for the past seven years has left our service and therefore no longer has authority to take orders or collect accounts on our behalf.We have appointed Mr.Fred Peterson in his place.Mr.Peterson has for many years been on our sales force and is thoroughly familiar with the needs of customers in your area.We trust you will have good cooperation from him.Yours faithfully

公司的建立与重组Establishment or reorganization of company Dear Mr./ Ms,We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

咨询 Consultation

Dear Mr./ Ms,We are much concerned that your sales in recent months have fallen considerably.At first we

thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receivingfrom you a detailed report on the situation and suggestions as to how we may help in restoring

our sales to their former level.Yours faithfully

道歉与解释Apology & Explanation

Dear Mr./ Ms,We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10.Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.Yours faithfully

Dear Mr./ Ms,I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence,find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

提示Attention

Dear Mr./ Ms,On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition.More than a month has now elapsed without payment or acknowledgment of my bill.Please check this oversight, and remit payment at your earliest convenience.I look forward to future services to your corporation.Thank you for your prompt attention to this matter.Yours faithfully

感谢信 Thank-You Letter

Dear Mr./ Ms,Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

祝贺信 Congratulation Letter

Dear Mr./ Ms,On the occasion of the 35th anniversary of your National Day, please accept our heartiest

congratulations.May the trade connections between our countries continue to develop with each passing day!

Yours faithfully

Dear Mr.Minister

Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized andappreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

Dear Mr./ Ms,Thank you for your letter conveying congratulations on my appointment.I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.Sincerely

邀请与答复Invitation and Reply

Dear Mr./ Ms,We should like to invite your Corporation to attend the 1997 International Fair which will be held from April 29 to May 4 at the above address.Full details on the Fair will be sent in a week.We look forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

Dear Mr./ Ms,Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

Dear Mr./ Ms,Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

宣布访问Declaring A Visit

Dear Mr./ Ms,Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visitBeijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa?

Yours faithfully

活动安排Activity Arrangement

Dear Mr./ Ms,We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in the second half of April for about a week.As requested, we propose the following itinerary for your consideration.Monday, April 18

4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President

of Asia Trading Co.4.15 Leave for Great Wall Hotel

7.30 Dinner given by President x

Tuesday, April 19

9:30 a.m.Discussion at Asia Trading Co.Building

2:00 p.m.Group discussion

8:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing

Wednesday, April 20

9:00 a.m.Discussion

12:00 noon Sign the Letter of Intent

1:30 p.m.Peking Duck Dinner

3:30 p.m.visit the Summer palace

6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully