英语商务信函写作技巧（共五则范文）

第一篇：英语商务信函写作技巧

英语商务信函写作技巧

英语是国际商业交流的通用语言，但你是否知道如何让你的书面英语给别人留下深刻的印象呢？一封完美的商务信函可以帮助你取得更好的结果，那就接着看看以下内容，如何助你成为书信大师的？

良好的第一印象

试着用/salutation/制造一个好印象或是作为一封信的开头，并确定收信人的名字和称呼是正确的。例如Dear Ms.Jones。如果你不知道他们的姓名的话，可以使用 Dear Sir or Madam。阐明写信的目的你应该在信的第一段阐明写信的原由，例如As per our phone conversation, I am writing to provide the information you requested.写信的原因

写商务信件的原因有很多种，例如/inquiry/（询问信息），/request/（请求某人做某事），/apology/（道歉）/complaint/（投诉问题）。这些不同原因就决定了信件的样式和语气。请求帮助的信

如果您在写一封请求帮助的信，你就可以写 Could you possibly...或是 I would be grateful if you could...转达坏信息

如果你是要告诉收信人一些坏消息或是道歉，那你就应该写得礼貌而得体，并说明问题的原因。例如Unfortunately we are not hiring any new staff at the moment.或是 I am afraid that we will be unable to meet your order on time due to problems with our supplier。信件末尾

在最后一段中，你可以把一些closing remarks 写进去如:Please contact us if you have any further questions。如果你的信中还包括文件等，你可以在信尾处写上Please find enclosed...或是 I am enclosing...提到今后的联系时间

信尾处你还应该提到今后联系的时间，例如 /I look forward to seeing you next Thursday／。结束语

如何写close或信件的结束语取决于你和收信人的关系何。/Yours faithfully比 yours sincerely更正式，而best regards用于好朋友或是熟悉的人之间。

签名

在结束语后签上你的signature（手签的名字），然后在下面加上你的名字和你的职位。检查错误

在你发信前仔细地proofread你写的信，看看有没有语法、拼写或标点符号的错误。最后检查一下你的信是否清晰、简短、正确、谦恭、具有说服力及完整。

第二篇：试论英语商务信函的写作技巧

试论英语商务信函的写作技巧

张岩

（沈阳职业技术学院 辽宁 沈阳 110045）

摘要:在经济全球化的今天，英语是国际主要通用语言之一，英语商务信函在贸易往来与经济活动中广泛应用，正确使用英语商务信函具有重要的交流功能与突出的经济价值。熟练使用英语商务信函要求以提高国际商务人员的英语书面沟通能力为目标，遵循互惠互利、多用敬语、内容清晰、语言简洁、时间具体、指代准确六个写作原则，在此基础上掌握信函结构、用词、句式三个方面写作技巧。

关键词:英语；商务信函；写作原则；写作技巧

Abstract: In the economic globalization, English is the main common language in the international.English business letter is used widely in the trade and economic activities.The correct use of English business letter has an important exchange functions and prominent economic value.The goal of proficiency in English business letter is to raise English communication skills of international business staff.We should follow six principles of writing, such as consideration, courtesy, clarity, conciseness, concreteness, correctness and so on.On this basis, we have three writing skills.They are structure, word and sentence.Key words: EnglishBusiness LetterWriting PrincipleWriting Skill

在经济全球化大背景下，英语商务信函是商务活动和贸易往来时洽谈交易、联系业务、发展贸易的一种重要的应用性交流工具。大量书面磋商工作都是通过商务信函实现的,是买卖双方进行磋商的重要手段，其质量好坏会严重影响到企业的形象, 甚至影响到交易的成败。因此，正确而熟练运用英语进行商务信函沟通成为国际商务人员的必备技能。研究英语商务信函写作的特点与技巧对于提高国际商务人员的英语书面沟通能力、促进国际商务活动的顺利开展具有重要现实意义。

一、英语商务信函的写作原则

英语商务信函是国际商务活动的重要工具之一，其特点和原则必须与国际商务活动相适应。随着经济全球化范围、规模的不断扩大，世界多元文化特点也渗透进英语商务信函写作之中，要实现英语商务信函的沟通交流功能，必须遵循以下六个原则：

1、互惠互利原则(Consideration)。商务活动中企业追求利益是第一位的。因此在进行商务信函沟通中互利互惠是第一原则。与其他写作不同, 英语商务信函写作强调的是信息沟通的有效性，不仅要关心内容的正确与完整，还必须重视对方的反应。在起草商务信函时，只有站在对方的立场上思考和处理问题,才能获得满意的沟通效果。如:

We allow you 2 percent discount for cash payment.You can enjoy 2 percent discount when you pay in cash.第二句让对方对自己所得的利益一目了然,优于第一句。其次,应突出积极因素,用肯定句代替否定句。积极因素较消极因素更能激发对方兴趣,获得对方认同。如：“We do not believe that you will have cause for dissatisfaction.”改写成“We feel surely that you will be entirely satisfied.”会更好。

2、多用敬语原则(Courtesy)。为了建立、保持友好的贸易伙伴关系，英语商务信函往来一般要注重礼貌原则，以礼待人。因此，在信函中宜多用“please”,“It w ill be highly appreciated that ⋯”，“It is our pleasure to⋯”,“We regret that ⋯”等礼貌用语。同时，敬语原则不仅仅体现在使用please, thank you等这些简单的词汇上面，而且要在字里行间体现我国的外贸政策和外交礼节，做到不卑不亢、得体大方。具体的敬语原则基本包含这样几个方面：遵守国际商务来往惯例；尊重对方风俗习惯；语言表达要客气而有分寸，避免使用命令的口气；多用友好、肯定的语气，尽量用委婉的语气指出对方不尽人意的地方；复信要及时。

3、内容清晰原则(Clarity)。包含两个方面：一是写信者在拟文前知道自己要写什么；二是对方收到信函时可以完全了解写信者要表达的意思，不会产生误解。这就要求写信者头脑清楚、条理清晰、表达准确，避免使用一些含混不清、模棱两可的词汇。

(1)尽量选择常用词。作为一种世界贸易语言,英语为一百多个非英语国家的商务人员在商务书信中使用,而这些商务人员并非个个精通英语。因此,在选词上应注意选择那些简单的、为人熟悉并且符合常规的表达方式,避免使用复杂、生僻和容易产生歧义的词。

(2)起修饰限定作用的词语应该紧跟被修饰的词,这样可以避免产生歧义。如“Those who work rapidly get ill in these conditions.”由于“rapidly”一词的位置使这句话可能产生两种不同的理解(可以指“work”,也可以指“conditions”),如将其改为“Those who work in these conditions get ill rapidly.”句子的意思就非常清楚了。

(3)在一句话中,要避免重复使用一个有两种不同含意的词。例如:“We shall take a firm line with the firm.”此句中,第一个“firm”的意思是“strong”,第二个“firm”的意思是“corporation”.而如果将句子改为:“We shall take a strong line with the firm.”这样整个句子的意思就更清楚了。

4、语言简洁原则(Conciseness)。简洁是指用最少的语言表达最丰富完整的内容，并且不影响信函的礼貌性。简洁使信函更加简明有力。英语商务信函的格式要简明扼要，语言要通俗易懂，内容要精炼丰富。这就要求写信者在行文过程中尽量选用简单、易懂、朴素的词汇，采用简短、直接的句式。

(1)避免使用空洞、重复的短语, 如:

small in size, 应改为:small, blue in colour, 应改为:blue

thinking on a theoretical basis ,应改为:thinking theoretically, In about a week' s time , 应改为: In a week

(2)通常应避免使用There is 和There are 等短语, 用积极的动词来表达这样的句子意思, 如:

There is an old sentence says“ Practice makes perfect.”应改为:As the old saying goes,“ Practice makes perfect.”There are many people who think that应改为:Many people think that

(3)改写以which, that ,who 等关系词引导的定语从句, 使句子更加简洁.比如:

Mr.Smith usually likes to drink all kinds wines that are produced in France.应改为:Mr.Smith prefers wines produced in France.Mr.Smith prefers French wines.此外, 句子结构也应简洁, 尽量用单词替换词组和从句, 在保证意思完整的情况下, 使行文更加简洁。如“As what you have requested ,we are sending you our newest catalog.”其从

句“W hat you have requested ”可以用一个词“requested”来代

替, 这句话改成“As requested, we are sending you our newest catalog.”则更简洁。

需要指出的是,在保证礼貌的前提下, 还要避免使用那些仅起填充作用、可有可无的词组和表达法。

5、时间具体原则(Concreteness)。指信息具体详实、丰富生动, 强调信息的完整性。在信函中所说的信息, 必须有头有尾, 不能说半截, 留半截。英语商务信函写作中注意避免类似soon, at an early date, good, nearly等笼统、含混不清的表达法。例如：I will send the samples to you soon.就不如I will send the samples to you in two weeks。如果能更具体就更好了，例如：I will send the samples to you next Monday。

6、指代准确原则(Correctness)。表达的用词用语及标点符号必须正确无误，因为商务函电的内容大多涉及商业交往中双方的权利、义务以及利害关系，如果出错势必会造成不必要的麻烦。正确有两个方面的含义: 一是传递的信息必须准确, 二是指所用的语言必须清楚。对商业信函来说, 信息准确是最基本的要求。在当今的信息时代, 信息铺天盖地, 真假难辩, 如信函所传递的信息不准确, 如:定单中的错误、供货合同中不准确的信息、含糊不清的答复等等, 可能会带来无法预料的损失。一些在日常行文中常用的如“the above mentioned”,“the former”,“the latter”,“respectively”之类的表达方式要尽量少用, 尽可能提供准确的信息, 让对方一目了然。

二、英语商务信函写作的技巧

鉴于英语商务信函以实现交流与贸易为功能目标、以交易磋商为内容、直接服务于交易活动的特点, 英语商务信函宜采取简单的结构、简练的语言、委婉的语气来表达。下面从结构、词汇使用、句式变化三方面论述英语商务信函常用的写作技巧。

1、结构

通常,商务信函由四部分组成,即引言(introduction)、主述(details)、应答(response)和结束语(close)。

（1）引言。英语商务信函一般采取开门见山的方式，在语篇开始就态度明确地交代写信来由。如果是复函的话，一般在开头会先交代对方来信日期、核心内容等，以便对方一目了然，更快地了解来信内容，从而节约大量的商务来往时间，提高工作效率。常用的开篇语如下：Thank you for your letter of；With reference to your letter of。

（2）主述。详情是正文的核心部分，一般会对对方的问题一一做答，或者对自己要说明的事宜进行阐述。这一部分是关系到一篇信函质量好坏的关键所在。为了使得整篇文章更加清晰、简洁，也为了使得收信人阅读更加方便，详情部分一般采取一事一分段的原则，也就是将不同的问题分段、分项、分条叙述。

（3）应答。这一部分一般是就所叙述的事情征求对方的意见，邀请对方做出答复。如有随函寄出的附件也可以在这一部分告知对方。举例如下：

Please let us know if the above terms are satisfactory.Enclosed please find the picture for this item.（4）结束语。结束语一般采用一些客套话，遵循商务信函的完整性及礼貌性原则。例如：

I look forward to hearing from you soon.If you require any further information, please let me know.2、用词

（1）选择易懂的词语。写信前, 要完全从对方的立场出发, 选择读者易懂的词语, 能让他一看就能明白你想说的。例如:在翻译“火”这个词语时，要选择通俗易懂的词语“fire”，而不是生僻难懂的词语“conflagration”。

（2）多用单词，少用短语；多用简单易懂的常用词汇，少用冗长生僻的修饰词语。如：用consider代替take into consideration，authorize代替give authorization to，solve代替arrive at a solution。

（3）使用具体的词语。具体的词语即简短明了的词语, 它可以让收信人清楚写信人的意思, 而不产生疑问和误解。例如:在表示数量时，不应使用抽象词语“most”,而应该使用具体词语“69%”。

（4）多用规范正式的词汇，少用非正式口语性词汇，体现英语商务信函的公函性质。如：用inform或advise代替tell；用dispatch代替send。

（5）注意专业术语的使用。专业术语、缩略词的频繁使用是英语商务信函写作的一大特点。要熟练使用这些术语，以免出错造成严重的损失。英语商务中常用的术语很多。

例如：insurance policy，coverage，premium，letter of credit

或L/C，CIF，FOB，container，insurance policy，Average。

3、句式

（1）多用如Will you? Would you p lease? P lease 这样的请求句式, 少用命令句。

（2）用虚拟语气更加委婉, 以商量的口吻更容易被对方接受。例如We cannot accept your payment.和I wish we were able to accept your payment.两句隐含的意思都是不能接受对方的付款方式, 而后一句使用了be able to 的过去时构成虚拟语气,以一种委婉的方式拒绝对方。

（3）多用肯定句, 少用否定句。多从正面谈问题, 强调那些积极的、自己能做到的事实, 避免或减少从否定方面入手, 弱化那些自己无法做到的事情, 这样更容易被收信人接受。例如We have to deny your payment by cash.和We can only accept L/C payment.后一句强调了接受的现实, 弱化了不接受的现实, 语气更加委婉。

（4）巧用被动结构。被动结构在英语商务信函中的频繁使用原因有三: 一是被动结构突出了动作本身而弱化了动作的实施者, 是一种有效的委婉表达方式;二是避免了过多的人称代词做主语, 抛开更多的主观因素从而使得表述更为客观;三是被动语态较主动语态更加经济、紧凑。例如If we receive your sight draft drawn under a confirmed, irrevocable L/C ,we will effect the payment.和Payment is to be made against sigh t draft drawn under a confirmed, irrevocable L/C.后一句由于使用了被动结构, 省略了从句, 用更少的语言表达一样的意思, 更为经济紧凑。

由于英语在国际商务活动中的绝对统治地位，英语商务信函的熟练写作成为国际商务人员的必备能力，决定着商务活动的成败，影响贸易活动的进行，只有熟练地掌握以上原则并且灵活地运用以上技巧，不断加强有效训练，才能有效地提高国际商务人员的英语书面沟通能力，提高国际商务活动的效率与成功率。

第三篇：商务信函写作技巧

商业信函

1.格式问题：

请同学们在BEC的写作中采用平头式的写法。收信人的姓名和地址置于信纸的左上方 地址、称呼和结束礼词后没有标点符号 日期在右上方

段落从顶格开始，段落之间的行距为两行（但在考试中由于受答题卡限制，请同学们酌情考虑）写信人的名字和头衔在签名下方 2.称呼和结束礼词的注意事项： 称呼的写法遵循下列原则：

Dear Sir or Madam 写信给某一公司，不确定具体的收信人 Dear Sir 对男士，但是你不知道他的具体姓名 Dear Madam 对女士，但是你不知道他的具体姓名 Dear Mr Smith 对男士

Dear Ms Smith 对已婚或未婚的女士 Dear Mrs Smith 对已婚女士 Dear Miss Smith 对未婚女士

Dear John(此处John 为英语中常用男名)对朋友或你比较熟悉的人（通常为多年生意伙伴）

称呼与结束礼词存在对应的关系，请同学们特别注意： Dear Sir or Madam Yours faithfully Dear Mr/Ms/Mrs/Miss Smith Yours sincerely Dear John Best wishes

以下均为错误用法： Dear Mr John Dear Mr John Smith 3.日期：

在英国英语中，天在前，但是在美国英语中，月份在前。所以某些特别的时期容易引起误解。例如：12 06 2003 在英国指的是：6月21日 在美国指的是：12月6日 因此日期要写成：12 June 2003 注释：在bec考试中同学们可以采用恩波所推荐的用法。但是12 06 2003 的用法仍然是可以使用的，因为bec为英版考试。

在使用恩波推荐的用法时，要记住月份使用大些字母开头。天后不必写th、rd、nd或者 st。

信件的开头：

We are writing to enquire about...We are writing in connection with...We are interested in...and we would like to know...环境： You want to know the prices of some air conditioners.We are interested in your air conditioner and we would like to know the prices of some air conditioners.You saw an advertisement in the newspaper yesterday and you want further information.We are

writing in connection with the advertisement in the newspaper yesterday.You want to know if the company you are writing to organizes holidays to Africa.We are writing to inquire about the holidays to Africa that your company organizes.回信的开头：

Thank you for your letter of(date)

We have received your letter of(date)asking if...enquiring about...enclosing...concerning...环境： A company wrote to you on 23 July.They wanted to know if you sell photocopiers.Thank you for your letter of 23 July, asking if we sell photocopiers.A man wrote to you on 18 December.He wanted employment with your company.He also sent his curriculum vitae.We have received your letter of 18 December, enclosing your curriculum vitae.A company sent you a fax on 3 June.They wanted to know if you were going to the marketing conference in London.Thank you for your fax of 3 June, asking if I was going to the marketing conference in London.A woman telephoned you this morning.She wanted to know if her order No.599 had arrived.Thank you for your telephone call this morning concerning the order No.599.信件的结尾： 一般结尾：

I look forward to receiving your reply/order/products/ect.Looking forward to hearing from you.如果你在信件中提供了信息：

I hope that this information will help you.Please contact me if you need any further information.Please feel free to contact me if you have any further questions.Please let me know if you need any further information.引入主题：

With reference to...Further to...With regard to...I am writing in connection with...注：引入主题的句子可以被写在信件的开头，但with regard to 不能用于信件的开头。环境：(how would you start a letter about each of the following?)an invoice(No.679)for a photocopier With reference to Invoice No.679, we regret to tell you that the product arrived in bad condition.a meeting you had with the addressee on Jan.16th Further to the meeting on 16 January, I am delighted to tell you that we are now able to give you a special offer for our Peach Series computer.an advertisement in the times newspaper I am writing in connection with the advertisement in the times newspaper yesterday.an application for a post as secretary in your company I am writing in connection with your application for a post as secretary in our company.a fax order for six computers that you received today with reference to your fax order for six computer, I regret to tell you that they are out of stock at present.告知好、坏消息：

好消息：

I am pleased delighted happy to tell inform advise you that...坏消息：

I regret am sorry to tell inform advise you that...We regret that...环境：（complete these sentences using phrases for referring and giving good or bad news.）a.___________________________ your order for some cupboards, _____________________ we have had to increase the price.b.____________________________ your application for a post as secretary, ______________________________ that we would like you to start work

as

soon

as

possible.c._________________________________ your application for a post as secretary, ______________________________ that you were not successful.d._________________________________ our telephone conversation this morning, ______________________________ that your car is now ready for you to collect.说明你所能做的和不能做的：

We are unable to...We are able to...We have been forced to...环境： You cannot lower your prices.We regret that we are unable to reduce out prices.You have had to raise your prices because the government has increased the sales tax.We have been forced to raise our prices because the government has increased the sales tax.However, you can give them a discount of 5% if their order is for more than $8,000.We are able to give you a discount of 5% if your order is more than $8,000.With regard to their second question, you cannot accept payment in Egyptian pounds but you can accept US dollars or Euros.We are sorry that we are unable to accept payments in Egyptian pounds but we are able to accept US dollars or Euros.说明原因： This is owing to … due to … a result of … because of …

注：owing to 通常用于不好的消息。如果想在原因中使用动词，请加上the fact that的从句。

环境：

increase prices---fall of the dollar We have been forced to increase our prices.This is owing to the fall of the dollar.Delay the delivery of the goods---strike by airline pilots We have been forced to delay the delivery of the goods.This is owing to the strike by airline pilots.Increase all salaries by 10%---rise in sales We are able to increase all salaries by 10%.This is the result of a big rise in sales.Cut all salaries by 10%---fall in sales We have been forced to cut all salaries by 10%.This is due to the fact that there has been a fall in sales in the past ten months.Cannot deliver your new order---we have not received your payment fro the last order We regret that we are unable to deliver your new order immediately.This is owing to the fact that we have not received your payment for the last order.Cancel the meeting---a lot of staff have been ill We have been forced to cancel the meeting.This is because some members of our staff have been ill.请求采取行动： Please could you …

We would be grateful if you could …

We would be appreciate it if you could … as soon as possible.without delay.immediately.注：please could you … 是最直接的方式。在要求一些一般性的事情时，可以使用这种表达。

环境：

You have seen an advertisement in the newspaper for a post as office manger.You want an application form.I would appreciate it if you could send me an application form.The photocopier in your office has broken down.You want to have it repaired, quickly.We would be grateful if you could send a repairman to fix our photocopier as soon as possible.You have moved your office and you want the post office to forward your letters to your new address.Please could you forward my letters to my new address.You want the telephone company to put another telephone in your office.You need it urgently.We would appreciate it if you could put another telephone in our office immediately.You have written to a company and you want them to reply quickly.I would be grateful if you could give us a reply quickly.抱歉：

We must apologize for … We apologize for …

We are extremely sorry for …

注：以上句型后请使用动词ing形式。

以上句型中的for可以换成that，然后用从句表达。

一般来说，解释产生问题的原因，然后在信的结尾处再次表达歉意。再次抱歉：

Please accept our apologies once again.We hope that this has not caused you any inconvenience.With apologies once again.要求提供信息： Please could you We would be grateful if you could We would appreciate it if you could give us further details about inform us（about/if）… let us know（about/if）…

We would like to know（about/if）…

注：如果需要特别重要的信息，可以在以上句型前使用：in particular。

环境：

You wrote a letter to someone and they haven't replied.You want to know if they received the letter.We would be grateful if you could let us know if the letter has reached you.A businessman is going to your country.He wants you to get a visa for him.You need all the details about his passport（his nationality, date of birth, where his passport was issued, and when it expires）。

Please could you give details about your passport.I would like to know your nationality, date of birth, where your passport was issued and when it expires.You want to know about the same businessman's flight（flight number, date and time of arrival）。In particular, I would like to know your flight number, date and time of arrival.Formal invitation letter template for the event 正式商务邀请函模板 Dear Mr./Ms.：

亲爱的（姓）先生/女士：

We would like to invite you to attend the located at on at***.It is our great honor to have you as our guest.We are hoping that we will get the same support from you.我们非常想邀请您参加在某天某时间举办的某活动。我们感到非常荣幸能邀请您作为我们的出席嘉宾，同样也对您作为我们的（顾客/客户/合作伙伴）表示感谢。我们希望能一直得到您的支持！

The event is prepared in the intention to show our acknowledgment to our most important.Therefore this will be an outstanding opportunity for us to show appreciation of your business, but it the sample time to strenghten our cooperation.筹备活动的目的在于对重要的（顾客/客户/合作伙伴）表示感谢。因此，这将是一次绝佳的机会让我们对您的商业来往表示感谢，此外，这也是加强我们合作的好时机。

Please come early so that we can find a comfortable seat for you.We would appreciate if you can attend this event as you are one of out top.请您来早一点以便于我们为您安排座位。如果您能作为顶级的（客户/合作伙伴）前来参加此次活动我们将不胜感激。

Please let us know if you are attending the event or not by***.无论您***（日期）是否前来，请告知我们。

Hoping for your presence on that day.We look forward meeting you.希望您前来出席，期盼与您相见！Regards, 致敬 Yours ***

第四篇：英语商务信函

(一)信头(Letter Head)(发信人名称和地址)(二)封内地址（Inside Address)(三)称呼(Salutation or Greeting)(四)信的正文(Body of the letter)(五)结束礼词(Complimentary Close)(六)签名(Signature)

Establishment of business relations

Kee & Co., Ltd 34 Regent Street

London, UK Inside Address收信人名称和地址May, 2003 Date Line日期

Dear Sirs: Salutation称呼

We have obtained your name and address from Dee&Co.Ltd, and we are writing to enquire whether you would be willing to establish business relations with us.We have been importers of shoes for many years.At present, we are interested in extending our range and would appreciate your catalogues and quotations.If your prices are competitive we would expect to place volume orders on you.We look forward to your early reply.Body信文

Yours faithfully Complimentary Close客套结束语

Tony Smith Signature Block签名栏

日期的英式写法是日、月、年；美式写法是月、日、年。为了避免误解，日期、年份用数字表示，月份则用英文表示，第一个字母要大写，也可用缩写。比如May 1，2008(美式写法)；1 May，2008(英式写法)。

1.建立办事处 Establishment of new branch Dear Mr./ Ms, Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr.Wang Lo as manager.The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr.Wang Lo at the above address, instead of to our London office.1 We take this opportunity to express our thanks for your cooperation in the past.We hope the new arrangements will lead to even better results.Yours faithfully

2.歇业 Discontinuation of business Dear Mr/Ms, With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October.On Monday, 1st October, we are holding a closing-out sale.Stock on hand will be cleared regardless of cost.There will be substantial reductions in all departments and in some cases, prices will be marked down by as much as one half.Stock to be cleared is unrivaled in both variety and quality.As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days.Yours faithfully

3.更改名称和地址 Change of name and address Dear Mr./ Ms, At our company meeting on 4 September, it was decided that the name of our company would be changed to CNMIEC Lee Co.At the same time, it was decided to move the company from the above address to No3-6 Broadway Street.We will appreciate your informing the appropriate departments of these changes.Yours faithfully

4.新的任命 New appointment Dear Mr./ Ms, We wish to notify you that Mr.Robert Smart, who has been our representative in Southwest England for the past seven years has left our service and therefore no longer has authority to take orders or collect accounts on our behalf.We have appointed Mr.Fred Peterson in his place.Mr.Peterson has for many years been on our sales force and is thoroughly familiar with the needs of customers in your area.We trust you will have good cooperation from him.Yours faithfully

5.公司的建立与重组Establishment or reorganization of company Dear Mr./ Ms, We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

6.咨询 Consultation Dear Mr./ Ms, We are much concerned that your sales in recent months have fallen considerably.At first we

thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receivingfrom you a detailed report on the situation and suggestions as to how we may help in restoring our sales to their former level.Yours faithfully

7.道歉与解释Apology & Explanation Dear Mr./ Ms, We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10.Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.Yours faithfully

Dear Mr./ Ms, I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence, find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

8.提示Attention Dear Mr./ Ms, On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition.More than a month has now elapsed without payment or acknowledgment of my bill.Please check this oversight, and remit payment at your earliest convenience.I look forward to future services to your corporation.Thank you for your prompt attention to this matter.Yours faithfully

9.感谢信 Thank-You Letter Dear Mr./ Ms, Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

10.祝贺信 Congratulation Letter Dear Mr./ Ms, On the occasion of the 35th anniversary of your National Day, please accept our heartiest congratulations.May the trade connections between our countries continue to develop with each passing day!Yours faithfully

Dear Mr.Minister Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized and appreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

Dear Mr./ Ms, Thank you for your letter conveying congratulations on my appointment.I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.SiŮc%衲ely耍11.邀请与答复щnvitat偩on and Rep聬y 11.邀请与答复щnvitat偩on and Rep聬y 11.邀请与答复щnvitat偩on and Rep聬y Dgar Mr.肠+ Ms(We ɳhould like uo iviteҠ恹oŵr Co聲porati䁯nҠ聴o atteɮl te 1997 International FaiၲàwhichҠwill be hend from ApRil 29°to May ´àat he abovɥႠaddress.Fɵll€depails on thg Fɡir will be sent in a¡week.Weʠlook forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

Dear Mr./ Ms, Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

Dear Mr./ Ms, Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

聨聴

12.宣布访问Declaring A Visit Dear Mr./ Ms, Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visit Beijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa? Yours faithfully

13.活动安排Activity Arrangement Dear Mr./ Ms, We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in the second half of April for about a week.As requested, we propose the following itinerary for your consideration.Monday, April 18 4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President of Asia Trading Co.4.15 Leave for Great Wall Hotel 7.30 Dinner given by President x Tuesday, April 19 9:30 a.m.Discussion at Asia Trading Co.Building 2:00 p.m.Group discussion 8:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing Wednesday, April 20 9:00 a.m.Discussion 12:00 noon Sign the Letter of Intent 1:30 p.m.Peking Duck Dinner 3:30 p.m.visit the Summer palace 6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully 7

第五篇：英语商务信函

建立办事处 Establishment of new branch

Dear Mr./ Ms,Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr.Wang Lo as manager.The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr.Wang Lo at the above address, instead of to our London office.We take this opportunity to express our thanks for your cooperation in the past.We hope the new arrangements will lead to even better results.Yours faithfully

歇业 Discontinuation of business

Dear Mr/Ms,With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October.On Monday, 1st October, we are holding a closing-out sale.Stock on hand will be cleared regardless of cost.There will be substantial reductions in all departments and

in some cases, prices will be marked down by as much as one half.Stock to be cleared is unrivaled in both variety and quality.As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days.Yours faithfully

更改名称和地址 Change of name and address

Dear Mr./ Ms,At our company meeting on 4 September, it was decided that the name of our company would be changed to CNMIEC Lee Co.At the same time, it was decided to move the company from the above address to No3-6 Broadway Street.We will appreciate your informing the appropriate departments of these changes.Yours faithfully

新的任命 New appointment

Dear Mr./ Ms,We wish to notify you that Mr.Robert Smart, who has been our representative in Southwest England for the past seven years has left our service and therefore no longer has authority to take orders or collect accounts on our behalf.We have appointed Mr.Fred Peterson in his place.Mr.Peterson has for many years been on our sales force and is thoroughly familiar with the needs of customers in your area.We trust you will have good cooperation from him.Yours faithfully

公司的建立与重组Establishment or reorganization of company Dear Mr./ Ms,We are pleased to announce that as of 1st June our firm will merge with D & W Co.of this town to form the new firm of CN/CW Co.The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you.Yours faithfully

咨询 Consultation

Dear Mr./ Ms,We are much concerned that your sales in recent months have fallen considerably.At first we

thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards.It is possible that you are facing difficulties of which we are not aware.If so, we would like to know what we can do to help.We, therefore, look forward to receivingfrom you a detailed report on the situation and suggestions as to how we may help in restoring

our sales to their former level.Yours faithfully

道歉与解释Apology & Explanation

Dear Mr./ Ms,We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10.Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy.Yours faithfully

Dear Mr./ Ms,I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised.On referring to our earlier correspondence,find that I had mistaken the date for completion.The fault is entirely mine and I deeply regret that it should have occurred.I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay.I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime.These arrangements should see the installation completed by next weekend.Yours faithfully

提示Attention

Dear Mr./ Ms,On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition.More than a month has now elapsed without payment or acknowledgment of my bill.Please check this oversight, and remit payment at your earliest convenience.I look forward to future services to your corporation.Thank you for your prompt attention to this matter.Yours faithfully

感谢信 Thank-You Letter

Dear Mr./ Ms,Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.We are very grateful for such a detailed account of your activities.This information is certain to help increase our future cooperation.Yours faithfully

祝贺信 Congratulation Letter

Dear Mr./ Ms,On the occasion of the 35th anniversary of your National Day, please accept our heartiest

congratulations.May the trade connections between our countries continue to develop with each passing day!

Yours faithfully

Dear Mr.Minister

Allow me to convey my congratulations on your promotion to Minister of Trade.I am delighted that many years service you have given to your country should have been recognized andappreciated.We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.Sincerely

Dear Mr./ Ms,Thank you for your letter conveying congratulations on my appointment.I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.Sincerely

邀请与答复Invitation and Reply

Dear Mr./ Ms,We should like to invite your Corporation to attend the 1997 International Fair which will be held from April 29 to May 4 at the above address.Full details on the Fair will be sent in a week.We look forward to hearing from you soon, and hope that you will be able to attend.Yours faithfully

Dear Mr./ Ms,Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.Mr.Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance.Yours faithfully

Dear Mr./ Ms,Thank you very much for your invitation to attend the 1997 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to come.We hope to see you on some future occasion.Yours faithfully

宣布访问Declaring A Visit

Dear Mr./ Ms,Mr.William Taylor, President of our Corporation and Mr.James Rogers, Marketing Manager, would like to visitBeijing to continue our discussions on a joint venture.They plan to leave in the second half of April and stay in China about a week.Please let us know if the planned visit is convenient for you and what itinerary you would suggest.If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visa?

Yours faithfully

活动安排Activity Arrangement

Dear Mr./ Ms,We are very pleased to welcome President William Taylor and Manager James Rogers to Beijing and Shanghai in the second half of April for about a week.As requested, we propose the following itinerary for your consideration.Monday, April 18

4.00 p.m.Arrive in Beijing by Flt.xx, to be met at the airport by Mr.President

of Asia Trading Co.4.15 Leave for Great Wall Hotel

7.30 Dinner given by President x

Tuesday, April 19

9:30 a.m.Discussion at Asia Trading Co.Building

2:00 p.m.Group discussion

8:00 p.m.Cocktail reception given by the British Commercial Counselor in Beijing

Wednesday, April 20

9:00 a.m.Discussion

12:00 noon Sign the Letter of Intent

1:30 p.m.Peking Duck Dinner

3:30 p.m.visit the Summer palace

6:00 Departure for Shanghai

Would you please confirm by fax so that we can make arrangements accordingly.Yours faithfully